Activity & Action Item Management Datasheet

Accountability | Visibility | Risk Management | Knowledge RetentionActivity ManagementOne of the most difficult challenges for small & large organiza-tions is identifying and managing every compliance-related task and tracking it to satisfactory completion. Documenting these tasks, tracking who is responsible, ensuring they are completed in a timely manner and being able to show proof is critical to ensure compliance . Tasks are driven not only by regulatory re-quirements, but also by corporate and site management EH&S policies and procedures. Relying on memory or paper-based checklists to manage these tasks to completion often results in missed deadlines and errors, and the consequences for failures can be significant.ProcessMAP provides a scalable web-based Activity Management solution for tracking tasks driven by regulatory requirements, corporate requirements, site/facility management, customer re-quirements, and best management practices. Our platform ties all action items and users together, and provides instant visibility as to the status of all tasks enterprise-wide. Whether you use it as part of the ProcessMAP software suite or as a stand-alone application, our solution becomes the backbone of your organi-zational EHS&S management system to establish accountability, provide visibility, manage risk and retain knowledge.Software Empowering Decisions. For People & Environment.About ProcessMAPProcessMAP Corporation provides enterprise software solutions to enable organizations to better manage environmental, health and safety (EH&S) information, data, and underlying business processes.Compliance ManagementBENEFITSEnhance Consistency: The enterprise-wide format creates a coherent approach for all users in all facilities.Increased Compliance Assurance: Provides auditable and certifiable compliance at any level of the organization and reduces the likelihood of deviations and resulting violations.Streamlined Task Management: The solution’s web-based data forms and reminders/alerts tracking system give users the tools to stay on top of assigned tasks.Reduced Oversight Time: Automated, escalating e-mail generation & delivery enable EH&S staff to spend less time on manual tracking.Retain Knowledge: Reduces the loss of “institutionalmemory” by retaining site/facility compliance matrix in thesystem. The task requirements and history are available for new employees in case of employee turnover.Corporate Calendar / Task ManagerCountry / Division CalendarFacility CalendarAccident/IncidentAudits &AssessmentsRegulatoryReportingCorporate/Site RequirementsCorrective ActionsAudits DueDatesRegulatoryDue DatesTask Due DateCalendar / Task CollaboratorCORPORATE COUNTRY /DIVISIONFACILITYSolution At-A-Glance1301 International Parkway, Suite 160 Sunrise, Florida 33323, USA | Phone: +1.954.515.5040 | www.processmap.comEnterprise Structure Setup• Enterprise/Organization Structure Setup• Site/Facility Setup • Facility-Level Organization SetupModule Setup• Calendar Types and Structure• Company Task Library Setup• Lookup ValuesSecurity Configuration• Roles and Permissions• Groups Setup• User Setup, Roles & Groups AssignmentReports• Status Summary Report• Task Detail Report• Other Custom ReportsCreating Tasks• Recurring and Non-Recurring Tasks• Optional and Mandatory Tasks• Ownership Assignment by Role, Group, or Individual• Reminders/Alerts Setup• First Reminder/Alert• Reminder/Alert Frequency• Escalation Business Rules• Add Task from Company LibraryManaging Tasks• Batch Ownership Reassignment • Batch Date Change• Batch Facility Task Library CreationPerform Tasks• Update Task Details• Upload Photos, Videos & Documents• Update Actual Costs by Cost CenterCalendar Views• By Calendar • List • Month/Week/Day • Custom Date Range• By Status• By OwnershipIntegration• Integrated with Other Modules (e.g., Accident/Incident; Audit, etc.) to track action items• Integrated with Lotus Notes and OutlookMessaging• E-Mail Notification based upon Rules• Daily/Weekly/Monthly/Quarterly /Yearly ReportsSoftware Empowering Decisions. For People & Environment.About ProcessMAPProcessMAP Corporation provides enterprise software solutions to enable organizations to better manage environmental, health and safety (EH&S) information, data, and underlying business processes.SOLUTION FUNCTIONALITIES1301 International Parkway, Suite 160 Sunrise, Florida 33323, USA | Phone: +1.954.515.5040 | www.processmap.com