Conditions of Participation Brochure

Conditions of Participation 1. Title of eventrecycling aktiv 2013 2. Organizer and economic sponsorGEOPLAN GmbHAgentur für Messen, Kongresse,Kommunikation und WerbungJosef-Herrmann-Straße 1-3D-76473 Iffezheim (Germany)Phone: +49 7229 606-30Fax: +49 7229 606-39 E-Mail: info@geoplanGmbH.de 3. Idealistic and technical support and associatesBDSV Bundesvereinigung Deutscher Stahlrecycling-und Entsorgungsunternehmen e.V. www.bdsv.org bvse-Bundesverband Sekundärrohstoffe und Entsorgung e.V.www.bvse.deBRB - Bundesvereinigung Recycling-Baustoffe e.V.www.recyclingbaustoffe.deiste - Industrieverband Steine und Erden Baden-Württemberg e.V.www.iste.deQRB Qualitätssicherungssystem Recycling-BaustoffeBaden-Württemberg e.V.www.qrb-bw.deVDMA Verband Deutscher Maschinen- und Anlagenbau e.V.www.vdma.orgVDM Verband Deutscher Metallhändler e.V.www.metallhandel-online.com 4. VenueAirport Karlsruhe / Baden-BadenVictoria Boulevard A 106D-77836 Rheinmünster (Baden Airpark), Germany 5. Dates and opening timesThursday, 5 September 2013 through Saturday, 7 September 2013daily from 9.00 - 17.00 hours 6. Construction and dismantling periodsStand construction: 29th August – 4 September 2013Stand dismantling: 8th September – 12 September 2013 7. Additional programmes of the FairSpecial announcement 8. Applications for spaceApplications for space shall be made, using only the enclosed form, acknowledging these Conditions of Participation and the Technical Regulations. Completed and officially signed applications should be sent to the Messegesellschaft (Fair Authori ty).Applications made sub-ject to conditions or reservations, cannot be accepted. Every endea-vour will be made to meet requests but cannot be recognized as a condition to participation. No under taking can be given with respect to exclusion of competitors. The application is binding on the appli-cant. The application will only be considered made upon its receipt by the Fair Authority, and it is binding until its acceptance or final non-acceptance.Allocation of stand space begins: open space February 2013, pavilions April 2013. 9. AdmissionFundamentally, only those manufac turers are permitted to exhibit whose programme corresponds to the exhibi tion’s list of exhibits.The decision as to whether a firm shall be permitted to participate or goods may be displayed shall rest with the Fair Authority. No legal claim to participate can be entertained.Exhibitors who have not met their financial engagements to the Fair Authority or have contra vened the Conditions of Participation, Techni-cal Regulations or legal provi sions can be excluded from admission.Written confirmation will be given of the space reservation and shall apply only to the firm shown on the application form.10. Allocation of spaceand space alterationsIf the allotted space is not available for reasons beyond the control of the Organizer, the exhibitor may claim refund of the space rental; there will be no claims for damages.The Fair Authority may, by explaining important reasons, allocate space in another position than originally essigned or slightly reduce or increase the stand size. They reserve the right to alter entrances and exits to and from the fairgrounds and the halls, as well as passages.11. Prices and payment conditionsStand fees (participation fees, registration fees, fees for marketingand rubbish removal) are contained in the registration forms, equally so the instalments.The first invoice for participation charges will be sent to the exhibitor, together with the admission and the confirmation of allocation of space.Invoicing shall be performed directly through GEOPLAN GmbH.All complaints must be submitted in writing immediately after receipt of the invoice. Objections raised at a later date shall be disregarded.Accounts for miscellaneous services or for supplies ordered separately are due at the time the services were provided or the supplies effec-ted, at the latest by the date of invoice.If the exhibitor gives instructions to render accounts to a third party, the exhibitor, however, remains the debtor.In case of late payments interest will be charged at a rate of 2 % above the discount rate of the German Federal Bank in force at the time.If payment of the invoices is not effected by the exhibitor within the stipulated periods, the Fair Authority shall have the right (even in the event of space not fully paid for) to withdraw from the contract with regard to all space rented by him, and to dispose of such space otherwise. As for the compensation of costs, article 13, Para 4 of these conditions shall apply.For all outstanding liabilities, the Fair Authority may retain by way of lien the stand equipment and the exhibits of the exhibitor concerned. Sect. 560, Paragraph 2, of the German Civil Code shall not apply.The Fair Authority may – if payment is not made within the stipulated period – sell the exhibits. The Fair Authorities will not be liable for damage and/or loss of the retained items.Payment must be made on the dates indicated in the invoice. As-signment of the booth areas and entry into the exhibitors’ catalogue and delivery of the installation and exhibitors passes shall not be performed unless full payment in advance of the amounts invoiced is received. All incidentals (e. g. for techni cal service, advertising media) invoiced shall be due for payment immediately upon receipt of the invoice. All amounts invoiced shall be payable net in Euro to one of the accounts indicated in the invoice.12. Co-exhibitors and group standsWithout the prior consent of the Fair Authority, exhibitors shall not be allowed to let the stand as alloted, either fully or in part to a third party, neither for a consideration nor free-of-charge. Products of firms other than those specified in the admission must not be advertised on the stand.Permission to accept co-exhibitors will be given only upon applica-tion by the exhibitor in writing to the Fair Autority. An amount of ? 290,- plus the rate of the value added tax which is legally in force at the time of the event will be charged to and payable by every co-exhibitor.The exhibitor will always be liable for payment of the co-exhibitor’s fee.The co-exhibitor is subject to the same conditions as the principal exhibitor.All companies exhibiting or appearing on a stand together with the principal lessee, including those having close economic or organi-sational connections with the principal lessee, will be considered co-exhibitors. Company repre sentatives will not be admitted as co-exhibitors. Manufacturers of such types of machines, devices or other products as are necessary for the demonstration of an exhibitor’s products are not regarded as co-exhibitors. The fair manage ment shall decide in case of doubt.If a co-exhibitor is admitted without the consent of the Fair Authority, the Fair Authority will have the right to cancel the contract with the exibitor without notice and to clear the stand of the cost to the exhi-bitor. The exhibitor will waive the rights of unwarranted interference. The exhibitor will have no right to claim damages.Upon payment of the admission fee, co-exhibitors can be entered into the official catalogue subject to the perti nent terms and conditions, provided the fees have been settled, and the re-quired data have been received within the specified limits.Subject to the approval of the Executive Committee, the Fair Authori-ty can authorise group stands, provided they are on keeping with the overall pattern of the event. The exhibitors of group stands will be subject to all regulations.If a stand is allocated to two or more companies, each of the subles-sees will be liable to the Fair Authority jointly. The companies of a joint venture stand should nominate a mutual represen tative in the application form as resonsable company.13. Cancellation and non-participationApplications can be withdrawn up until admission. A with-drawal fee of ? 1.200,– plus value added tax must be paid.Once the space reservations have been confirmed, the exhibitor shall not be entitled to rescind the contract nor to reduce the stand area. The participa tion charges shall be payable in full to-gether with the costs actually entailed.Should the Fair Authority makes alternative use of unoccupied areas to improve the general appearance of the show, the parties that reser-ved such areas shall not be released from their financial obligations.Should an exhibitor not take up the stand space that was allocated to him and the Fair Authoritiy is able to rent the space to another appli-cant (not by resiting another stand), the exhibitor shall be required to pay 25 % of the participation charges or at least the fee as specified in para 1 above.If a co-exhibitor should not participate, the co-exhibitor's fee shall be payable in full.If an exhibitor has entered into an arrangement with his creditors, or bankruptcy proceedings are pending against his property, or should a petition in bankruptcy have been dismissed owing to lack of assets, the Fair Authority shall be entiled to cancel the contract without notice.In any case the exhibitor shall immedi ately inform the Fair Authority of any proposal for composition or institution of bankruptcy procee-dings. Paras 1 to 5 above apply accordingly.14. ExhibitsGoods not included in the approved list shall not be exhibited. The Fair Author ity shall be entitled to remove non-approved exhibits at the cost of the exhibitor.Exhibits are not permitted to be re moved from the stand during the event without the permission of the fair management.15. SecurityThe Fair Authority is responsible for the general security arrange-ments for the halls and the outdoor section. Patrolling will start on September 3, 2013 and terminate on September 9, 2013. The Fair Au-thority is empowered to take any security measure necessary.The responsibility for general security by the Fair Authority does not affect its exemption from liability for damage to property and perso-nal injury.16. Exhibitors passesUpon Payment of the participation charges, each exhibitor will recei-ve, free of charge, exhibitors passes (see Technical Regulations).17. Access to stands of other exhibitorsExhibitors have no right of access to other stands outside the official opening hours, unless permission is obtained from the parties that have rented the stands.18. Sales regulationsEvery exhibitor is permitted to deal in only those exhibits listed in the admis sion permit. No exhibits shall be removed from a display until after the exibition has closed. The provisions of the Law must be complied with.19. Promotional activities in the fairgroundsThe distribution of leaflets and promo tional material shall be confi-ned to the stand area and is not permissible elsewhere in the halls of fairgrounds. As for the advertising in the fairgrounds, please see the Technical Regulations for further details.Publicity shall be confined to the promotion of the exhibitor’s pro-ducts and shall not be in breach of statutory regulations or good taste, nor shall it be of an ideological or political nature. The Fair Authority reserves the right to prohibit the display or distribution of advertising matter that could give rise to offense, and to confiscate the stocks thereof for the period of the event.20. CatalogueThe Fair Authority will publish the catalogue.In due course exhibiting firms will be given full details of facilities provided with respect to errors or omissions. The exhibitor shall be re-sponsible for the content of the entries and for any damage incurred through the publication thereof.21. Insurance and exclusion of liabilityIt is the responsibility of the exhibitor to arrange adequate insurance cover. The exhibition organizers assume only the general third party liability risk for the exhibition. They take out a third party liability insurance (personal injury and damage to property) to provide protec-tion against claims for which the organizers may be held responsible under the terms of legal liability. This does not include the risks of the individual exhibitor. All damages or losses should be reported imme-diately to the police, the insurance company and the Fair Authority.The Fair Authority accept no respon sibility for looking after exhibits and stand fitments, and expressly decline all liability for anly loss or damage. This exclusion of liability is in no way limited by the security services provided by the Fair Authority.The exhibitor shall also be liable for damages incurred by third partie employed by or acting on behalf of the exhibitor.Please note, moreover, that the Fair Authority accepts liability only in cases of wilful intent and gross negligence.22. Patents and registered designsThe protection on inventions, samples and trade marks is determined by the legal regulations. A special exhibition protection does not exist.23. Reservation clausesShould it be necessary, for reasons beyond their control, the Fair Author ity is entitled to postpone, curtail, extend or cancel the event.In such justivable, exceptional circum stances, as in all cases for force majeure, exhibitors shall not be entitled to rescind their contracts or to claim damages, nor reduction of participation charges.If the event cannot take place, for the aforestated reasons, exhibitors can be charged up to 25 % of the participation charges to cover inci-dental expenses.A larger amount can be demanded from individual exhibitors, if they have given instructions for additional work to be done on their ac-count.No participation charges will be payable if the Fair Authority is re-sponsible for the cancellation of the event. The Fair Authority will entertain no claim for damages.24. Domestic authorityThe Fair Authority shall have full authority within the entire fair-grounds for the duration of the event, from the start of the construc-tion period to the end of the dismantling period. Animals are not admitted to the fairgrounds. The Fair Authority reserves the right to issue instructions.Verbal agreementsAll verbal agreements, individual approvals and special arrangements must be confirmed in writing by the Fair Autho rity.25. Verbal agreementAll verbal agreements, individual approvals and special arrangements must be confirmed in writing by the Fair Authority.26. Period of limitationAll claims by exhibitors on the Fair Authority must be made within 6 months. Claims made thereafter will not be valid. The period of limi-tation starts at the end of the month in which the event closed.27. Place of performance and jurisdictionThe place of performance and jurisdic tion in respect of any mutual obliga tions shall be the place of business of the fair organizer. The German text shall be binding.28. Esape clauseShould any of the above terms prove null and void, the validity of the remaining „Conditios of Participation“ and the contract as a whole shall not be affected. Should any of the above terms prove null and void, it shall be deemed to been replaced by that term that best ap-proximates the purpose of the original.