AllMax Software, Inc.

- Version Antero™ - Maintenance Data Management Software

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Maintenance managers have shared with us that one of their primary concerns is always 'making sure that the work got done.' With Antero, not only can you schedule preventive maintenance tasks to create your work orders, but you can also track when the work is completed.  This includes detailed information on when the work was scheduled, when it was completed, labor, parts and more.

Appearance

Antero Maintenance Data Management powerfully connects maintenance personnel to critical maintenance data using the Microsoft SQL Server database platform. A modern, contextual Microsoft Office-style ribbon allows for visual appeal and easy-to-find access to all sections of the application. Commonly used functions of the application can be added to the Quick Access Toolbar to provide further flexibility and efficiency.

Grid

Data is presented throughout Antero in a grid-based format which allows users to see all data stored in the database with ease. Sorting, grouping, filtering, record navigation and data entry functionality is present in grids throughout the application. Column management features also allow users to customize the presentation of data by including or excluding columns as it suits individual user needs. Column management is also saved for each user further tailoring the application to the individual.

Dashboard

The Dashboard feature of Antero allows users to create and manage multiple views to provide critical information at-a-glance. The Dashboard section features a Calendar that can be used to display Open and Delinequent Work Orders as well as Scheduled Work Orders displayed on the dates to be created. Additional information can be presented on the Dashboard section using Containers. Containers can be defined to display data using structured queries as provided within the application and visual indications using graphs and gauges.

Data is stored in an ODBC compliant format using Microsoft SQL Server. Multiple databases can be created to individually manage maintenance department data. Each database can contain data for multiple maintenance departments.

Each database created for use with Antero can be managed separately in order to define specific features and functionality of the database. Database features of note include the ability to enable custom application terminology, define Work Order Request settings, create User-Defined Fields, and more.

Database access is provided by leveraging a single-point of entry called the AnteroConduit. The Conduit is responsible for communication between the client application and the database. The AnteroConduit is also responsible for performing automated tasks, such as automatic work order creation and printing.

Department

A Department can be created within a database to define the relationship between equipment and assets and those entities responsible for maintenance and ownership. Multiple departments can be created within each database and information can be shared between departments of a database in order to reduce data entry and data redundancy throughout for shared items.

In terms of database structure, a Department is second in the hierarchy of the database and can be used as a form of identification for security amongst users of the application.

Security

A mix of database- and department-level security is present to ensure that all users are properly defined and limited as required by administrative users. Antero utilizes information from the Microsoft Windows operating system relating to the current user. In an effort to make the login process smooth and efficient, Antero validates the current Windows user against a defined list of users and if successful, allows entry into the application.

Group definitions provide the ability for users to quickly set facility-level access for defined database users. Multiple groups can be created and managed to provide defined levels of access.

Equipment

The Equipment section of Antero allows users to create unlimited pieces of equipment and asset inventory containing complete details. Creation of equipment and asset records provides the user with the ability to record and manage a complete history of work performed in scheduled, unscheduled, and emergency situations. Defining meters and gauges for select pieces of equipment also provides the user with the ability to schedule maintenance using current meter and gauge reading.

Templates

Create and maintain a complete list of all work performed on a regular basis using the Template section of Antero. Data in the Template section combines equipment and task information to define maintenance records. Multiple equipment and task combinations can be created for each Template when maintenance items should be created and performed together.

Template Builder

Template creation and updating is performed using the Template Builder section of Antero. The Template Builder section allows users to create equipment and task combinations to form work orders. In Template Builder, users can schedule the work order to occur on a recurring basis using Interval, Meter/Gauge and Calendar scheduling options. In addition to scheduling – parts, tools, subcontractors, labor and task instruction information can be associated to further define the unique details for each work order.

Additional functionality is present allowing users to define distribution options, attached documents, as well as perform direct actions such as immediate work order generation and completion from the Template Builder section.

Work Order Creation

Work Orders scheduled for creation can be prepared in two ways: automatically and manually. Users can take advantage of the Antero Conduit functionality that allows work order to be generated automatically. The Conduit service will periodically query the database for any work orders due to be generated and if present, create and print those work orders immediately.

For users who prefer to manually create work orders by entering a date through which to create work orders, individual records can be selected and created as desired by the user. The Work Order Scheduler section allows users to generate that list of work orders as well as to forecast for a date range.

Open Work Order

The Open Work Order section allows users to view all current work orders. Open Work Orders have been generated based on scheduled or manual creation. From the Open Work Order section, users can enter information related to the completion of the task at hand. Cost-based information such as parts usage, labor costs, subcontractor costs, tools/equipment usage and more can be tracked. Completed work order notes, documents and images can all be added as needed to each open work order. Once completed the information is saved in the Work Order History.

Work History

The Work History section provides users with access to all completed work orders for the current database. Completed work orders are saved in the Work History section until users archive or remove those work orders through deletion. Much of the supporting information for each work order can be entered or modified while the work order exists in the Work History section. Completed Work Orders can be archived and unarchived as needed to provide a condensed view of historical work orders.

Work Requests

Work Requests are work items that have been created or requested by non-Antero or Antero users without the ability to create Open Work Order through the separate Work Request application. Permitted users of Antero can read, close or associate a request with an Open Work Order. A historical list of requests can be viewed.

Parts

Manage your spare parts inventory using the Parts/Materials section by entering stock location, quantities, unit costs and more. Any part stored in Antero can be leveraged for use on work orders, parts orders, and parts transfers. Stocking information for the part, including department, location and sub-location information can be entered alongside information related to quantity, average unit cost and units.

Ordering/Receiving

The Ordering/Receiving section of Antero allows users to generate new parts orders, purchase orders and requisitions. Orders can be generated based on a list of parts to be reordered as well as manually, by selection. Orders placed can be tracked by Vendors, a separate section of Antero capable of tracking all third party contacts, such as vendors, manufacturers and contractors.

Receive parts through the open order to adjust quantities on hand and current costs of parts for usage on work orders. Keep your inventory up-to-date and accurate at all times.

Parts Transfers

Parts can be transferred between departments and warehouses in order to maintain accurate inventory levels. Date/time, employee and comments can be added to each transfer as well as the parts transferred line item by line item.

Reports

A variety of application standard reports are available to produce meaningful output of data. Numerous stock report options are available for use immediately. Produce stock reports in list, general and detail format in order to provide the most useable data for non-Antero users. Record filtering and selection is possible to eliminate unnecessary data from the report as warranted.

Customization of reports can be performed by end users as well as technical support personnel. Various levels of customization is possible in order to change basic report layout and presentation as well as more advance data querying options and more comprehensive customization.

Utilities

Standard features and utilities are available in Antero to help manage the database, perform scheduled database backups, setup information imports and more.

Shared lists of information are present throughout Antero making the entry and setup of reusable data an 'enter-once' process. Information entered for the selected database, such as locations, priorities, work order types and others can be used and reused by all departments facilitating standard data entry across the board.

Add-Ons

Additional add-on features are available for Antero.

The OPC/DDE Interface connects Antero to SCADA applications and collects information on the scheduled interval using standard OPC and DDE calls to data. Collection of meter and gauge readings help facilitate accurate scheduling and creation of work orders.

The Audit Trail add-on feature provides increased logging and look-up of historical actions taken by users of the Antero application. The Audit Trail helps to provide access to logged information about changes to the database and database records.

The DataPort add-on feature is a hand-held data entry device with a complement of available applications capable of managing the entry of meter and gauge readings, parts/material inventory tracking and work order completion. Multiple DataPort users can be defined for usage of the device and separate lists are maintained.

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