Exhibitor Manual, Technical Part Brochure

WASMA 2012 WELCOME to International Exhibition WASMA 2012 Dear Ladies and Gentlemen We are glad you’ve made a decision to take part in our exhibition. MVK, as the Organiser of this event, will use its best efforts for your exposition to be presented in the most efficient way. Please contact us in regard to any issues you may have in the course of your preparation for the exhibition. This Part of the Exhibitors Manual gives you an opportunity to order technical services and additional equipment. Procedures for taking in/out equipment and execution of passes for builders are described in details on page 10 (Procedures for Entering ECC Sokolniki). Please note that some forms comprising this Manual must be filled out and returned to the organisers no later than 24 of August 2012. Such forms include: ? Stand layout plan, Form 2.1, Form 3 and Pro-Forma Invoice, List of large-size and heavy equipment to be brought in (for equipped stands) OR ? ? Form 2.1 and Pro-Forma Invoice, List of large-size and heavy equipment to be brought in (for non-equipped stands). The rest of the Forms should be filled in if necessary, but orders made in such forms must be confirmed in Application T, which, when received by the Organisers, is the basis for issuing an invoice to you. For companies, which ordered space only: Procedures for provision of documents for mandatory Technical Expertise are described in details on Pages 3 - 5 (Your Stand Section). Stand layout and electrical connection scheme (specifying capacity of each electrical item) – mandatory documents to be sent by you for approval to MVK Technical Service Department no later than one month before the exhibition. Please pay special attention to Fire safety Rules Section. These Rules are mandatory for all exhibitors. Observation of these rules is controlled by local fire safety bodies. In case you want to cancel orders made earlier as per the forms contained in this Exhibitor Manual, you should send to us (not later than 1 month before the build-up of the exhibition) an official letter sealed and signed by the General Director of your company. Otherwise your order will be considered to be accepted for fulfilment and the relevant invoice issues will be subject to payment. Please follow the set deadline and procedures for submission of Forms, as late orders will be extra charged in accordance with the existing rules at ECC Sokolniki. In case you have any questions when filling out the Forms, please do not hesitate to contact us: ????? +7 (495) 935 8100?? +7 (495) 935 8101 We wish you every success and looking forward to seeing you at the exhibition Best regards, MVK Technical Service Department Dates and Deadlines by 24 August 2012: ? Forms and Layouts to be returned to MVK ? Plans for Space Only Stands to be submitted to MVK Shipping deadlines ? see Freight, Handling, Customs Exhibition Timetable Sunday 21 October 08: 00 - 20:00 hrs Set-up (indoor and outdoor space only stands) 1, 2 14:00 hrs Latest time to start set-up of space only stands Monday 22 October 08:00 - 20:00 hrs Set-up (including equipped stands)1 12:00 hrs Latest time for exhibitor to arrive on the stand 16:00 hrs All goods must be unpacked 17:00 hrs All stands must be ready for inspection and cleaned Tuesday 23 October 10:00 - 18:00 hrs Exhibition Hours 08:00 - 19:00hrs Pavilion is open 3 Wednesday 24 October 10:00 - 18:00 hrs Exhibition Hours 09:00 - 19:00hrs Pavilion is open Thursday 25 October 10:00 - 16:00 hrs Exhibition Hours 16:00 - 20:00 hrs Packing and removing of Exhibits 20:00 hrs Equipped stands must be vacated4 09:00 - 20:00hrs Pavilion is open Friday 26 October 08:00 - 18:00 hrs Dismantling 1 Please contact MVK Technical Service Department for availability and rates of extra set-up/dismantling hours. 2 If you have heavy or large exhibits, please agree a move in date with MVK Technical in advance. 3 Access only with exhibitor badges; contractors’ passes are not valid any more. Build-up work on stands is not allowed. 4 All exhibitor’s materials and structures must be removed; otherwise the exhibitor becomes liable for their safety. 1 The Venue Address Exhibition and Convention Centre “Sokolniki”, 107113, Sokolnicheskiy val, 1, Moscow, RUSSIAN FEDERATION How to get there There is a plan on page 12. Ceiling Heights Heights to cross-beams are as follows: Pavilion 2 max. 490 cm Pavilion 3 max. 650 cm Pavilion 4.1 max. 550 cm Pavilion 4 max. 1000 cm Pavilion 4.2 max. 350 cm Please contact the MVK Technical Service Department for more detailed information. NB: Stand height restrictions apply. Please refer to “Your Stand – Space only”. Floor Loading The maximum permitted load on the pavilion floor is: Pavilion 2 3,500 kg m2 Pavilion 3 2,500 kg m2 Pavilion 4.1 2,500 kg m2 Pavilion 4 3,500 kg m2 Pavilion 4.2 3,500 kg m2 Point loading is not allowed; stress must always be distributed. Cargo Gates The maximum dimensions of the cargo gates are (height x width): Pavilion 2 4.5 m x 4.5 m Pavilion 3 5.0 m x 4.0 m Pavilion 4.1 4.5 m x 5.0 m Pavilion 4 4.1 m x 4.45 m Pavilion 4.2 3.3 m x 3.0 m Access Exhibitor Badges allow exhibitors and their personnel access to the exhibition hall during setup, dismantling and exhibition hours. For details please refer to “Procedures for entering ECC “Sokolniki”. Work passes (which are not valid during the exhibition) will be issued on-site by Organisers office to all staff engaged during set-up and dismantling. Stand Builders apply for these passes at ECC “Sokolniki” during the expertise/accreditation procedure and can receive them in Pavilion 4 during set-up. To receive work passes for other set-up personnel you need to present a letter listing the name of the company, the names and all passport details of the set-up personnel to Organizers office on-site. The work passes must be worn at all times. The security guards have strict orders to refuse entry to any personnel not showing the correct pass. Pass in/pass out local goods Access to the unloading zones by the cargo gates with automobiles is free of charge in ECC “Sokolniki”. Your pass will be filled in letter with listed cargo that you have in your automobile. For more details please refer to “Procedures for entering ECC “Sokolniki”. To bring self-moving exhibits into halls, it is necessary to order accompanying services with the official on-site freight forwarding and handling contractor, company BTG. Use of exhibitors’ own cranes and/or loading/unloading equipment is not allowed. Exhibitors with heavy or large exhibits must in advance agree a move in date with MVK Technical Service Department. Please note that during the exhibition including the day of opening entrance for vehicles to deliver and pick up goods is restricted: Cars can only enter from 9:00 to 9:30 hrs in the morning and from 18:00 to 18:30 hrs in the evening. Working Hours The normal working hours during set-up and dismantling are from 8.00 - 20.00 hrs each day. During the exhibition pavilion is open from 9.00 - 19.00 hrs (please refer to “Dates and Deadlines” and “Exhibition hours schedule”). Restaurants/Cafes There is a restaurant and a food court in every exhibition pavilion. First Aid There is a small medical cabinet for minor problems in 2 hall. In case of a medical emergency, dial 03. Please also note: European Medical Center Appointments: (7 495) 933 66 55; (Fax 933 66 50) Working Hours: 24 hours Emergencies 24 hrs: (7 495) 933 66 55 Copies / Business Centre Photocopying facilities and international telephone and fax lines are available in the Service Centre located in your pavilion. 2 Your Stand Equipped, Shell Scheme or Modular Stands – built by MVK Stands will be built using aluminium poles, beams and plastic laminated panels. The overall size of the wall panels used as standard is ~ 100 x 250 cm with a face size of ~ 95 x 235 cm. If you require exact information about which panels are used on your stand, please contact the MVK Technical Service Department. Wall panels and other stand material must be returned after the exhibition undamaged. No additional stand fittings or displays may be attached to the stand shell structure. Nailing, drilling, wallpapering, inappropriate self-adhesive tape, etc. are not allowed. The cost of repair or replacement of damaged equipment will be charged to the exhibitor. Please refer to your space application form to see which equipment is already included in the type of stand you have booked. No financial credit can be given for items included in these packages but not utilised. Additional equipment can be ordered using this Exhibitor Manual. A stand that has been personally modified to include additional constructions and/or other exhibition equipment including Mobile stands or show cases with independent electrical circuits will be regarded as similar to a ‘Space Only’ stand and will therefore be subject to the Technical Expertise/ Accreditation procedure. Please refer to the next page. In order to stabilise construction, it might be necessary to include additional supporting poles and beams or wall panels, which are not necessarily shown on our stand layouts. Should you need to remove these supports temporarily due to the delivery of large exhibits on to your stand, you must have the permission of the stand constructor and must make sure that all possible safety measures are taken. Keys for doors and locks for cupboards/ showcases can be collected at the stand builders desk in the foyer of your pavilion against a returnable deposit of € 10 per key/lock. Custom Design & Custom Build Stands If you are interested in an individually designed innovative and original exhibition stand, please contact our official custom-build stand builders (for more information see page 14) ITE Moscow 15, bldg. 1, Zubarev lane Moscow, 129164 Russia Phone: +7 (495) 935 7350 #4704 Fax: +7 (495) 935 7351 e-mail: astashevskiy@ite-expo.ru http://www.ite-expo.ru Space Only Stands– indoor and outdoor The name of your stand builder incl. contact details has to be advised to MVK immediately upon receipt of this information. A floor covering (e.g., carpet) and also rear and side walls of a minimum height of 250 cm must be provided by the exhibitor or his stand builder. Construction may exceed a height of 250 cm, but only with permission in writing from MVK, on receipt of the proposed stand design, prior to the exhibition. The reverse side of your wall/s must be of neat appearance if it overlaps the height of those on neighbouring stands (2.5 m shell scheme). Please note that company names and logos are not permitted on the reverse side of these walls. The outer surface (wall panels 2.5 m height) must be decorated if visible from the aisles. No part of the stand structure (at any height) may extend beyond the boundaries of the site allocated. Each stand should be equipped with an electric switch board (fuse box) with Emergency Circuit Breaker (ECB). Please note that in most areas the electricity is provided from large fuse boxes which are fed from portholes in the floor via cables with 4cm diameter. These portholes are most likely to be within your stand area. Please take into account the possibility of this cable coming out within your stand when planning to cover the area with a podium or floor tiles. Please also note that several stands might be connected to one fuse box which means thick cables leading from those stands to the fuse box which is mostly placed in the aisle at the edge of a block of stands. The same applies for water connection/s (for your or neighbouring stands). The pipes have diameters of 1 ½ inches for drainage and ½ inch for water. MVK does not provide fascia panels for space only sites. The exhibitor and/or his stand constructor must ensure that the stand prominently displays the name of the exhibitor as well as the stand number to the aisles. Two copies of the technical stand layouts indicating all measurements incl. heights must be presented to MVK for approval at least two months before set-up unless another date is advised. The position of entry points for ordered electricity, water, telephone connections, etc., must also be clearly marked on the stand layouts. Please also follow the information about ceiling heights under The Venue. Double-decker stands must be fitted with a sprinkler system and with fire extinguishers. In addition, they must display the static certificate of the construction, which the exhibitor or his stand builder also has to present to the local exhibition management at least two months before the exhibition to get local construction permission. 3 Your Stand Technical Expertise/ Accreditation of Stands not built by MVK Exhibitors who have ordered space only or do some sort of construction within an equipped stand must present to ECC “Sokolniki”, not later than 45 days before the set-up, the full technical documentation to carry out the obligatory technical expertise of the project (there is a charge for this expertise; submission of documents at a later date is subject to surcharges). Carrying out of setup/dismantling and design works by exhibitors using their own resources or involving third party builders is possible only upon the condition of building exclusive exhibition stands. Set-up is allowed to be carried out by organisations which have signed a contract with ECC “Sokolniki”. Permission for set-up and design works is issued upon the results of the expert review of technical documentation of the stand carried out on a commercial basis. Standard stand means a stand built with the use of exhibition structures on a carpet; panel colour is white; electrical equipment and furniture - in accordance with the builder’s price list for additional equipment and services. Wall colour may be changed by using self-adhesive film. Height of a standard stand is 2.5 m, but it may be increased by using exhibition structures. Exclusive stand means a stand which is built with the use of other materials (wood, pressed wood-fiber board, orgalite, fabric, etc.) and double-decker stands. Exclusive stands may also include stands built with the use of exhibition structures and individual design projects, which require production of exhibition structures of non-standard type and size. Laminating of panels, placing of logos, increasing wall height, use of banners or other hanging structures, electro-dynamic structures, offset fascia and other additional elements does not make it an exclusive stand. The following documents are required for the Technical Expertise / Accreditation (required list can change, please check website of ECC “Sokolniki”): 1) a letter signed by the head of the company and specifying the name of the company, which has ordered stand buildup, and a list of equipment and materials to be moved in and out; 2) stand layout in isometric perspective (3D) signed by the head of the company; 3) detailed layout of the exhibition (stand), temporary facilities and structures specifying numbers of stands and description of auxiliary facilities and total number of square meters of space signed by the head of the company; 4) detailed layout of electrical equipment of the exhibition (stand) specifying power voltage, maximum power capacity for each unit, points for electricity connection, scheme of electrical control unit that will protect your wiring with full interpretation of the legend signed by the head of the company; In order to enable you to equip the stand with electric appliances, you are required to attach copies of electricians’ certificates and assessment logs. 5) utility plan of the exhibition stand, showing any connections of water, compressed air, etc. ordered by the exhibitor with full interpretation of the legend signed by the head of the company; 6) certificates for structures for double-decker stands; a) the static calculation for power structures for double-decker stands with an attached positional plan of structure elements; b) drawings of the double-decker stand (scale 1:100) specifying the size and types of sections signed by the designer and sealed with the stamp of the organisation which has designed the stand (in case of absence of these documents, it is necessary to provide a conclusion of Mosexpertise MTPP on the use of this stand at the exhibition); c) the wind-load calculation ATTENTION Static calculations shall be also provided for complex suspended structures and podiums higher than 1 m. 7) a copy of the order appointing a person responsible for carrying out the set-up/dismantling works and for the safety at the exhibition (stand) certified by the company’s director; 8) a list of the set-up workers participating in the set-up/dismantling operations at the exhibition (stand) certified by the company’s director; Information about electric chain hoist. For works with electric chain hoists and slings foreign companies-builders should follow norms and the rules, established on the territory of the Russian Federation and for the coordination for that kind of works should give the following documentation: 1. Because of the fact that the foreign companies-builders have no certificated experts for performance of liftings of pendant designs company ECC “Sokolniki” offer the chief-installation service with electric chain hoists under condition of giving the full package of the documentation on the used equipment. The given service comes into force after the contract conclusion. 2. A copy of certificates of electricians not less 3rd group of the admission. 3. The certificate of conformity and nameplate data on electric chain hoists. 4. Test reports of electric chain hoists. 5. The certificate of conformity and nameplate data on pendant designs and slings. 6. The order on appointment of the responsible person for safe manufacture of works with electric chain hoists. Russian stand builders also need the following (required list can change, please check website of ECC “Sokolniki”): a) original copy of license (the license will be returned) or a notarized copy of license for the right to carry out electrical and other engineering works (if such works are carried out during stand set-up); b) originals of licenses or notarized copies of licenses for the right to design double-decker stands and construction; (in case of absence of these documents, it is necessary to provide a conclusion of Mosexpertise MTPP on the use of this stand at the exhibition); c) certificates of conformance for materials and equipment used; d) a list of electricians, of not less than the 3rd group of authorization in accordance with rules and norms existing in the RF, participating in electrical works at the exhibition (stand) certified by the company’s director; e) a copy of the order appointing a person, of not less than the 4th group of authorization in accordance with rules and norms existing in the RF, responsible for installation/dismantling of electrical equipment at the exhibition (stand), f) copies of certificates of electricians specified in the list certified by the company’s director; g) a copy of the skill validation report of electricians certified by the company’s director; h) insurance policy for the set-up workers specified in the list. In case of questions regarding the execution and the approval of documents, please contact: Person on duty Volodinskiy Dmitriy Phone +7 (495) 995 05 95 ext. #450 vdv@sokolniki.com Pav. 4, Business center Documents are available at the Web-site of ECC “Sokolniki” http://www.sokolniki.com The Company’s representative should have a power of attorney (or a stamp) to sign an agreement and act of compliance of documents provided by the company to general terms of participation. 4 Your Stand Regulations for Set-up and Dismantling Work: Before erecting your stand or positioning your outdoor exhibits, the MVK on-site office must be contacted to ensure that the correct space is being occupied. If a stand is built in the wrong space and MVK has not been contacted beforehand, you will be forced to dismantle your stand at your own expense and build it again in the correct space. During set-up (until the opening of the show) the exhibitor and his stand builder must: 1. not block the aisles between stands with boxes or building material; 2. take out all packing and left over materials from the territory of ECC “Sokolniki”; 3. take out all small waste and rubbish into containers on the outdoor space until 20:00 on the last day of set-up. Any construction work and access for set-up personnel on the opening day is forbidden. It is not allowed: 1. to carry out the set-up of constructions in the area of electrical boxes, technical port holes, fire boxes and other engineering equipment; 2. to carry out sawing, planning or other woodwork connected with the preparation of details for the construction of the exhibition stand; 3. to carry out paintwork by dispersion; 4. to apply paint, varnish, glue or other hard to remove coating to floors, walls and columns of the exhibition pavilions; 5. to drill into floors, walls, columns of pavilion. Exhibitors or their stand builders have to completely remove from the floor any double-sided sticky tape that has been used for carpeting and take out all rubbish to containers. Attention: For oversized construction rubbish the exhibitor or his stand builder must order container/s at their own expense The cost of repair or replacement of damaged pavilion facilities/ equipment, additional cleaning and rubbish removal will be charged to the exhibitor. General - for all stands Location: Columns, pillars, fire points and/or utility connection points for your or neighbouring stands may be located within your stand area. Power cables and pipes with dimensions of up to 50 mm might be laid in the aisle or within your stand without your previous consent. Exhibits: Please follow the information about the maximum permitted load on floors and lifts as well as lift dimensions under The Venue. Health & Safety: Exhibitors and their stand contractors have a duty of care to other exhibitors, visitors and public at large in so far as Health & Safety issues. MVK recommends that stand contractors should have a minimum of $3m third party public liability insurance cover with a reputable insurance company, covering themselves, their employees and all other third parties. Insurance: The Organisers have insured their own liabilities and also public liability for the duration of the show. The limit of indemnity is £2,500,000 for any one occurrence (in excess of any other policy). If loss occurs which may give rise to a claim under such insurance cover, the Organiser shall notify its insurer within seven days of receipt from the Exhibitor of written notification of the claim completed by the Exhibitor in the standard form which shall be made available on request. In the event of any such claim, the Exhibitor agrees to provide any information as requested by the insurer, or any person appointed by the insurer to investigate the claim, and the Organiser shall send to the Exhibitor copies of any correspondence with the insurer in relation to the claim. In the event that the claim is made by the Organiser under its insurance cover, the Organiser shall pay or arrange to pay that part of any proceeds of the claim that relate to the loss over to the Exhibitor. The Organiser is under no obligation to commence legal proceedings or threaten the same in relation to any such claim. Exhibitors are responsible for the arrangement of any other insurance, including loss of expenses caused by cancellation or abandonment of the show and loss of or damage to exhibits or other property on their stands. Fire Regulations: All Exhibitors are asked to pay careful attention to the Fire Regulations Section of this Manual. These Regulations are to be followed both during design, building and decoration of the stand. If you have ordered space only, please provide your stand builders with a copy of those regulations. Noise Levels: During presentations, video/audio demonstrations, etc. the noise level cannot be more than 75 dB. In case of complaints from other exhibitors, MVK reserves the right to close down the noise source on the basis of a protocol of the sound measurement. The protocol is issued in 2fold and is signed by MVK and the exhibitor. If the exhibitor refuses to sign the protocol, ECC “Sokolniki” will sign and confirm the measurement instead. Banners, Flags, Constructions: Suspensions from the pavilion ceiling must be ordered from MVK, Mr. Artem Esipov latest 6 weeks before the show. Please request the forms by e-mail: Esipov@mvk.ru. It is strictly forbidden to organise suspensions by the exhibitors themselves. Catering, Coffee Breaks, Buffets: Exhibitors are advised that “Chantecler” has sole rights to all on-site catering services at ECC “Sokolniki”. This concerns all kinds of catering services, from coffee breaks to commercial buffets. Tel: +7 (495) 787 00 37, E-mail: info@chantecler.ru Deadlines On-Site: All stands must be ready for inspection by 17:00 hrs on the last day of build-up. Therefore, it is essential that you are present on your stand in the morning of the last day of build-up at the latest to ensure that your stand is completely and correctly built in order for you to have time to additionally equip and decorate it. Any boxes/cartons must be unpacked and removed from the stand by 16:00 on the last day of build-up. Any boxes/cartons which have not been unpacked by 16:00 hrs on the last day of build-up may be removed from your stand at your expense and can only be re-delivered to your stand after the official opening of the exhibition. The exhibition will be closed at 16:00 hrs on the last day so that the forwarding agent can begin with the delivery of empty packages. The removal and packing of exhibits is not allowed before the close of the exhibition. The dismantling of stands is not allowed before the morning of the first day of dismantling. 5 General & Additional Services Cleaning and Refuse General cleaning of the aisles will be carried out every morning prior to opening as well as the removal of small amounts of refuse, provided they are placed in plastic bags or cartons in front of the stand in the evening. To have individual daily cleaning for your stand, place an order using Form 1. All construction work must be finished on the last day of set-up. If this rule is violated, the exhibitor must compensate all cost for cleaning of adjacent aisles and stands and cover all other cost and losses this might have caused. Exhibitors are advised that their stand areas should be completely cleared before they finally leave. Exhibitors will be charged for the removal of any refuse left behind. Security During set-up and dismantling the pavilions will usually be locked at 20:00 hrs by security guards and opened at 8:00 hrs. During the exhibition the pavilions will usually be locked at 19:00 hrs and opened at 9:00 hrs (8:00 hrs on the first day). Exhibitors are responsible for ensuring their stand is manned when the doors are opened. For individual security for your stand during the opening hours and/or at night, place an order using Form 1. Temporary Personnel Interpreters, stand attendants and security guards for your stand can be ordered using Form 1. If you bring your own personnel, please make sure that you provide them with an exhibitor badge. Any security personnel of your own are not allowed to stay in the pavilion overnight. Car Parking Passes Parking space around the exhibition centre is limited. Car passes allow parking only within the allocated parking areas near the entrances of the pavilions. They do not permit vehicle access direct to the cargo gates. Please place your order on Form 1. Ordered and paid car passes can be collected from the MVK Organisers’ Office on-site. Please specify the registration number of your car in the car pass. If you need to enter the venue for the unloading or loading of local goods, please follow the respective procedure described under “Procedures for entering ECC Sokolniki”. Electricity Electricity will be supplied for the exhibition. During set-up and dismantling exhibitors or their contractors should use battery powered tools or bring an extension cable drum to reach one of the few on-site plug sockets. With the latter it is necessary to protect the cable from mechanical damage. Electricity is not included in the space only cost and may be ordered using Form 2.1 (It is assumed that the minimum capacity ordered is 5 kW. If necessary, you may order more capacity). Please make sure you choose the correct capacity you need on this form. For Space Only Stands: The connection of electricity at the stand is to be carried out by the exhibitor (or his builder) themselves in compliance with the requirements to carrying out of electrical works and persons fulfilling such works. Stands must be equipped with a fused switchbox and cabling to the main supplies in accordance with electricity capacity (length of cable should not be less than 30 m). Connection of exhibitor’s electrical equipment to electric power source is made upon insulation resistance measurement (See page 4 for “Technical Expertise). For Equipped Stands: Electricity supply is not included in equipped space cost. Electricity can be ordered using Form 2.1. (1 plug socket max. 1.5 kW included). Additional plug sockets (Continental SCHUKO type) and lights can be ordered separately using Form 4.2. If you need electricity for machines you need to order separate supply and heavy plug socket for each machine. Exhibitors are not allowed to bring their own lights, unless having undergone the technical expertise (see page 4) and received approval from ECC Sokolniki to do so. Water and Drainage Please place your order on Form 2.1. Water pipes have a diameter of ½” (15mm) and the drainage pipes 50 mm. Other pipes or adapters need to be provided by the exhibitor. Items such as sinks (equipped stands only) have to be ordered separately on Form 4.2. Do not forget to order cold and warm supply for sink using Form 2.1. Connection of your equipment to hoses at your stand is to be carried out by specialists of your company. If pipes for your water connection will seriously affect the safety or image of other stands, we reserve the right to cancel your order on-site. Therefore, we do not recommend you to order a water connection if you need the water only for making coffee or washing dishes. Please use plastic tableware to drink. Compressed Air Please place your order on Form 2.1. The maximum available pressure is 6 bar. Pipes have a diameter of ½” (15 mm). If you need another diameter you need to bring your own pipes and/or adapter. Connection of your equipment to hoses at your stand is to be carried out by specialists of your company. 6 General & Additional Services Telecommunication Please place your order on Form 2.2 to order a telephone, a fax machine or an Internet connection at your stand. Please be ready to provide your credit card or cash if you exceed included €20 deposit for calls or 1Gb traffic for internet line. Audio, Visual and Computer Equipment There is certain equipment on offer on Form 2.2. Other items are available upon request. Any audio, video, lighting, electric and radio-electronic high-frequency devices to be brought to the exhibition need to comply with the requirements of Glavgosenergonadzor RF . Fascia Panel/Graphics Please indicate the company name to be shown on your fascia panel on Form 3. You can also order your company logo at an extra charge using Form 3. If you need other graphic works for wall panels, etc., please use Form 3. Exhibitors with space only stands must contact their stand builder to order their fascia panel or other graphic works. Furniture, Kitchen Equipment, Electrical Appliances & Fittings Please refer to your space application form and to the stand layout sent with this manual to see what is included in the type of stand you have booked. Additional furniture, lights, kitchen equipment, etc., can be ordered using Form 4.1+4.2. Drawings of the most popular items (furniture, etc.) are provided in the annex. Please indicate the positions of all ordered items on the stand layout and return it with the order forms. Furniture and other similar stand equipment for outdoor space will only be provided, if you have a lockable storage facility. If you are interested in ordering special items not listed on forms 4.1+4.2 please do not hesitate to contact MVK Technical Service Department for information about availability and cost. Forms & Pro-Forma Invoice The pro-forma invoice must be returned together with the order forms fully completed and signed. Without the accompanying completed pro-forma invoice your orders cannot be processed. Please tick the yes/no boxes under “Form returned” on the pro-forma invoice to avoid confusion about missing order forms. All forms and generated forms must be returned to MVK not later than the date specified on page 1. Payment All service payments are due as soon as the order is placed. The prices listed in this Manual do not include Russian VAT and other similar taxes. Late and/or On-Site Orders Orders received after the deadline are subject to a minimum 20% surcharge increasing to 50% six weeks and 100% two weeks prior to the exhibition. Some services may no longer be available. Orders received less than 1 week before the set-up of the exhibition cannot be processed. Any services you order during set-up are subject to a 100% surcharge. Quality of Service Our exhibitions play a vital role in the development of these industries and we take great care to ensure that each event is well promoted, meticulously planned and professionally delivered. We continuously aim to improve our service and therefore welcome client feedback. 5 555 7 Electrical Safety 1. Only companies and organizations possessing licenses for the right to carry out corresponding types of activities may carry out electrical works at exhibitors’ stands. 2. Electrical works and prompt maintenance of electrical equipment at exhibitors' stands are allowed to be carried out by persons complying with the requirements to electrical-technical personnel and possessing the relevant electrical safety qualification (no less than the third group under Russian standards). 3. All electrical works must be carried out in compliance with the existing Rules of Consumer Electrical Unit Operation (PEPP), Safety Rules (PTB), Rules of Electrical Unit Arrangement (PUE), Fire Safety Rules in the RF and Construction Norms and Rules (SNiP). It is necessary to fulfill special requirements provided by specific features of exhibitions. 4. Electrical works must be carried out in accordance with the stand layout plan provided by the exhibitor specifying locations of electric equipment and lighting, power voltage, maximum electric capacity of each unit, and connections of electrical equipment. 5. As soon as the personnel start electrical operations, they are controlled by representatives of ECC “Sokolniki’ in order to prevent violation of safety requirements. 6. All electrical works at current-carrying sections (or close to them) are to be carried out only upon removal of voltage. 7. In case of open wiring and lack of mechanical damage risk, it is necessary to use cables with fire proof case. 8. In open spaces and in the aisles cables must be covered by special bridges. 9. It is forbidden to lay exposed electrical wire or to install lighting fixtures on burnable structures. 10. All connections and branches of wires and cables are to be arranged with special clamps and connectors; it is forbidden to connect current collector to the power supply network by direct wire connection. 11. Flexible wires and cables protected against mechanical damage must be used for connecting movable or portable current collectors. 12. All stands must be equipped with an electric board including protection devices in accordance with the estimated capacity separately for lighting, process equipment, and equipment requiring all-day-round electric power supply (refrigerators, fax machines, etc.) 13. Electric distribution input unit must be provided with free access. 14. Lamps applicable in fire hazardous premises of B2 class must be used for lighting halls and stands. It is forbidden to use organic-glass diffusers, polystyrol and other inflammable material in lamps. The distance between lamps and flammable or slow-burning surfaces is not less than 40 cm. 15. Upon completion of electrical operations, ECC “Sokolniki’ representative checks the quality of works fulfilled and carries out connection to electric power supply sources of ECC “Sokolniki’ in accordance with the layout plan. 16. Voltage is supplied to the input unit of the stand by ECC “Sokolniki’ representative in the presence of exhibitor’s representative responsible for electrical equipment and facilities upon signing “Act of delimitation of belonging and responsibility for operation of electrical units” between ECC “Sokolniki’ and Exhibitor-consumer. 17. Control of the status of electrical equipment of exhibition stands and expositions during the work of exhibition is carried out by authorised personnel of ECC “Sokolniki’. 18. Voltage removal from the input unit upon completion of the exhibition is carried out by electrical personnel of ECC “Sokolniki’ upon an application of the exhibitor or a person responsible for dismantling of electrical equipment. 19. Dismantling of electrical equipment and disconnections at the stand are carried out by personnel engaged in dismantling. 8 Fire Safety 1. The Directorate of the exhibition provides pavilions (premises) for holding the exhibition in proper conditions and guarantees the main provisions of fire safety with the consideration of construction norms and rules. 2. Exhibitors bear liability for fire safety and observation of fire safety measures during buildup, exhibition and dismantling of fairs and exhibitions. 3. Control of these Rules fulfillment is carried out by the Directorate of the exhibition and representatives of ECC “Sokolniki’. The exhibition floor plan is to be submitted for consideration in terms of fulfilling fire safety requirements not later than 2 months prior to the set date of buildup operations (See “Procedures for ECC “Sokolniki’”). 4. Exhibitors shall submit in advance, but not later than one month before the beginning of buildup operations, to the accreditation department of ECC “Sokolniki’ information about all radioactive, fire hazardous and explosive materials and exhibits in order to undertake proper approved safety measures. Move-in of such materials and exhibits is forbidden without the permission of ECC “Sokolniki’. 5. Fixed structures of stands may be manufactured of regular construction materials (regular class of inflammability), while finishing materials for stands, offices, podiums, ceilings and fences must be nonflammable and slow-burning. All flammable materials must be treated with fire-retarding composition. Drapery materials using flammable plastics which are not treatable with fire-retarding composition are not permitted. Use of flammable synthetic finishing materials within evacuation zones (halls, lobby, corridors and on staircases) is forbidden. All materials used while stand construction must have documentation specifying degree of material flammability. 6. Carpets and carpet rolls used in pavilions must be fixed on the floor along the perimeter and at the joints. Carpets must be manufactured of slow-burning material (not burn up with a cigarette or a match). 7. During buildup and dismantling of the exhibition, access ways in the pavilions (passage ways) must be free. Waste transport boxes, packaging and other materials and equipment must be immediately taken out the pavilion. 8. It is forbidden to arrange steps and turnstiles in evacuation and passage ways. Passage ways must be not less than 3 m wide providing for circular movement and free access to evacuation exits, electric boards, fire boxes and other fire extinguishing means. Staircases, evacuation exits, passage ways, corridors and lobbies must be always free of any items preventing people moving. 9. If there is a fire or electrical box on an exhibition stand, the exhibitor must provide free and direct access (curtains or other draping can be used to allow instant access). If a fire box is covered like that the symbol “??” must be attached to be well visible from the aisle. 10. It is forbidden to arrange expositions of flammable materials, offices or official rooms at and under staircases. 11. Use of electrical and gas equipment for making tea or coffee is permitted only within the premises specially allocated and equipped for such purposes upon the approval by fire protection service. Electric heaters, refrigerators and air conditioners are to be connected to a separate electric line with a startup protective device. 12. The following is forbidden at exhibition stands: ? to arrange storage facilities and workrooms; ? to store combustible and flammable liquids; ? to have vessels containing combustible gas; ? to demonstrate exhibits using an open fire. 13. If the current in low-voltage electrical devices (electrical motors, transformers, etc.) installed at an electrified stand is lower then the estimated one, for which the protective device of electric line is installed, it is necessary to provide additional electric protection. All electrical units are to be grounded. It is necessary to have available acts of insulation resistance measurement to be presented to the accreditation department of ECC “Sokolniki’. 14. In case of open electric wiring and lack of mechanical damage risk, it is permitted to use cables with non-flammable or slowly burning casing. All connections and branches of cables and wires are to be fulfilled by welding, brazing, crimping or special clamps. All connecting points are to be insulated. 15. In order to connect movable current collectors, it is necessary to use flexible wires protected against mechanical damage. When fixing electrical units (terminal boxes, outlets, etc.) on flammable or slowly burning basement, they must be underlain with asbestos. 16. Lamps applicable in fire hazardous premises of B2 class must be used for lighting halls and stands. It is forbidden to use organic-glass diffusers, polystyrol and other inflammable material in lamps. The distance between lamps and flammable or slow-burning surfaces is not less than 40 cm. 17. Demonstration of operating models and units with the use of flammable liquids or combustible gases in the exhibition halls is permitted only upon the condition of pipeline supply from a tank installed outdoor and exhaust gases discharge outward. Installation and demonstration of exhibits and processes causing potential fire risk (welding and brazing operations and other operations connected with the use of open fire, combustible solvents, etc.) are to be agreed upon by the fire protection department. 18. It is forbidden to arrange storage of promotion materials and official goods in the exhibition hall. The amount permitted to be stored in the office may not exceed the day demand. Storage of exhibits, spare equipment, packaging and boxing is to be arranged outside pavilions or in specially allocated premises. 19. Smoking in exhibition pavilions is permitted only in specially allocated places agreed upon by fire protection department. 20. Welding and other fire hazardous operations are to be carried out only upon a written permission of the exhibition directorate in strict compliance with the existing fire safety rules. 21. Any other issues which are not covered by these Rules and which may occur during buildup, exhibition or dismantling periods are to resolved on-site by fire protection specialists. 22. Upon completion of every working day of the exhibition, all pavilions, administration offices and other premises, halls, lobbies, etc. are to be cleaned from flammable wastes and materials. It is necessary to disconnect electrical devices, except for the refrigerator and equipment engaged in a nonstop operating process. Wastes are to be removed to special containers. 23. If the exposition design does not comply with these Rules, exhibition directorate has the right to request dismantling of the exposition by the exhibitor. 24. All exhibitors must be aware and observe fire safety measures, be able to duly act in case of fire and use primary fire extinguishing means. 25. In case of violation of fire safety rules, exhibitors including representatives of foreign companies, are subject to penalties applied by State Fire Control Service (Gospozhnadzor) in accordance with the established procedures and the legislation of the RF. 9 Entry Procedures 1. Equipment move-in / move-out procedures. To move in exhibits and equipment, which are not subject to custom clearance at the exhibition customs, to the territory of exhibition centre, you need to prepare a letter on the letterhead of your company in 3 copies signed by the head of the company and stamped with the corporate seal (a sample of the letter is at the end of the manual). To move in, please enter ECC “Sokolniki’ area and leave your car at the parking area of the Exhibition Centre, and get your letter signed at the Organisers office (they keep one copy). Access to the gates will be allowed upon the presentation of the approved letter to the security at the entrance (they take 2nd copy). You should keep 3rd copy for move-out procedure. Attention If you move in additional exhibits and/or promotion materials during the exhibition, you need to include them in both copies of the letter (yours and the one remaining at the Organisers office in order to avoid problems when moving out). Move in/out of equipment during the exhibition period is only allowed from 9.00 to 9.30 and from 18.00 to 18.30. 2. Exhibitors who have ordered space only stands and/or builders of such stands, who have not passed through expert review or have not got an approval of accreditation department of ECC “Sokolniki”, are not allowed to proceed with build up works. Exhibitors who have ordered space only stands and/or builders of such stands must prepare a letter on the letterhead of your company in 3 copies as the one above (see P. 23) specifying the following: a list of construction equipment to be moved in, the name of exhibitor, stand number, and the amount of space ordered. The letter must be signed by the accreditation department of ECC “Sokolniki” (upon the availability of fire safety certificates for structure elements of your stand) Phone +7 (495) 995 05 95 ext.# 450 Person on duty Volodinskiy Dmitriy Pavilon 4, Business center vdv@sokolniki.com Any materials or structures which do not have fire safety certificates (i. e. wooden structures, carpet, flammable decorations, drapery and others) are to be treated with corresponding fire protection composition. 3. Work passes (which are not valid during the exhibition) will be issued by the Organisers Office to all staff engaged during set-up and dismantling. Stand Builders apply for these passes at accreditation department of ECC “Sokolniki” during the expertise procedure. To receive work passes for other set-up personnel you need to present a letter listing the name of the company and, names and all passport details of the set-up personnel to the Organisers Office on-site. 4. Orders for loading/unloading operations (loading, storage of goods and packaging, delivery of exhibits to stands) are accepted by the official on-site freight forwarding and handling contractor, company BTG (preferably, at least one day in advance) upon the exhibitors’ application. Storage of packaging at the stand is forbidden in accordance with fire safety rules. BTG office International Exhibition Centre “Crocus Expo” 66-65 km MKAD (at the Intersection with Volokolamskoye shosse) Pav. 1, office 201A Tel. +7 (495) 646-98-48 Fax. +7 (495) 646-98-48 Email: info_crocus@btgexpo.ru Person in charge: Kuznetsov Kirill 5. For a smoother organisation of the move in/move out process there is a 30m perimeter around the pavilions designated as a loading and unloading zone. The mean of transport has to leave the loading zone immediately after unloading/re-loading is finished. Overnight parking on the territory is forbidden. 6. Badges (passes) for exhibitors are issued at the registration desk in the foyer of your Pavilion starting from the last set-up day of the exhibition. 7. General security of the pavilion is provided at the exhibition. Unfortunately, theft has become more frequent at exhibitions. In order to ensure safety of your exhibits, we highly recommend that your stand is manned when the doors are open. ECC “Sokolniki” and MVK cannot be held liable for the safety of your goods. 8. Move out of exhibits and equipment on the last day of the exhibition is permitted after 18.00 only. Trucks are admitted to the territory starting from 8.00 on the next day. 9. Business trip documents can be signed and stamped at the Organisers Office on-site. IMPORTANT If you exhibit heavy goods, you or your transport agent must be extra careful when moving exhibits or other heavy equipment. It is essential to use 20mm thick plywood boards or other similar material to protect the floor. The exhibitor is liable to compensate any damage caused. If the exhibitor uses the services of the official on-site handling agent, this safety measure is included in the price. 10 Freight, Handling, Customs Freight Forwarding & Handling On-Site BTG is the official load and unload contractor for local and international cargos. For local cargo please contact: BTG Moscow office International Exhibition Centre “Crocus Expo” 66-65 km MKAD (at the Intersection with Volokolamskoye shosse) Pav. 1, office 201A Tel. +7 (495) 646-98-48 Fax. +7 (495) 646-98-48 Email: info_crocus@btgexpo.ru Person in charge: Kuznetsov Kirill For international cargo please contact: BTG Expo GmbH Carl-Benz-Strasse 21 D - 60386 Frankfurt/Main Germany www.btg.de Mr. leonard Pech Telefon: +49 (0) 69 40 89 87 - 106 Telefax: +49 (0) 69 40 89 87 - 222 Email: leonard.pech@btg.de BTG Expo has sole rights to on-site handling. To deliver goods to the territory of the exhibition you may use services of other companies. Please contact BTG Expo head office for further details about their tariffs, shipping deadlines and customs regulations. Shipping Deadlines ? BTG Expo requires 4 – 5 working days for all service connected with pick up at the airport, customs clearance and delivery to the stand. In order to avoid unnecessary storage please arrange the airfreight consignment arrival in accordance with the above information. ? For customs clearance of truck shipments BTG Expo requires 1 working day. ? Ocean freight consignments should arrive in Hamburg latest 16 working days prior delivery to the stand. Please do not ship any consignments to Hamburg without confirmation from BTG Expo and get the consignee instruction for ocean freight from BTG Expo by contacting them directly. ? For information about consolidation truck from terminal Germany, please contact BTG Expo. ? BTG Expo does not handle railway shipments. ? Please send copies (drafts) of the pro-forma invoices by e-mail to BTG Expo latest one week before despatch for checking and (if necessary) translation into Russian language. ? Please arrange for truck-arrival not more than one day prior to offloading in order to avoid parking charges. These charges are imposed by ECC “Sokolniki”. BTG Expo Handling Tariffs Please contact BTG Expo in Germany for their rates and tariffs. As a confirmation, a copy of the official on-site handling tariff can be requested from Head of MVK Technical Department, Letov Kirill letov@mvk.ru Customs Clearance Please follow the instructions of the official freight forwarder/customs clearance BTG Expo. Every exhibition centre has official customs offices. Any client sending goods with any agent other than BTG Expo must have their goods cleared by that office. If shipping exhibition goods directly, please get the address and sender’s instructions from BTG Expo. If a shipment is addressed incorrectly, the exhibitor risks not to receive his goods due to impossibility of customs clearance. Do not send goods by courier Important In order to avoid problems or delays in delivery, all shipments have to be advised to the BTG Expo head office in Germany as early as possible in advance. If, at the end of the exhibition, items are not accounted for either by return transport or appropriate import customs clearance, the exhibitor is responsible for any duties, VAT and luxury taxes that may be imposed by customs authorities. In order to avoid this, we urge all exhibitors not to hand over sold goods to the buyer directly. Arrange storage with BTG Expo to be sure customs clearance has been arranged by the buyer. BTG Expo will hand over the goods to the buyer you name only upon presentation of the definitive customs declaration. You must take into account that storage must be effected no later than the last day of the dismantling period. Please inform the BTG Expo on-site office which is responsible for the storage charges (buyer or seller). BTG Expo Main Co-ordinating Office in Germany BTG Expo GmbH Tel: +49 (69) 408987-102 Carl-Benz-Strasse 21 Fax: +49 (69) 408987-222 D-60386 Frankfurt am Main Contact: Mr Leonard Pech e-mail: leonard.pech@btg.de 11 Samples of Stand EquipmentWall Panel, white 100 x 250cm Wall Panel with Glass 100 x 250cm Folding Door, lockable 100 x 250cm Curtain 100 x 250cmVenetian Blinds 1m wideCeiling Lattice with Ceiling Panel Square Tower, Plexy glass white Chair Bar Stool, black Table, small 60 x 60cmTable, medium 60 x 120cm Table, round 80cm Information desk 50 x 100 x 90cm Information desk curved section Prop table 50 x 100 x 90cmProp table 100 x 100 x 90cm Wall Mirror Literature holder free standing5-shelf unit 50 x 100 x 250cm Straight shelf on wall 30 x 100cm Podium, small 90 50 20x100x50cm~ ~Clothes Rack, hanging Clothes Rack, free standingShowcase, short 50x100x90cmShowcase, tall, 5 x100x250cm0 Rounded Showcase R 100cm Plug Socket, Standard 220V 1,5kW Plug Socket, 24 hour 220V 1kW Spotlight, single 100WHalogen Light 150W Halogen Light 300W Fluorescent Light 40W Sink and Boiler 60 x 100cm Refrigerator, small 140lPodium, 90 50 20x100x 0cmlarge 10~ ~13 CUSTOM BUILD STANDS Dear Exhibitors of WASMA 2012 MVK is pleased to offer you a special service - CUSTOM BUILD STANDS. If you want your stand to to fully reflect your corporate identity, using original and interesting design solutuions to demonstrate your products and services as effectively as possible, we can help. Ordering a custom build stand will allow you to: save time, optimise your budget, and receive a full range of quality stand services from your personal manager. The professionalism and experience of the organiser will help you avoid the complications associated with building a custom stand, and guarantee successful participation in the exhibition. A whole range of additional services are included: ? Development of an original stand design ? Plan of the stand in 3D format ? Design and approval of necessary project documentation (strength calculation, electrical plan, fire safety acts, insulation resistance measurement acts, etc.) ? Selection of decorative elements, individual furniture and flower arrangements ? Control and supervision of stand construction ? Ordering of technical connections and services - power, water, compressed air, daily cleaning and stand security etc ? Ordering of Internet, telephone and fax connections ? Ordering of presentation equipment, plasma screens, video walls and LED screens ? Ordering of additional personnel – interpreters, models and stand attendants If you are interested in this service, please fill in the form below and send it to us by fax or email.. Send this form to MVK: ? Stanislav Astashevsky ? +7495 935 7350 (Ext. 4704) ? astashevskiy@ite-expo.ru ? Building 1, 15 Zubarev Pereulok, Moscow, 1129164 ? +7495 935 7351 Exhibiting company: Contact person: Telephone: Fax: e-mail: Website: Name of exhibition: Pavilion, hall Stand configuration: ? Inline ? Corner ? Peninsula ? Island Dimensions and area of stand: ? (width) ? ? (depth) = m². Planned stand height: ? Planned number of levels on stand: Levels Thank you. We will contact you shortly. Regards, Stanislav Astashevskiy Head of Custom Build Department ITE EXPO 14 WASMA 2012 15 Pro-Forma Invoice Cust. ID Please send to: MVK Technical Service Department – Esipov Artem Fax: +7 495 935 8101 ext. # 6707, E-mail: Esipov@mvk.ru Company Name: …… ........................................ ( ............................................. ) Name of ordering company Name of exhibitor if different from ordering company Contact: Ms/Mrs/Mr Phone: Fax: E-mail: Street/PO Box: Town/Postcode: Country: MVK will raise the invoice to the above-mentioned company/address. If you need the invoice to be raised differently, please advise all necessary details in a separate cover letter. Form No. Form returned Title of Form Total cost in € ?1 yes ? no Interpreter Stand Attendant Security Daily Stand Cleaning Car Parking Passes ?2.1,T2.2 yes ? no Electricity Water Connection Compressed Air Telecommunications (Telephone/Fax/ Internet) ?3 yes ? no Addition Fascia Names Logo / Graphic Works ?4.1,?4.2 yes ? no Addition stand equipment Extension of working hours Surcharge for late order from 25th August to 7th September 2012 (20%) from 8th September to 5th October 2012 (50%) from 6th October to 12th October 2012 (100%) Total cost of services ordered +18% VAT Total to be paid: Authorised by: _________________________ Signature: _______________________ Date: ___________ The confirmation of this order and its receipt by MVK is deemed conclusive evidence of the customers’ agreement to pay the total costs of services ordered from that moment. Orders returned without this pro-forma invoice duly signed cannot be processed. The above-mentioned total amount has to be paid by Bank Transfer immediately after receiving invoice from MVK. _______________________________________________________________________ WASMA 2012 total € Temporary Personnel Cleaning & Car Parking Form 1 Please send to: MVK Technical Service Department – Esipov Artem Fax: +7 495 935 8101 ext. # 6707, E-mail: Esipov@mvk.ru Exhibitor: ....................................................................................................................... Please advise your telephone and fax number and your personal name on the pro-forma invoice. Temporary Personnel Please indicate the dates you require. Please also advise the language/s if you order an interpreter. Dates (from - to) (Rates in € per day) Interpreter Russian - ...................... 235,- ............................................ total €:................ (1 European Language, consecutive translation) Interpreter Russian - ...................… 495,- ............................................ total €:................ (1 Oriental Language, consecutive translation) not all languages are available Security Guard 1 guard / per 1 hour* 9,- ……..................................... total €:................ (*minimum order – 12 hours) If you have more than 1 stand to be guarded, please agree the quantity of guards to be ordered with MVK. Cancellations at short notice (less than 2 weeks before set-up) will incur a full charge penalty Daily Stand Cleaning Stand Cleaning during the exhibition (vacuum cleaning and removal of rubbish before 10 am each day) is available at € 5 per m2. We order Stand Cleaning for our stand, which is ____m2 X € 5 per m2 total €: ................ Car Parking Passes We order __ Car Parking Passes for the Exhibition Period @ € 110 each total €: ................ 16 _____________________________________________________________________ WASMA 2012 total € Electricity & Water Compressed Air Form 2.1 Please send to: MVK Technical Service Department – Esipov Artem Fax: +7 495 935 8101 ext. # 6707, E-mail: Esipov@mvk.ru Exhibitor: ………………………………………………………………………………………………………………….. Please advise your telephone and fax number and your personal name on the pro-forma invoice. Electricity – equipped and space only stands ? We order Supply, Connection and Consumption (equipped stands only) 380 V - 5 kW ____ @ € 215* total €: ................ 380 V - 10 kW ____ @ € 270* total €: ................ 380 V - 25 kW ____ @ € 480* total €: ................ 380 V - 50 kW ____ @ € 810* total €: ................ Equipped stands only: General electricity is not included in equipped space cost and should be ordered separately. Each connection includes 1 standard plug socket max. 1.5 kW of consumption. Additional plug sockets or lights etc. can be ordered on Form 4.2. If you need electricity for machines you need to order separate supply and heavy plug socket for each machine. Maximum permissible power consumption via 1 outlet is 1.5 kW for 220v and 40 kW for 380v. ATTENTION In case of connection of electrical equipment of more than 2.0 kW at a stand and/or arranging of internal electrical network at a stand, it is necessary to observe power connection rules similar to non-equipped stands (see below). *includes 1 standard plug socket max. 1.5 kW ? We order Supply and Consumption (exclusive of electric power supply to stand): 380 V - 5 kW ____ @ € 195 total €: ................ 380 V - 10 kW ____ @ € 245 total €: ................ 380 V - 25 kW ____ @ € 435 total €: ................ 380 V - 50 kW ____ @ € 735 total €: ................ Space only stands: Electric power connection at the stand must be carried out by the exhibitor (or his builder) individually in compliance with the requirements on page 8. The stand must be equipped with an electrical switch board and electrical cable in accordance with the voltage (cable must be no less than 30 m long) from the stand to the electric power supply source. Electric power supply sources in the halls are equipped with electrical connector of 16A, 32A, 63A, 125A of ABB type. Connection of the exhibitor's electrical equipment to the power supply source is carried out upon measuring of insulation resistance of connected electric power line (see p. 3-5, “Technical Expertise”). Water Water and drain supply connection for 1 item (e.g. sink) incl. consumption__ @ € 350 Indoor total €: ................ Water and drain supply connection for 1 item at the second level of booth__ @ € 430 Indoor total €: ................ If you have more than 1 item to be connected, please order the according number of connections. The diameters of the pipes are 50mm for drainage and 1/2” for water. Sinks etc. are not included, but can be ordered on Form 4.2. Outdoor water connection is not available, but single fill and refill of a container, pool, basin etc. is possible upon request. Compressed Air - Please advise details of what you want to have connected and provide any necessary adapter If you have more than 1 item to be connected, please order the according number of connections. We order ___ Compr. Air conn’s (6 bar) up to 30 cubic meters / hour @ € 430 per connection total €: ..…............ We order ___ Compr. Air conn.’s (6 bar) over 30 cubic meters / hour @ € 515 per connection total €: ..…............ Please note that compressed air is not available in Pavilion 7A. The diameter of the pipe is ½”. 17 _____________________________________________________________________ WASMA 2012 total € 18 Telecommunication Audio/Video/Projection Form 2.2 Please send to: MVK Technical Service Department – Esipov Artem Fax: +7 495 935 8101 ext. # 6707, E-mail: Esipov@mvk.ru Exhibitor: ………………………………………………………………………………………………………………… Please advise your telephone and fax number and your personal name on the pro-forma invoice. Telecommunication Prices below do include MVK handling charge We order ___Telephone line connection with telephone* @ € 345 each total €: ................ We order ___ Telephone line connection with fax* @ € 410 each total €: ................ We order___ Internet connection (10/100 Port BaseT, 2Mbps, Traffic is unlimited.)** @ € 430 each total €: ................ We order___ additional IP address/es @ € 55 each total €: ................ *) Prepaid deposit for international calls is €20. In case of additional charges exhibitor should pay it on-site in Organisers office by cash or credit card. **) Your computer must be equipped with a network card of 100 Mbyte/sec. Your stand will be supplied with a cable and a standard outlet of RJ-45 for computer connection. Audio, Video, Projection Equipment (only on exhibitor’s stand) We order ___ Plasma panel 42” *) @ € 435 total €: ................ We order ___ Plasma panel 50” *) @ € 580 total €: ................ We order ___ Plasma panel 60” *) @ € 695 total €: ................ We order ___ DVD-VHS player/s @ € 40 total €: ................ We order ___ Digital LCD projector/s 4500 Lum, resolution XGA +screen 1.5 x 2.0 m @ € 1145 total €: ................ *) The price of a plasma panel includes either a wall fixture or a floor stand (please make your choice). Also included is a set of loudspeakers. Please note that equipped stands have no possibility for wall fixture. _______________________________________________________________________ WASMA 2012 total € Fascia Panel Details Graphic Works Form 3 Please send to: MVK Technical Service Department – Esipov Artem Fax: +7 495 935 8101 ext. # 6707, E-mail: Esipov@mvk.ru Exhibitor: ................................................................................................................... Please advise your telephone and fax number and your name on the pro-forma invoice. Only for equipped, shell scheme or modular stands Fascia Panel Name - in dark grey on white fascia panel *) ? We order fascia name only in 1 language inclusive ? We order fascia name in 2 languages ____ x fascia panels @ € 100 per panel/name total €: .................. Inline stand = 1 fascia panel Corner Stand = 2 fascia panels Peninsular Stand = 3 fascia panels Island Stand = 4 fascia panels *): If you like to have your fascia panel in a colour other than white, please order laminating on Form 4.1 Fascia Name to appear: in English/Latin: in Cyrillic/Russian: Please provide the name/s you want to appear in the language/s you have ordered to meet your special wishes as we will provide only transcriptions from a given name. Logos 1. on Fascia Panel We order _____ (state number of appearances) – in 1 colour* @ € 65 per appearance total €: ............. We order _____ (state number of appearances) – in 2 colours* @ € 90 per appearance total €: ............. We order _____ (state number of appearances) – in 3 colours* @ € 125 per appearance total €: ............. 2. on Wall Panel / Towers We order _____ (state number of appearances) – in 1 colour* @ € 90 per appearance total €: ............. We order _____ (state number of appearances) – in 2 colours* @ € 130 per appearance total €: ............. We order _____ (state number of appearances) – in 3 colours* @ € 175 per appearance total €: ............. *) Please send the logo/s by e-mail to the above mentioned e-mail address. The logos must be sent in either .eps or .cdr format as vector images. Prices for logos in more than 3 colours upon request. 19 ________________________________________________________________________________ WASMA 2012 Additional Stand Equipment Form 4.1 Please send to: MVK Technical Service Department – Esipov Artem Fax: +7 495 935 8101 ext. # 6707, E-mail: Esipov@mvk.ru Exhibitor: ............................................................................................................................ Please advise your telephone and fax number and your personal name on the pro-forma invoice. Please do not re-order items which are included in your equipped, shell scheme or modular package. Code Unit Description € / unit *) Quantity Amount STAND CONSTRUCTION 1m2 Upgrade to shell scheme 50.85 1m2 Carpet, grey 17.00 1 Wall Panel, white 100 x 250 cm 68.00 1 Wall Panel, white 50 x 250 cm 53.00 1 Diagonal wall element 0.66 ? 2.5 m 80.00 1 Wall Panel with Glass 100 x 250 cm (height of glass 140 cm) 125.00 1 Wall Panel with Glass 50 x 250 cm (height of glass 140 cm) 100.00 1m Limiting chain with a hook 13.00 1 Venetian Blinds 1m wide 30.00 1 Folding Door, lockable 100 x 250 cm 120.00 1 Curtain 100 x 250 cm 63.00 1m2 Ceiling Lattice 100 x 100 cm 34.00 1m2 Ceiling Lattice with Ceiling Panel, gridded 68.00 1m Fascia Panel, white excl. name Height 30 cm (order name on Form 3) 42.00 1 Square Tower, Plexy glass white ~ 100 x 100 x 100 cm with light and rotator 350.00 COLOURING of wall panels, bar counter fronts etc. Colour laminating up to a total of 2 m2 * per m2 38.00 Colour laminating of more than 2 m2 * per m2 30.00 *Please advise colour, Oracal and which items are to be laminated www.oracal.com/products/all-colors.asp?seriesID=218 Price for laminating with lines (width up to 50 cm) should be estimated as running meter FURNITURE 1 Chair 30.00 1 Waste basket 8.00 1 Bar Stool, black 47.00 1 Table, small 60 x 60 cm 42.00 1 Table, medium 60 x 120 cm 53.00 1 Table, round ? 80 cm 60.00 1m Information desk 50 x 100 x 90 cm 95.00 1 Information desk curved section H=90 cm 145.00 Please continue to the next page Sub - Total: 200 ____________________________________________________________________________ WASMA 2012 total € Additional Stand Equipment Form 4.2 Please send to: MVK Technical Service Department – Esipov Artem Fax: +7 495 935 8101 ext. # 6707, E-mail: Esipov@mvk.ru Exhibitor: ........................................................................................................................ Please advise your telephone and fax number and your personal name on the pro-forma invoice. Please do not re-order items which are included in your equipped, shell scheme or modular package. Code Unit Description € per unit Quantity Amount Carried forward from Form 4.1 Sub - Total: … FURNITURE 1 Prop table 50 x 100 x 90 cm 42.00 1 Prop table 100 x 100 x 90 cm 53.00 1 Clothes Rack, hanging 17.00 1 Clothes Rack, free standing 24.00 1 Wall Mirror 93.00 1 Literature holder free standing 75.00 SHELVES, PODIUMS KITCHEN EQUIPMENT 1 5-shelf unit 50 x 100 x 250 cm (suitable for 1m wide storage) 130.00 1 Straight shelf on wall ~ 30 x 100 cm indicate height 27.00 1 Sloping shelf on wall ~ 30 x 100 cm indicate height 30.00 1 Podium, small 90( ); 50( ); 20( ) x 50 x 50 cm indicate height 53.00 1 Podium, small 90( ); 50( ); 20( ) x 100 x 50 cm indicate height 75.00 1 Podium, large 90( ); 50( ); 20( ) x 100 x 100 cm indicate height 100.00 SHOWCASE 1 Showcase, short 50 x 100 x 90 cm 175.00 1 Showcase, short 50 x 50 x 90 cm 165.00 1 Showcase, tall, with lighting 50 x 100 x 250 cm (glass 140 cm) 260.00 1 Showcase, tall, with lighting 50 x 50 x 250 cm (glass 140 cm) 250.00 1 Rounded Showcase with lighting + 2 shelves, Radius: outer 100 cm, inner 50 cm 355.00 1 Additional glass shelf for showcase 35.00 Locks for Showcase, etc., are available for a returnable deposit of € 10 per lock ELECTRICAL APPLIANCES/FITTINGS *Electrical supply and consumption to be ordered on Form 2.1 1 Plug Socket, Standard 220 V – 1,5 kW (for more kW please request quotation) 33.00* 1 Plug Socket, 24 hour 220 V – 1 kW (for refrigerators) 42.00* 1 Plug Socket, High-current 380 V – 16 A up to 10 kW 55.00* 1 Plug Socket, High-current 380 V – 32 A up to 20 kW 105.00* 1 Plug Socket, High-current 380 V – 64 A up to 40 kW 205.00* 1 Spotlight, single 100 W 40.00* 1 Halogen Light 150 W 50.00* 1 Halogen Light 300 W 67.00* 1 Fluorescent Light 40 W 47.00* 1 Sink and Boiler 60 x 100 cm order cold and warm water connection on Form 2.1 275.00* 1 Refrigerator, small 140 l 60 x 60 x ~130 cm, order 24 hours plug socket 508a 165.00* Subject to alterations. All items are available on a loan basis only. Orders on-site are subject to a 100% surcharge *Prices for equipped stands only Exhibitors are not allowed to use their own lights unless they have undergone the technical expertise and been approved by Buildexpo to be used. 21 STANDART BOOTH:18 24 30366 m2 9 m2 12 m218 m2 24 m2 30 m236 m24 m2Round table – 1Chair – 2Coat rack – 1Rubbish bin – 1Round table – 1Chair – 3Coat rack – 1Rubbish bin – 1Round table – 1Chair – 1Coat rack – 1Rubbish bin – 1Wall panel 2,5?1,0 m – 2 Sliding folding door with a lock - 1Round table – 1Chair – 4Coat rack – 1Rubbish bin – 1Wall panel 2,5?1,0 m – 3 Sliding folding door with a lock - 1 Round table – 1Chair – 4Coat rack – 1Rubbish bin – 1Wall panel 2,5?1,0 m – 6 Sliding folding door with a lock – 1 Coloured curtain – 1 Round table – 1Chair – 6Coat rack – 1Rubbish bin – 1Wall panel 2,5?1,0 m – 7 Sliding folding door with a lock – 1Coloured curtain – 1 Round table – 2Chair – 8Coat rack – 1Rubbish bin – 1 Round table Rubbish bin Coat rackSliding folding door with a lockColoured curtainChairWall panel 2,5?1,0 mRound table – 1Chair – 4Coat rack – 1Rubbish bin – 1_______________________________________________________________________ WASMA 2012 List of Exhibits Please send to: MVK Technical Service Department – Esipov Artem Fax: +7 495 935 8101 ext. # 6707, E-mail: Esipov@mvk.ru Exhibitor: Please advise your telephone and fax number and your name on the pro-forma invoice. List of Exhibits Not necessary for information stands with catalogues, posters, etc. only. Description of Exhibits Measurements L x W x H / cm Weight Gross/net Max. load kg / sq.m. Value of Exhibits Please also carefully read the general information especially with regards to: ? Floor loading ? Freight, Handling, Customs ? Access / Exit of local goods 22 _______________________________________________________________________ WASMA 2012 Goods In/Out Letter Sample Director of the exhibition “_________________________________________________” Exhibitor ________________________________________________________________ Address, tel. number, e-mail ________________________________________________ __________________________________________________________________________ Hall__________ Stand number____________ Please give us your permission to deliver the show products (which are Russian and/or Customs cleared) according to the attached specification to the a.m. stand and to take them out after the closing of the exhibition. Description of Exhibits Quantity Note Signature____________________ Surname____________________________ 23 Please send to MVK Technical Service Department: ? Esipov Artem ? +7 (495) 935 8101 # 6707 ? Esipov@mvk.ru NOT LATER 7 September 2012 __________________ __________________ customer ID (MVK use only) COMPANY NAME CONTACT: Ms/Mrs/Mr PHONE FAX E-MAIL ? CEILING SUSPENSION (cost per 1 suspension point)** We order: Quantity Cost Total Suspension points up to 10 kg € 260 € Suspension points from 10 to 50 kg € 360 € Suspension points from 50 to 100 kg € 465 € € Total amount of the order: € **) Costs apply to suspending light and/or power structures to the ceiling (technical suspension). Placement of banners/advertising vehicles on technical suspensions are to be agreed separately. Attention Application for suspension of structures are accepted only upon approval of technical specifications of structures to be suspended with technical manager at MVK. The list of documents and procedures for agreement are described on the page below. TOTAL amount: € The above-mentioned total amount has to be paid by Bank Transfer immediately after receiving invoice from MVK. Orders received on 8 September 2012 or later are subject to a 50% surchange (100% as of 6 October 2012). SIGNATURE DATE The confirmation of this order and its receipt by MVK is deemed conclusive evidence of the customers’ agreement to pay the total costs of services ordered from that moment. Orders returned without this pro-forma invoice duly signed cannot be processed. WASMA2012 5 APPLICATION FOR PROVISION OF SERVICES ON STRUCTURE SUSPENSION FORM ? 24 Application Form for Hanging Structures General Information Exhibition _______________________________________________________________________________ Company name ________________________________________________________________________ (Exhibitor) Company name ________________________________________________________________________ (customer) Pavilion ?____________ Hall ?_________ Stand ?__________________ Structure dimensions __________________________________________________________________ Materials _____________________________________________________________________________ Weight of unequipped structure ________________________________________________________ List and Overall Weight of Equipment Placed on Hanging Structure (lighting, ads, decoration facing) ________________________________________________________________________________________ Overall weight of equipped structure ____________________________________________________ Estimated number of hanging points ____________________________________________________ Estimated load per each hanging point ____________________________________________ Estimated height of the top of hanging structure from the floor level ___________________________ Person responsible for design _____________________________________________________ Person responsible for mounting and safety rules during periods of mounting and dismantling name____________________________________ phone number ___________________________________ Presence of responsible person during the period of mounting suspension is necessary Enclosures: 1. Structure sketch design 2. Floor plan indicating stand location 3. Top view of stand indication location of hanging structure. The customer is responsible for assembling and structure quality. Customer’s signature ______________________ / _______________________ / The Customer is in charge for the collect and safety of the structure, and also for the preparing of fixation point on the structure 25 Technical manual Wasma 2012 00 Welcome Part_Sokolniki_eng 1 01 Dates and Deadlines 02 The Venue 03-05 Stand Regulations_new 06-07 Services_new 08 Electrical Safety Regulations 09 Fire Regulations 10 Entry Regulations_new 11 Freight and Customs 12 Plan of Venue+Street 13 Pictures of Equiment 14 Custom build_Sokolniki 15 Pro-forma Invoice 16 Form 1 17 Form 2-1_new 18 Form 2-2 19 Form 3 20 Form 4-1 21 Form 4-2_new 21#1_(eng) 21.1 Appendix#1_(eng).vsd ????? ?????? - 1? ????? ?????? - 0,5? 22 List of Exhibits 23 InOut Sample Letter 24 T5_proforma_eng 25 points of supports_eng SOKOLNIKI_VIP_ZAEZD-02 Wasma_12_A4_manual_eng-01 Wasma_12_A4_manual_eng-01