- Version GX2 - Travel Clearance



The Travel Clearance Module is a component of Medgate’s Occupational Health Software Suite. This module enables occupational health clinics to ensure that employees are medically prepared for travel by managing and tracking required immunizations as well as travel kits.

This module allows organizations to:

  • Define and manage immunization programs for various travel destinations
  • Track all immunizations that have been given to an employee who is traveling to the selected destination
  • Integrate with the Immunization Module to ensure employees receive all doses of immunizations through automatic workflows and email notifications
  • Record employee travel clearances and restrictions; restrictions also appear on the employee’s electronic medical record in the Medical Chart Module

The features of this module fall into three groups:

  • Recording Immunizations and Clearances
  • Travel Clearance Reports
  • Integration Points

  • Link destinations to travel clearance programs (immunization programs); employees who are selected to travel to a specific destination are automatically added to the corresponding program
  • Define all of the recommended protocols for your travel program based on your reference source (i.e.: CDC, WHO) or company requirements
  • Within the travel clearance record, capture details such as:
  • Destination the employee is traveling to
  • Initial date and final date of the immunization program
  • Clearance type (i.e.: international, national, rural, etc.), status (cleared, restricted, etc.), and date clearance was given
  • View a detailed summary of the pre-defined immunizations for the destination and the status of all immunizations, including:
  • Whether the employee should be given the immunization (‘do not give’ will be selected if there is an allergy or other contraindication recorded in the system)
  • The date the last dose was given, if applicable
  • The due date of the next dose
  • Add additional immunizations for the employee to the immunization program on an ad-hoc basis
  • Connect directly to the immunization test record via the immunization summary to manage / track any immunizations relating to the travel
  • Automatically track all immunization recalls relating to the travel based on your company-specific recall intervals and automatically notify employees when they are due for the next dose
  • Record the travel kit including specific medications and other supplies provided to the employee from a company-defined selection list

  • Report on travel-specific immunizations using Megate’s Standard Reports tool
  • Use Medgate’s flexible Report Writer tool to report on additional data captured in the module

The Travel Clearance Module integrates with the following modules in the Medgate software system:

Occupational Health Software Suite:

  • Clinic Visit
  • Immunization
  • Medical Chart

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