Managing service schedules in a large fleet is an onerous task. The Quartix system helps to automate the process by letting you manage service schedules, vehicle inspections, insurance and tax, as well as allowing you to set custom milestones and reminders. To use this tool you simply enter the vehicle odometer reading and key milestones in the screen shown opposite (accessible through the configuration menu item). The Quartix system then accumulates the mileage from that date and notifies you when the vehicle needs servicing. Notifications are sent as emails or you can review the whole fleet in an online report.
The fleet maintenance system generates automated alerts by e-mail, which are attached to the weekly vehicle workbook reports. Items for attention are coloured amber, and anything which is overdue is shown in red.
For example, custom reminders can be generated to inspect tyres at a certain mileage.
The service date report provides a summary of the status of the entire vehicle fleet, including data on:
- Vehicle safety inspection
- Emission tests
- Service schedules
- Registration fee
- Custom milestones such as tyre inspection etc.
Items coming due are shown in amber, while overdue tasks are highlighted in red. The whole report is presented in tabular format, so that it may be cut and pasted into a spreadsheet.
Driver identification comes as an additional option and provides information on which driver is operating each vehicle. A small receiver is wired into the dashboard of each vehicle at the time of installation and each driver is equipped with their own magnetic key fob. Upon being placed onto the receiver, the unit will then register which driver is in the vehicle, and record all trip data specific to that driver.
A further option can be added so that a high-pitched buzzing sounds until the key fob is placed on the receiver.