Hamburg/Berlin -- Since June 2016, Brenntag GmbH has been using the OpenTAS Terminal Management System to load its heating oil and diesel products at its terminal in Britz, Berlin. As a first step, the specialists from the Implico Group set up inventory accounting using the OpenTAS system; the second step was to move to tank truck automation. Processes such as EMCS reporting or the creating of shipping documents for truck drivers are now fully automated, taking just seconds to complete.
The terminal at Britz (Berlin) is the only mineral oil terminal operated in Germany by chemicals distributor Brenntag. Deliveries arrive via railcar and are shipped out using trucks. In the past, the heating oil and diesel shipments were managed using two separate software systems, since Brenntag had deployed hardware from two manufacturers on the loading platforms and was therefore using the solution from each provider. This made day-to-day work a bit more difficult in some cases, because processes had to be completed manually. The company therefore decided to introduce a hardware-neutral software solution capable of communicating with any piece of equipment in the field.
With OpenTAS, Brenntag GmbH is now using a centralized standard system for inventory accounting and loading automation. Almost all processes now run in the background and take just seconds to complete. “Earlier, each shipping document cost us a few minutes,” says Kay-Uwe Lietz, Site Manager at Brenntag’s Britz terminal. “Now, all system postings are made automatically and we just need to monitor the transactions.” Avoiding potential errors caused by manual input is just one benefit; another is that month-end accounts for the terminal as a whole, involving both diesel and heating oil shipments, are now both easier and faster to prepare.
Fully-integrated customs declaration
Time savings in relation to EMCS reporting are even more obvious. Some shipments made from the Brenntag terminal in Britz involve the suspension of excise duty and therefore need to be approved via the electronic Excise Movement and Control System (EMCS). OpenTAS is certified for this procedure and offers built-in customs declaration: the system sends the loading data to the customs office automatically and feedback is received just a few seconds later.
Before OpenTAS, some shipments involved shipping documents being sent to a partner company, which performed the customs declaration online and then sent the confirmation back via email. This procedure sometimes took up to an hour – with the truck driver stuck at the terminal the entire time. “Today, a standard shipment with all of its particulars takes just 20 minutes to process,” says Kay-Uwe Lietz.
Fewer errors, greater control
Automation via a centralized system improves further on Brenntag’s existing system of stringent checks. Master data for the tank trucks and their drivers – including TÜV certification, registration papers, driver’s licenses and ADR licenses – is now stored in the Terminal Management System. When drivers log on by entering the terminal with their tank trucks, the relevant checks are made automatically in the background. During loading of the shipment, OpenTAS manages the loading checks and warns if the truck’s gross vehicle weight is exceeded. The bulk of the data communication workload is handled by Implico’s Hamburg-based data center.
With Brenntag onboard, the #1 in chemicals distribution in Germany has opted for OpenTAS. Developed by the Implico Group, OpenTAS is used to run many tank terminals worldwide. The tightly-integrated solution automates and optimizes every process involved in the storage and transportation of oil and gas products.
Brenntag, the global market leader in chemical distribution, covers all major markets with its extensive product and service portfolio. Headquartered in Mülheim an der Ruhr, Germany, the company operates a global network with more than 530 locations in 74 countries. In 2015, the company, which has a global workforce of more than 14,000 employees, generated sales of EUR 10.3 billion (USD 11.5 billion). Brenntag connects chemical manufacturers and chemical users. The company supports its customers and suppliers with tailor-made distribution solutions for industrial and specialty chemicals. With over 10,000 products and a world- class supplier base, Brenntag offers one-stop-shop solutions to around 180,000 customers.
The Implico Group optimizes logistics and business processes for oil and gas downstream companies. The international consulting and software company with its headquarters in Hamburg, Germany, has subsidiaries in Malaysia, Romania and the USA. Founded in 1983, the company today employs around 200 staff.
Implico provides consulting services, data services and software solutions for the entire supply chain – from forecasting, order entry, dispatching and tour optimization to data collation and invoicing. Leading oil and gas companies all over the world trust in Implico’s industry expertise and high-performance IT solutions including OpenTAS®, SAP® SDM, SAP® RFNO and iGOS.
OpenTAS automates the storage and transportation of hydrocarbons for refineries, tank farms, and service station networks. SAP SDM (Secondary Distribution Management) steers and optimizes the complete order-to-cash process. SDM RFNO (Retail Fuel Network Operations) automates all payment and quantity flows of service station networks. iGOS (Implico Global Operation Services) offers innovative downstream solutions out of the Cloud.
Implico is a Microsoft Gold Partner, a Software Development Partner of SAP and a member of the Oracle PartnerNetwork. The company has been recognized for its products and services on numerous occasions, e.g. for Supply Chain Management Software and as Oil & Gas Logistics Company of the Year 2015.