Case Study - Marathon ashland petroleum simplifies reporting with customized SARA module


Courtesy of Courtesy of UL - The Wercs

The Situation

Marathon Ashland Petroleum (Marathon), operated by Marathon Oil Corporation is the fifth largest refiner in the United States. The company in total has seven refineries, 100 terminals, 11,000 miles of pipeline and 5,400 retail outlets. Marathon uses more 9,200 employees to refine close to one million barrels per day. To ensure ongoing commerce, the company regularly refers to 26,000 vendor material safety data sheets (MSDS) and 450 authored product MSDSs.

The Challenge

To advance compliance, Marathon realized that it needed to automate as much of the hazard communication processes as possible. The company required a software solution that was simple to use, compatible with its ERP system and one that helped to facilitate efficient regulatory compliance. Among the core requirements was a module which streamlines SARA Title III and other hazardous chemical reporting. Marathon's mainframe ERP system handled SARA reporting, however, it lacked flexibility to efficiently manage reporting for all its 305 hazard communication/SARA locations.

The Response

Marathon researched many vendors in hopes to find a SARA reporting module which could meet the requirements of both the hazard communication and environmental and health team. Specifically, the company researched for a solution that could automate the SARA 311 quarterly reporting as well as the SARA 112 annual reporting. In addition, Marathon had specific customization requirements which included chemical tracking, ease-of-use functionality and ad hoc reporting. In the end, Marathon chose The Wercs, Ltd. to provide the knowledgebase and technology to simplify SARA reporting.

The Result

The Wercs immediately began the system integration and data conversion process. The Wercs transferred names of all locations with identification and a multi-level hierarchical system. It imported and converted all SARA chemical inventories with corresponding quantities, MSDSs and storage numbers. The data was then put in specific file format for real-time SARA 311 and 312 reporting.

The customization on the module allowed Marathon to:

  • Track all chemicals (more than 10,000 lbs)
  • Aggregate chemical quantities at different locations
  • Seamlessly interface with MSDSs
  • Enter data effortlessly
  • Provide security levels for facility coordinators and administrators

Since Marathon was also using The WERCS to author MSDSs, a customized website was also developed to allow all internal employees to search for MSDSs and chemicals by location, terminals and refineries.

With the help and support of The Wercs, Marathon now has a current state-of-the-art SARA reporting module. The new solution has helped to enable collaboration among the safety and the environment teams and decreased the financial and legal liability due to non-compliance.

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