Rivo, a Sphera Company
Rivo, a Sphera Company

The Five Principles of Dynamic Safety Protect Your People – and Yourself – With an Open, Efficient Approach


Courtesy of Rivo, a Sphera Company

Be honest: you didn’t become a safety manager because you love paperwork, or filling out forms to ensure compliance. You do your job because you want to make people safer.

And sure, a lot of what you do is number crunching, but that’s because you know that the numbers you work with represent real dangers and real people, and help predict real events that shape real lives. Ultimately, you’re as aware as we are that information helps you make a difference.

So what happens when you’re not getting the right information; when it’s susceptible to human error, or buried under the weight of time-consuming administrative processes?

The truth is a lot of safety leaders are struggling to do the kind of work they’d like – the kind of analysis, communication and engagement that really does protect colleagues. Instead, they’re stuck trying to cajole people into slow, inefficient processes, and enforce policies that few believe in, all for the sake of compliance and ticking a box.

Like you, we know safety adds real value to your organization. That it’s about empowering people, not hindering them. And that real safety management is about getting out and preventing incidents, not counting them after the fact.

In this short eBook, we’ll outline five ways real safety departments are making this happen – getting faster, smarter and more focused, and making a real difference. We call it Dynamic Safety – but to us, it’s simply safety as it should be.

Know The Future -And Change Its Path

Stop relying on guesswork and reports. You can use the past to see – and change – the future.

How much of the time you spend filling out forms and dealing with administrative tasks do you think could be better spent—you know, doing things that make a tangible difference to the safety of the workplace? Paperwork is par for the course, as you know, but imagine what you could achieve if you could at least lighten the burden a little. The biggest shortcomings of underachieving Health and Safety departments have nothing to do with a lack of desire or willingness to get things done. It’s down to a lack of time, inefficient procedures, not enough information, and too few resources.

So what can change?
A dynamic safety organization doesn’t merely collect data – it uses it to make a difference. Cutting edge analytics reveal insights about staff behaviour that help safety leaders make better decisions.

For you this means two things: first, you can ditch a lot of that time consuming paperwork and those tedious manual processes. And second, with accurate insights built on facts, you can identify patterns of risk before those risks emerge, and take preventative action that ensures a higher level of safety.

You can run a more streamlined and efficient safety organization, using data from past events to pinpoint the areas where some focused effort will yield real results— and, just as importantly, you can also identify the places where you maybe don’t need to worry as much. In the end people are safer, and productivity is through the roof. (It turns out safety management is much easier when you can see the future.)

Drive Value Not Costs

Health and Safety isn’t just the cost of ensuring compliance —it should be a true value driver for your organization.

There’s a stigma around Health and Safety that’s holding departments back. Too many organizations see safety as a negative, as if the steps they have to take to work safely are a necessary cost, rather than something that can add real value.

We know different.
Dynamic safety is not about incurring costs, and it’s not a drain on company resources. It’s a boost to the bottom line and a way of empowering people to do things the right way, first time.

There are literally hundreds of hidden cost savings that come with taking a positive approach to safety, and that’s before we even consider avoiding legal costs, lost working time and damage to equipment and stock.

Lower insurance premiums, improved productivity, a better reputation… there’s a lot to be gained from keeping your people safe.

Convince your business leaders to look at Health and Safety as an investment, and dividends will follow. Maybe it’s time all that value stopped being hidden.

Simpler is Safer

Less time fulfilling needlessly complex administrative tasks means more time actually making things safer.

Ask yourself: in an ideal world, what would Health and Safety professionals spend the majority of their time doing? Your answer is probably something along the lines of ‘analyzing and managing safety challenges and communicating issues within the company’. Sounds pretty good to us. What they shouldn’t be doing is getting bogged down in manual, disaggregated processes, or the chore of maintaining and configuring technology.

Safety managers tell us that before using Rivo up to 80% of their effort and resources (people and budget) was lost simply managing the administrative burden of compliance. Which leaves at most 20% for the collaborative, proactive work that actually makes people safer.

How do we change that?
The core of dynamic safety is simple processes. So the quickest way to simplify things is with universal data visibility, letting everyone in your organization see what’s happened in the past, and what the future may hold. Once everyone is on the same page, everything runs more smoothly.

One more thing. While we’re on the subject of pages, they need to go too. Dynamic safety uses automated software to replace time-consuming and often inaccurate paper processes. Intimidated by the IT burden? Don’t be.

Software as a Service means you can access the latest technology, and have it provided for you and expertly managed, for a fixed monthly price. Easy and safe. The result? With the noise of admin turned down, you’re free to design, deploy and optimise greater safety initiatives— which is what you should have been able to do all along.

Saving Time - Saves Lives

The faster you gather information and react to incidents, the safer your organization is.

Health and Safety is pretty important, right? You might even say it’s a matter of life and death. So responding quickly and efficiently to emerging risks should be a priority – not just for you, but your management too.

That’s great in theory. How can we actually make it happen? Real-time access to vital tools and information can make things faster. Quick software deployments would stop you waiting around. If staff can pick up systems easily, that’ll smooth your way… and predictive analytics can help you identify stumbling blocks and serious safety issues in advance.

It gets better. Because Rivo is all online, you can have everything up and running in weeks, not months or years. It comes with best practice procedures built-in, so it adds value from day one, and has plenty of configuration tools to help you suit the system to your business—not the other way around.

With all this in place your Health and Safety organization is more agile, responsive and ready to react to emerging risks – fast.

Everyone's Invited

Your approach to Health and Safety needs to touch everyone in the organization—from your MD to your warehouse to workers out on the road.

Perhaps the most important aspect of dynamic safety is that everyone has to be involved. It needs to be a cultural shift, adopted across the whole enterprise, not just something safety leaders are trying to push while others in the company stand around scratching their heads.

There are two things everyone must understand: what is expected, and why. Board directors need to see the value of safety in hard figures; frontline colleagues need to know how to report incidents, understand the importance of doing so, and see what impact it has when they do.

Ultimately, if everyone is pulling in the right direction, then every area of the business becomes safer… and more efficient, too.

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