Safeguard’s Document Management provides the tools for the storage of files in any format. Access is carefully controlled, to ensure ownership, approval, and publishing of documents is carried out by the right people in your organisation. Documents can be found and retrieved with easy search functionality quickly, and checked out to be worked on by an authorised user using Safeguard’s intuitive search functionality, significantly reducing the time required to locate important files. Workflow is aligned with your internal processes, ensuring documents are shared, altered and approved only by authorised users.

Safeguard’s Document Management module includes fully integrated Task Management/ CAPA/ CAR functionality with escalation, automated reminders, and full reporting capabilities. Search and sort functionality enables documents to be found quickly, and removes the need for multiple versioning or complex naming conventions.

• Complete control of the storage, versioning, approvals, security, availability and archiving of documents under compliance rules
• Tailored to your corporate terminology and categorisations
• Integrated with other Safeguard modules as appropriate
• Multi-lingual implementations available
• A single source for corporate SHESQ compliance information
• Detailed audit trail of review process
• Automatic versioning
• Role based views
• Publish to Safeguard , intranet, or portal
• Customisable integrated help text

• Quicker, easier compliance & control
• Reduce time taken to approve and publish documents
• Eliminate confusion/ complex versioning & naming conventions
• Single, consolidated platform for all compliance processes
• Quick and easy audit trail to demonstrate robust compliance processes for BS EN ISO 9001:2000 for Quality standards, BS EN ISO 14001:2004 for Environmental compliance, and BS OHSAS 18001:2007 standards
• Real time access

• Drive business improvement, demonstrate compliance, and gain competitive advantage
• Achieve and maintain BS EN ISO 9001:2000 for Quality standards, BS EN ISO 14001:2004 for Environmental compliance, and BS OHSAS 18001:2007 standards
• Reduce time to publish documents
• Improve workflow efficiencies
• Eliminate paper-based systems