Quantum Compliance

Q EHS Illness & Injury Module

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Health and Safety professionals use Q EHS Injury-Illness features to record and store information regarding all injuries and illnesses that occur at their facility. Injury-Illness stores, sorts, and retrieves the information needed to produce OSHA 300, 300A, and 301 forms, as well as trend analysis reports. Its ability to help with a company’s safety program does not end with these maintenance functions however—modern corporations recognize that good safety practices help the company and the employee by reducing accidents and worker compensation costs, as well as improving company morale.

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Before an Illness and Injury case is recorded, an Incident record must first be created, including the date, time of the incident, incident description, and an OSHA Case Number is assigned. The type of injuries and illnesses that the user selects to log into the system is not limited to OSHA regulations, but can also include those related to internal company policies. The Injury-Illness feature allows the user to collect information about any illness or injury so that the data can be analyzed at a later date should it be determined that policies or procedures must be revised. 

After creating the Incident, the user enters information about the incident causing the employee's injury/illness, the employee to whom it occurred, the employee's normal job, the employee's normal department, the job the employee was performing, and the department in which he or she was working at the time of the incident. This important information allows for the tracking of injuries related to employees that are performing tasks for which they were not trained, or that are working in unfamiliar areas. The user can also use this information to evaluate training programs and operating procedures based on injuries encountered by those performing jobs outside their normal scope.

The details of the illness or injury including body parts affected and equipment in use are described through the use of table reference codes. Q EHS standard codes and field labels are based on ANSI injury classifications. Table codes can be updated and edited by the system administrator. Pictures of the site can be linked to the record through document reference. 

Injury-Illness also keeps track of the number of days of work missed and/or restricted by the illness or injury. For example, an employee may miss work because of an injury but miss no days due to illness. The illness tracking includes categories of illness that were caused by the accident or spill. While these fields of information specifically address OSHA Form 300 reporting requirements, they are also often used to document non-reportable, lost, or restricted days for internal purposes.