Visual Records

Visual Records, Version 5.0 with Mapping and Mobile Capabilities

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Courtesy of Visual Records

Visual Records, a well known provider of Release of Information (ROI) software and integration / customization software solutions, has released a new version of Storm Tracker, Version 5.0, a debris removal and storm clean-up ticket tracking software, which was developed by their partner, Envisions Software, Inc.

Storm Tracker was first released in 2003 and helped contractors clean up after Hurricanes Isabel, Charley, Frances, Katrina, Rita and Wilma as well as numerous ice storms, tornados and bark beetle infestation. It has been used widely in such states as Virginia, Tennessee, North Carolina, South Carolina, Louisiana, Oklahoma, Florida, Arkansas, Mississippi, California, Georgia, Missouri and New York.

In Tyler County, Texas, which was hit by Hurricane Rita in 2005, Bob Baddorf, Visual Records’ CEO, worked directly with County officials and FEMA to “fine tune” the program to reflect the latest FEMA debris removal guidelines. Reports were used issued every morning to the prime contractor, the County Judge, the County Commissioners and to all subcontractors and drivers, showing all aspects of debris removal for the previous day. This process has helped create a transparent system of information flow that is efficient and effective. The open information flow fits well with the culture of high cooperation established by the County Judge, the contractors and FEMA.

The latest version of Storm Tracker includes new and improved features such as:

• New ticket types such as Remediation, Hazardous Materials and Adjustments

• Addition of Invoices, Payrolls and PWs (Project Worksheets) to simplify management and assure smooth audits

• Simplified truck registration process where user can select a truck from a set of pictures and add photos of the truck to a record

• Enhanced management windows with easier user interface

• Notes capability on most of the management windows, some with photo attachment option.

Clients will be able to customize the software with these future optional modules:

1. Mapping Module: This module uses maps provided by Microsoft’s Virtual Earth server to track stumps and leaners, establish truck routes, check eligibility, and track job progress. If mobile devices are GPS equipped, automatically record location of all tickets.

2. Mobile Module: This module uses PDAs, digital cameras and cellular phones to pre-register stumps and leaners, enter tickets at the pick up site, and record truck fill percentages at the tower. If mobile devices have RFID, the trucks can be identified automatically. If mobile devices have thumb print readers, then thumb prints can substitute for digital signatures.

Clients will also be able to customize the software with the following optional modules, which are currently available:

1.Payment Module: This module tracks such items as payments to subcontractors, hold back percentage, contracts, adjustments and late tickets. It also produces a report suitable for sending to a payroll service.

2. Web-based Reporting Module: Used in conjunction with Crystal Reports software, clients will be able to generate any of their Storm Tracker reports no matter where they are via the Internet. Because several reports contain a large amount of data, this module allows users to upload reports at a much faster rate.

3. Ticket Scanning Module: This module allows users to scan tickets out in the field and send the images to their home office, where the tickets can be viewed and stored. Using these images, tickets can also be manually entered into the software at the home office.

4. Automated Ticket Entry Module: This module works in conjunction with our Ticket Scanning Module. After tickets are scanned and sent to the home office, this module uses OCR technology to read the ticket number automatically and when you open a batch of tickets for input, the job, ticket type and ticket dates are automatically filled in.

Most recently, Wood Resource Recovery, LLC, a debris removal company in Florida, has used it for two ice storm clean ups.

The first storm clean up was in Lancaster, New York (a suburb of Buffalo) in October, 2006. The storm struck parts of Western New York (Tonawanda, Buffalo and Amherst) and left approximately 400,000 households without power. Power lines, trees and branches were brought down by the heavy snowfall.

The second storm clean up was in Neosho, Missouri in January, 2007, where the storm also struck the areas of Springfield to St. Louis and trees were extensively damaged from the weight of the ice on their sagging branches. The storm system left about 200,000 households in the state with no power.

Based on the positive experiences with using Storm Tracker on these two storm clean ups, the management at Wood Resource Recovery, LLC has realized that purchasing Storm Tracker was one of their “best investments in a while.”

Not only does the software help our clients, who are responsible for the storm clean ups, but the people they work with during the process such as the Contractor, City, County and FEMA. Faye Gaston, CFO of Wood Resource Recovery, LLC, stated that “FEMA complimented the City of Lancaster (Wood Resource Recovery’s client) on their organization and documentation.”

Visual Records will be exhibiting at the Governor’s Hurricane Conference in Florida from May 14 – 16 at Booth #120. For a limited time only, they are having a promotion where the Storm Tracker software and training will be provided free of charge and customers will only pay when they actually use it for a debris removal or storm clean up project. The pricing is $0.25 per cubic yard, which is fully reimbursable by FEMA.

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