ambinergia - Exhibitions General Brochure

AMBINERGIA 2010 APPENDIX TO THE TRADE FAIRS AND EXHIBITIONS GENERAL RULES AND REGULATIONS 28.10.2009 ½ mod. 065b.02 SCOPE OF THE EXHIBITION International Exhibition of Environment, Energy and Sustainability t DURATION OF THE EXHIBITION 27th to 30th May 2010 SCHEDULE Assembly 24th May 2010 9 a.m. to 6 p.m. 25th May 2010 9 a.m. to 8 p.m. 26th May 2010 8 a.m. to 12 p.m. Exhibition 27th to 30th May 2010 10 a.m. to 8 p.m. Disassembly 31th May 2010 9 a.m. to 6 p.m. 1th June 2010 9 a.m. to 6 p.m. N.B. The Organisation is entitled to change the assembly/exhibition/disassembly schedule free from any compensation charges. Extension of the assembly/disassembly schedule The requests for extending the assembly/disassembly schedule will be studied according to the availability of the Organization. Applications shall be made at least 48 hours in advance. N.B. The approval of such request implies prior payment of overtime. Cost of overtime: Weekdays Weekend Up to 12 p.m. € 51,50 + VAT € 92,50 + VAT After 12 p.m. € 82,50 + VAT € 123,50 + VAT EXHIBITION TERMS AND CONDITIONS Enrolment Deadline for enrolment: 30.03.2010 N.B. 1st – The exhibition space or the services requested by exhibitors through the application forms must be paid off. 2nd – In case of revocation, a written request must be submitted until 30 days prior to the opening of the exhibition. The Organization may free the enrolled companies from paying the installments in debt. The Organization shall inform the company of the decision taken, within 5 weekdays after the reception of the revocation request. Cost of space occupied Cost per m²: Up to 54 m2 € 60,00 + VAT After 54 m2 € 50,00 + VAT Each stand comes with one open side. The attribution of any extra open side will imply an increase in the total space cost: 2 open sides – 10% 3 open sides – 15% 4 open sides – 20% Note: The attribution of the requested open sides depends on the Organisation, who will try to comply with the exhibitors requests Terms of payment: 20% upon enrolment 40% by 15.04.2010 40% by 30.04.2010 STANDS ASSEMBLY The Exhibitor must inform the Organization on who will assemble/disassemble the stand. A fee of € 2,50/m² + VAT will be charged to the companies hired to perform the assembly/disassembly works. FEES A. Enrolment The amount of € 205 + VAT paid on enrolment includes: 1. Listing in the Exhibition’s Official Catalogue, guaranteeing: • Listing of the Company’s name in the General Exhibitors List. • Listing to the Company in the Exhibitors List, by alphabetical order, with the name of the Company, address, location of the stand, specification of the products (25 maximum), trademarks (12 maximum) and represented (12 maximum). • Every product mentioned on the list will have the name of the Company next to it. 2. Listing in the Exhibition’s Electronic Catalogue, available on the Internet. 3. Subscription through the reference to the name in the Exhibitors List included in the Visitor’s Guide Book/Schematic Drawing. 4. 10 free invitations for each 9 m² module. 5. Free Transit Cards as follows: Nr. of Stand Modules Nr. Of Free Transit Cards Assembly/ Disassembly Exhibition Parking 1 to 2 5 5 2 3 to 6 8 8 3 7 to 12 12 12 6 13 to 20 18 18 8 21 to 30 20 20 10 31 to 50 20 20 14 51 or more 20 20 18 N.B. These cards are personal and non-transferable. 6. Public liability insurance, which covers pecuniary and/or non-pecuniary damages resulting from material and/or bodily injuries caused accidentally to third parties by the Exhibitors, at the Exponor site, during the assembly, exhibition and disassembly periods. The insurance also covers cross liability. N.B. Exclusions in chapter VII, article 41 of the Trade Fairs and Exhibitions General Rules and Regulations. B. Additional listing in the Official Catalogue € 50,00 + VAT per company to be included C. Electricity € 2,75/m² + VAT to a maximum limit of € 1.732,50 + VAT D. Waste € 0,90/m² + VAT ADMISSION CARDS Credential Letter: This letter, without which the exhibitor cannot start the Assembly of the stand, will only be delivered after the full payment of all fees and other charges. Invitations for Trade Visitors: These invitations are only available to exhibiting companies and may be purchased in groups of 10. Cost per unit Invitations for Trade Visitors: Up to 1,000 Units € 1,50 Over 1,100 Units € 0,75 The above rates are subject to VAT During the exhibition, the invitations may be purchased in groups of 10, at a cost of € 2, 00 per unit (+ VAT)). Additional exhibitor’s cards may be purchased according to: € 2,75 +VAT Additional parking tickets may be purchased according to: € 10,00 + VAT The Organisation is entitled to restrict the number of invitations per exhibitor as well as to change their price. TECHNICAL SERVICES Telephone Installation cost € 125 + VAT RDIS line installation € 165 + VAT ADSL line installation € 200 + VAT Deposit on calls € 200 + VAT Cost / Impulse € 0,21 + VAT Water and Drainage Water and drainage installation (consumption included) € 200 + VAT Gas (Hall 1 only) Gas installation € 125,00 + VAT Consumption € 1,25/kg + VAT STANDS A. A1 Stand AMBINERGIA 2010 APPENDIX TO THE TRADE FAIRS AND EXHIBITIONS GENERAL RULES AND REGULATIONS 28.10.2009 2/2 mod. 065b.02 STANDS A. A1 Stand • Structure in anodised steel in natural colour; • Non-inflammable M3 class carpeting – catalogue colour; • MDF laminated white walls; • Monophase electrical switchboard - 3kw; • Lettering up to 30 letters and 7,5 cm high; • 100 Watt spotlights; • 1 table and 3 chairs. Area Spotlights Plugs Price 9 m2 5 1 € 200 + VAT 18 m2 10 2 € 380 + VAT 27 m2 12 2 € 560 + VAT 36 m2 14 3 € 740 + VAT 45 m2 16 3 € 920 + VAT 54 m2 18 3 € 1,150 + VAT 63 m2 20 3 € 1,330 + VAT 72 m2 22 3 € 1,510 + VAT 81 m2 24 4 € 1,690 + VAT Change of wall colors: + 20% B. B1 Stand • Structure in anodized steel in natural color; • Non-inflammable M3 class carpeting – catalogue color; • MDF laminated white walls; • Monophase electrical switchboard - 3kw; • Lettering up to 30 letters and 7,5 cm high; • 100 Watt spotlights; • Reserved 2x1 m2 (for =54m2 stands) or 2x3 m2 (for >54m2 stands); • 1 table and 3 chairs. Area Spotlights Plugs Price 18 m2 10 2 € 700 + VAT 27 m2 12 2 € 1,030 + VAT 36 m2 14 3 € 1,362 + VAT 45 m2 16 3 € 1,600 + VAT 54 m2 18 3 € 1,840 + VAT 63 m2 20 3 € 2,050 + VAT 72 m2 22 3 € 2,245 + VAT 81 m2 24 4 € 2,445 + VAT > 81 m2 - - € 30/m2 + VAT Change of wall colors: + 20% Catalogue Colors Carpet: Dark blue Brown Grey Black Green Red Walls: Yellow Blue White Beech Black Red Delivery deadline for mounting of standard stands: 25.05.2010 at 2 p.m. Delivery deadline after dismounting of standard stands: 01.06.2010 at 9 a.m. STANDARD-TYPE STANDS EXTRAS A. Offices / Booths Dimension Price 2 m x 1 m € 92 + VAT 2 m x 2 m € 104 + VAT 3 m x 2 m € 132 + VAT 3 m x 3 m € 167 + VAT B. Lettering Cost /unit above 30 characters: € 0,83 + VAT C. Furniture Description Price Director’s chair black € 15 + VAT Projector for 100 Watt duct € 12,5 + VAT Beam with four 100 Watt projectors € 38 + VAT N.B. The above figures are valid for requests made before the start of the official setting-up period. Any services requested and supplied after this period will be provided and invoiced through the Loja ServExpo, and will attract a surcharge of 25% on the amounts given above. OFFICIAL CATALOGUE A. Inclusion of information on Exhibitors in the official catalogue • Exhibitors who want to be included in the Official Catalogue must present the Registration Form nº 2. If not, the Organization will include the information contained in Registration Form nº 1, which is the Exhibitors’ sole responsibility. • The Organization shall not be held responsible for not including information in the Official Catalogue about companies who fail to complete their registration on time. Registrations must be submitted 45 days before the exhibition begins. • Registration Forms nº 2 must be be sent to Exponor. • The publication, as well as the sale of advertising has been licensed to the company Mark e Link, Lda., located at Rua José Brandão de Almeida, 33 Lj., 2725-351 Mem Martins, Portugal, Telephone: 351 219 265 140, Fax: 351 219 221 600. B. Format A4 (21,0 X 29,7 cm) The Organization is entitled to change these dimensions and shall inform the client on the changes. C. Advertising Special presentations: Single page (A4) Includes: 1 informative file (1 page + Company logo in the Exhibitors Index) € 850 + VAT Double page (2xA4) Includes: 1 informative file (1 page + Company logo in the Exhibitors Index) € 1,100 + VAT ½ Page (A5 landscape) Includes: 1 informative file (½ page + Company logo in the Exhibitors Index) € 700+ VAT Paperboard markers (10x20 cm double-sided) Includes: 1 informative file (½ page + Company logo in the Exhibitors Index) € 1,100 + VAT Back cover (A4) Includes: 1 informative file (1 page + Company logo in the Exhibitors Index) € 2,100 + VAT Inside cover (A4) Includes: 1 informative file (1 page + Company logo in the Exhibitors Index) € 1,900 + VAT Inside back cover (A4) Includes: 1 informative file (1 page + Company logo in the Exhibitors Index) € 1,900 + VAT Simple presentations: Special informative text (1 page) Includes: Company logo/brands + pictures of the product/equipment + Company logo in the Exhibitors Index € 575 + VAT Standard informative text (½ page) Includes: 1 Company logo/brand + picture of the product/equipment + Company logo in the Exhibitors Index € 375 + VAT Simple informative text (¼ page) Includes: 1 Company logo/brand + Company logo in the Exhibitors Index € 275 + VAT Highlight Company logo in the Exhibitors List € 125 + VAT Deadline for sending texts and illustrations: 30.03.2010 VISITOR GUIDE BOOK/SCHEMATIC DRAWING In order to satisfy the exhibitors’ interests and aimed at investing in a ligh-profile promotional campaign, EXPONOR will produce the Visitor Guide Book/Schematic Drawing on the event, to be sent to visitors and distributed and posted during the exhibition. Apartinformation, this guide book/schematic drawing eill be an effective promotional means, since the exhibitor will be offered the opportunity to insert the company’s logo in a prominent position on the map, with reference to the location of the stand. Logo with the stand area and location € 850 + VAT Logo in a prominent space, lower and upper part of the plan* € 1,350 + VAT * Space reserved to the first 5 registrations. Deadline for sending texts and illustrations: 30.03.2010