enVirSys LLC.

- E-records Information Management System Software

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ERIMS, our E-Records Information Management System, allows our clients to efficiently address all of their environmental data management and reporting needs in a comprehensive and cost-effective manner. It was designed by industry professionals with hands-on experience and in-depth knowledge of how environmental data is generated and used. Originally designed to manage field measurements and analytical results, ERIMS has evolved to handle a wide variety of information including: maps, and GIS (geographic information system) data, scanned documents, climate data, continuous emissions (air) data, photos, permits, and land ownership and property data.

What our clients are saying about ERIMS:

  • Always available from anywhere
  • No 3rd-party software required
  • Real time alerts of potential issues
  • Preformatted and custom reports
  • Storage of virtually any type of data
  • Data verification
  • Email to/from the system
  • Easy imports and exports
  • Automatic routing of reports
  • Monthly fees versus a large upfront purchase
  • Measurable ROI (return-on-investment)

ERIMS recognizes that manufacturing and mining companies typically report to a variety of authorities and agencies, each requiring different formats, data and reporting schedules. It's easy to configure ERIMS to meet this need. Our system can respond to frequent data changes as you mine new areas or utilize new production processes. It also copes with vast volumes of disparate data and the need for historical and real-time data.

ERIMS is more than just reporting software. ERIMS is a management tool that ensures the correct people in your business are notified immediately if a threshold level is exceeded, so prompt action can be taken. It also manages workflow requirements so that the right information reaches the right person at the right time.

If your business faces demanding risk and compliance issues, you need to maintain the best possible systems that can help to avoid breaches and negative impacts on your company’s reputation. Nowhere is this more important than where risk involves damage to our environment.

ERIMS is a vital information tool that:

  • Prevents companies from incurring large fines.
  • Helps companies to avoid damage to corporate reputation and public perception in respect of environmental obligations.
  • Enables accurate and timely reporting on environmental compliance to a range of authorities across a broad range of environmental data.
  • Enables companies to effectively manage environmental risk.
  • Allows organizations to gather, analyze and report on vast amounts of data from the field, and from multiple places and/or sites.
  • Assists on compliance with legislation and/or regulation in different jurisdictions.
  • Equips companies with intelligent data to assist with effective corporate governance.
  • Is robust and can be configured to meet each client’s needs

  • Web-based and database driven, this system changes as the database changes.
  • Active Server Pages (ASPs) are generated from the database each time a new web page is accessed. This means there are no static pages that get outdated and the information displayed is always the most current available.
  • ERIMS has a scalable architecture that allows it to easily grow to meet additional user, facility, and organisational needs.
  • Our security levels means your information is safe. Access rights are controlled by you down to the document level.
  • ERIMS simplifies management of complex projects where large amounts of information and data are captured and organised.
  • As a hosted enterprise application there is no need to worry about backups, loading desktop software, or ensuring you have the most recent software version.

  • ERIMS is based on a topmodular architecture giving you flexibility to manage the information you want control over.
  • Modules include: environmental management; analytical & field data; real estate management; mapping & GIS; permits; budget management; and facility management.
  • Simply select any of our existing modules, most available at no extra cost. Modules can be easily customised.
  • Baseline features manage information and include: location; ownership; status; contacts; and schedules.
  • ERIMS standardised architecture enables you to incorporate third party applications and integrate them for use with other information contained in ERIMS.

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  • Access to information is easy as it is stored in a true relational database. Once information is captured, analysis of the information is performed by ERIMS in its custom modules.
  • A dynamic on-line document repository provides the same features contained in leading desktop systems.
  • If you are familiar with using a web browser you can use ERIMS to easily view data, images, maps, CAD drawings, reports, graphs, charts, spreadsheets, databases, presentations, scanned documents or photos on a facility by facility basis.
  • ERIMS also provides full-text query capabilities for MS Word, MS Excel, Word Perfect, Adobe PDF, Auto CADD files and text files. ERIMS also allows instant upload of e-mailed documents.

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  • The on-line survey capability allows corporate and facility personnel to quickly gather information from facilities world-wide.
  • On-line reports with query tools allow viewing of survey results.
  • ERIMS interactive company and facility calendars allow users to input and view site specific and company events as well as attach ticklers to send e-mail reminders.

ERIMS enables you to manage data so you can manage your compliance effectively and efficiently.

Is ERIMS?
ERIMS is an acronym for E-Records Information Management System. It is a comprehensive environmental information management and reporting solution.

Is ERIMS used for?
ERIMS is used to manage large amounts of information and generate reports:

  • to fulfill regulatory requirements
  • for graphical and statistical analysis
  • for decision support, risk management and strategic planning
  • for an individual facility or an international organization

Type of information can ERIMS manage?
Although originally designed to manage and report on environmental data, such as field measurements, analytical results, and sampling locations, ERIMS has evolved to address a wide variety of information including: maps and GIS (Geographic Information System) data, scanned documents, weather and climate data, GHG (green house gas) and emissions (air) data, photos, permits, and real estate and property data.

What kind of reports can ERIMS produce?


ERIMS produces reports for external agencies or for internal use by managers, engineers and scientists, such as Discharge Monitoring Reports (for NPDES), spreadsheets, maps, bore logs, cross sections, permit tracking, and sampling programs.

Developed ERIMS?
ERIMS was designed by industry professionals with real world experience generating, analyzing, and reporting all types of environmental information.

Is WSP Digital?
WSP Digital, operated by WSP Environment & Energy, is part of WSP Group Plc, an international consultancy. WSP delivers a wide range of environmental, sustainability and energy management services to all market sectors from offices across the US and worldwide.

Uses ERIMS?
Our clients include organizations in mining, oil & gas, fuel distribution, manufacturing, environmental consulting, among others.

Are the end-users of ERIMS?
ERIMS is used by project managers, CxOs, facility administrators, engineers, scientists, strategic planners, risk managers, environmental coordinators, health & safety personnel, analytical laboratories, field samplers, and 3rd party consultants.

Do we need ERIMS?
Environmental data, like any information an organization generates, is a valuable corporate asset that has direct implications on your bottom line. It can be used to:

  • decrease fines and liabilities
  • guide planning
  • allocate resources
  • manage risk
  • improve your company’s status
  • assist in the decision making process
  • maintain competitive parity

SaaS?
As a software-as-a-service (SaaS) offering, ERIMS requires no 3rd party software other than a browser. It is always available, there are no maintenance or upgrade fees, and it does not require support from your corporate IT staff.

ERIMS?
Over 80 labor-years of development went into the design and programming of ERIMS. Industry professionals with hands-on
experience and in depth knowledge of how environmental data is generated and used built ERIMS.

Now?
Your organization continually generates reams of useful environmental data that exist in a multitude of formats and systems, including spreadsheets, electronic files, and hard copy reports. Having one auditable system and one comprehensive repository turns disparate data into a useful and accessible asset.

Comprehensive Environmental Information - Accessible Anywhere, Anytime.
Regulatory compliance reporting, permit tracking, automatic email notifications and routing, analytical results processing, data verification and more! Go directly to the components selection.

All that’s needed is a browser
ERIMS is a web-based, software-as-a-service (SaaS) offering, accessible via the Internet to anyone (with proper credentials), anywhere, anytime. As a SaaS offering, ERIMS requires no 3rd party software other than a browser. It is always available, there are no maintenance or upgrade fees, and it does not require support from your corporate IT staff.

Inputs and outputs
Designed to streamline the process of getting data into useful form, ERIMS software can import EDD (electronic data deliverables) generated by laboratories and field teams, and provides the means for manual entry of data that cannot be easily produced as an electronic file. Additionally, the ERIMS team has the ability to parse and convert streaming data into useful form.

No two organizations, even from the same industry, have the same environmental objectives. Nor do they have the same sources of data or reporting requirements. ERIMS is flexible by design to provide the greatest utility to our clients. Though ERIMS provides a number of standard output formats for data review, analysis, and reporting, components and reports can be easily customized to meet our clients’ specific needs.

Standard outputs include:

  • Cross tab reports for the different modules (GHG reporting, analytical, groundwater, flow and more)
  • Bar, pie and line graphs
  • Trend and time-series analysis
  • Representative (online) GIS maps
  • DMRs (discharge monitoring reports)
  • Sampling program status
  • Permit status
  • Analytical results
  • Action items
  • Exports to Excel or PDF files

ERIMS is often used to produce compliance reports for submittal to regulatory agencies as electronic files or documents that can be attached to emails or printed as hardcopy. Our clients rave about ERIMS’ ability to send email notifications to responsible parties involved in the review of reports. Draft versions of the reports produced by the permitting software can be included with the email, and after review, with one mouse click, a report can be deemed “final”, have an electronic signature applied, and approved for submittal.

Environmental data within ERIMS also can be used for internal reports. Whether you have a single facility or hundreds of locations, your environmental data can be used to help report on compliance, manage risk, and to support decisions. With the Dashboard feature on top of the environmental management software, executives can leverage this information at their fingertips in a variety of formats.

When is a module not a component?
ERIMS is a web-based system comprised of components which address the many similar and dissimilar environmental information management and reporting needs of organizations in the manufacturing, mining, energy, insurance, real estate and environmental industries, among others. This component-based design provides for quicker implementations and greater flexibility in addressing unique needs of our clients. It also allows for new components to be developed and added to the system as new requirements are identified.

The dictionary tells us (see the sidebar definitions) that a module is a “separable component”, and a component is “a constituent part”. Why make the distinction? ERIMS comes complete; it comes with all of the components described further in this section. Many software packages are sold modularly, not as a complete system, so pricing is dependent upon the modules selected. And oh, by the way, some of the modules may require other modules or 3rd-party software. We don’t play that game; ERIMS is a complete solution and our clients can utilize as many or as few of the components as they require.

Components

Facility
The Facility component is used to group related data. A Facility within ERIMS can be a single company location or facility, such as a mine or factory, but it can also be defined as a production line, a series of wells, or a group of equipment. Clients usually establish one or more Facilities underneath the Company (described within this section).

Users select a Facility following login and once selected, the user is able to review only data related to that specific Facility. The Facilities and functionality available to the user are dependent on their specific role and rights.

Company
The Company component is used to summarize data from multiple Facilities and is useful for accessing corporate-wide information. It provides for rollup reporting and trend analyses over a course of years or seasonal fluctuation.

Security
End-users are limited to accessing only their Company’s information. Each client can manage their users’ rights and create groups to control access to specific information and functionality. All components have READ (Read, Edit, Add, Delete) permissions to control the activities each end-user is allowed to perform.

Each client has their own dedicated, secure database to ensure complete separation of client-specific information. We use high availability disaster recovery practices and databases are continuously backed up as an additional fail safe for data integrity.

EPA GHG Mandatory Reporting Requirements
The EPA Greenhouse Gas Mandatory Reporting Rule (GHG MRR) has triggered much activity across a broad range of industries. In order to comply with the mandatory reporting rule, ERIMS takes intense data collection and reporting requirements, and simplifies them into a concise tool enabled package. Thanks to automation of e-GRRT reporting, the EPA’s electronic submittal tool, GHG MRR is made simple and straight forward.

Reporting
Reporting can be performed from several areas and include preformatted reports for regulators, facility- and company-wide reports, cross-tab reports, as well as graphs, charts, maps, and trend analysis reports. ERIMS can export reports to several file formats such as Excel, Word, PDF, CSV, text, etc.

Draft reports for regulators can be generated in the specified format and routed via email to the appropriate personnel for review and approval. Upon approval, an electronic signature is automatically applied to the finalized documents for submittal to these agencies.

Dashboard
The Dashboard represents high-level summary reports on one screen. This component provides quick access to specific information without having to navigate through the system. Usually displayed as graphs and tables, these reports may include time series analyses or seasonal fluctuations of groundwater elevations or flow rates. Report panes can be expanded for closer analysis, printing and exporting.

Permits
The Permits component manages information related to restrictions imposed by regulatory agencies. ERIMS handles different types of permits, including construction, operation, and discharge. Permit requirements, such as dates, limitations, parameters of interest, and sampling frequency are associated with specific Mapsites (defined within this section). Renewal dates, revisions, comments, and documents associated with a given permit are also tracked within the system.

Compliance
Compliance is a component directly related to Permits. Each Permit has a specific set of requirements defined by regulatory agencies. Environmental permits identify locations requiring sampling, the frequency of sampling, and parameters of interest. The Compliance component provides for the configuration of specific parameters, acceptable ranges, and frequency of monitoring for each sampling location (i.e., Mapsite). The parameters can be flow readings, groundwater elevations, chemical analysis of water, etc.

Notice of Violation
The Notice of Violation (NOV) component allows clients to track specific regulatory violations and the required actions, penalties, fines, settlements, legal action and extensions related to them. Action Items can then be setup to designate a specific date for closure of item and send email notification to the individual assigned the task to ensure required action is taken.

Notifications
The Notifications component allows certain end-users to be automatically notified by email for specific reasons, including receipt of data, upload issues, and instances of non-compliance or regulatory exceedances. As noted under the Notice of Violation component, Action Items can be configured with designated dates for closure of item and send email notification to the responsible party to ensure that the required action is taken.

Flow
Flow covers a broad range of flowing features such as treatment plant effluent or influent, containment pound discharges, extraction or injection wells, streams, etc. For instantaneous flows, a single value from a meter is usually used. For stream cross-sectional measurements, ERIMS uses a complex algorithm to automatically calculate flow volume based on the width, depth and velocity of each measured segment of a stream.

Sample Results
Sample Results include parameters measured in the field and analyses performed by laboratories, regardless of the media sampled — air, soil gas, water, soil, biological or construction material corings, etc. Results can be manually entered, but are usually imported in the system via EDDs (Electronic Data Deliverables). ERIMS conducts verification of results data as it is loaded into the system and generates upload status reports that can be routed to the appropriate personnel via email.

Mapsites
Mapsites are locations and are used to identify any feature consisting of northing and easting coordinates and elevation. Mapsites can be classified as outfalls, wells, boreholes, stream points, air sampling devices, surface water sampling points, equipment, buildings, data loggers, etc. Each Mapsite can have an unlimited number of aliases since more than one identifier may be used for the same point/location.

Visits
Field activities are classified as Visits and identify the specific Mapsites visited and work conducted. Examples of field activities include: stream flow measurements, sample collection, groundwater measurements, operation and maintenance, equipment replacement, or areas of interest (AOIs) investigations. Information typically recorded in field log books, such as the field crew members, weather, comments, etc. can be input into the system. Scanned copies of the log pages can be uploaded and stored with a particular Visit including photos. Chain-of-Custody forms and sample bottle labels can be generated from the Visit component.

AOIs
Areas of Interests (AOIs) are features that are routinely monitored, such as surface fractures, land slumping, heaving, or pooling water. AOIs can be a point with one set of coordinates or a line consisting of several sets of coordinates. They can be displayed within ERIMS on integrated GIS (geographic information system) maps with automatic calculations of relevant lengths and distances.

Well
The Well component is used to record and track groundwater elevations. When the depth-to-water is input, the groundwater elevation is automatically calculated. Reports, graphs, and charts can be generated to evaluate groundwater elevation trends based on seasonal fluctuation or company activities. ERIMS also stores well construction and lithological data used to produce bore logs.

Property
The Property component is used to store a wide variety of Land Ownership information such as: property owners, current occupants, claims, leases, buildings, property access, and owner and occupant communications. Properties can be associated to specific activities and Mapsites.

Survey Tool
The Survey Tool component is used to capture form-based information and can be tailored to meet our clients’ specific needs, such as equipment inventories, maintenance logs, or environmental audits. As with other components, this information can be manually entered or emailed to the system as electronic files for uploading.

Waste Management
The Waste Management component allows for the classification and manifesting of materials for storage and shipping. Specific functionality includes waste classification, container specification and labeling, material quantity and weight summaries, storage location, manifest generation and shipment tracking. Reports can be generated for waste type and quantities, container type and labels, storage location, and shipping status.

Building Management
Building Management component is used to manage asbestos surveys, real estate management, and building envelope inspections. Asbestos surveys encompass photos, sampling, field forms and abatement. Real estate management covers building and property inventories, leases, appraisals, etc. Building inspections entail roofing, pavement, electrical, security systems, and overall building condition assessments.

Mine Production
For mining clients, the Mine Production component tracks mining progress and is used to plan required field activities. As mining proceeds, the distance mined is recorded within ERIMS and the integrated GIS map mine panel movement layer is automatically updated for visual verification.

ERIMS is a comprehensive solution for handling environmental data and generating reports. With ERIMS, you can manage permits, sampling results, historical documents, maps, and photos. We work collaboratively with our clients worldwide providing an environmental management information system that reduces cost and improves regulatory compliance with measurable return-on-investment (ROI).

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How do you respond to the following questions?

  • Is environmental compliance a high priority at your firm?
  • Do you struggle tracking incidents, violations, compliance issues?
  • Is your company proactive or reactive?
  • Do you feel like you have control over your environmental data?
  • Could you benefit from standardizing and streamlining your processes?
  • Are you spending too much time and money managing your data?

How you handle these demands without incurring fines or busting your budget is crucially important, especially in these economic times. But we can help.

Comprehensive and cost-effective
ERIMS, our E-Records Information Management System, allows our clients to efficiently address all of their environmental data management and reporting needs in a comprehensive and cost-effective manner. It was designed by industry professionals with hands-on experience and in-depth knowledge of how environmental data is generated and used. Originally designed to manage field measurements and analytical results, ERIMS has evolved to handle a wide variety of information including: maps, and GIS (geographic information system) data, scanned documents, climate data, continuous emissions (air) data, photos, permits, and land ownership and property data.

What our clients are saying about ERIMS:

  • Always available from anywhere
  • No 3rd-party software required
  • Real time alerts of potential issues
  • Preformatted and custom reports
  • Storage of virtually any type of data
  • Data verification
  • Email to/from the system
  • Easy imports and exports
  • Automatic routing of reports
  • Monthly fees versus a large upfront purchase
  • Measurable ROI (return-on-investment)

Turn your environmental information into a useful and accessible asset
Your organization generates reams of useful environmental information that exist in a multitude of formats and systems, including spreadsheets, electronic files, and hardcopy reports. ERIMS is the means for consolidating disparate data into one repository, making it more accessible and far more useful.

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