Exhibitor Pricing and Application

? ? EXHIBIT SPACE APPLICATION THE NATIONAL BROWNFIELDS CONFERENCE 2015 HILTON CHICAGO, CHICAGO, IL SEPTEMBER 2-4, 2015 INSTRUCTIONS: Sign and return this application to the Brownfields Exhibit Sales Office. Complete applications received before APRIL 6, 2015 must include $500 deposit per 80 square feet. Applications received after APRIL 6, 2015 must include full payment. Payment made payable to Brownfields/Corcoran Expositions, P.O. Box 485, LaGrange, Illinois 60525-0485 or fax application to 312-541-0573. COMPANY NAME The KEY CONTACT PERSON will receive ALL exhibitor communications. 3 LOCATION PREFERENCES: Please indicate the location and configuration of the booth space requested. Applications received without payment will not be processed. KEY CONTACT PERSON/TITLE 1st Choice: 3rd Choice: 2nd Choice: 4th Choice: KEY CONTACT PHONE NUMBER/KEY CONTACT FAX NUMBER Number of Booths RateXKEY CONTACT E-MAIL ADDRESS COMPANY MAILING ADDRESS Number of Corners RateXDeposit AmountSTREET ADDRESS On or after 4/6/15 submit application with Total Amount.Total Amount $500 Per 8x10 Booth=CITY/STATE/ZIP COMPANY PHONE NO./ TOLL FREE 1 STANDARD EXHIBIT SPACE RENTAL per 8' x 10' Booth: $2,400.00 per Exhibit Space for Private Industry Exhibitors $1,250.00 per Exhibit Space for Federal Government Exhibitors $975.00 per Exhibit Space for Non-Profits, Local Government Agencies & Community Organizations There is a $100 charge for each exposed corner. A $500 deposit per 8' x 10' booth is due upon application. CANCELLATION POLICY: If Show Management receives a written request for cancellation on or before APRIL 6, 2015 the exhibitor will be liable for the deposit cost per 8'x10' booth. For cancellations received after APRIL 6, 2015 exhibitors are liable for 100% of the cost of space. 2 4 Program Guide/Directory Listing You will receive a confirmation of your exhibit space after payment is received. In the confirmation there will be an exhibitor link and password to the interactive floor plan where you will be able to list all your information the way you want it to appear in the Program Guide. Deadline for Exhibitor Directory Listing is 7/15/15. 5 METHOD OF PAYMENT: Check made payable to: Brownfields/Corcoran Expositions Check: The enclosed check is in the amount of: $ Credit Card: If paying by credit card you will be invoiced and sent a link to pay online. 6 WE AGREE TO ABIDE BY ALL RULES AND REGULATIONS GOVERNING THE EXPOSITION AS PRINTED ON THE REVERSE SIDE HEREOF AND WHICH ARE A PART OF THIS APPLICATION. ACCEPTANCE OF THIS APPLICATION BY SHOW MANAGEMENT CONSTITUTES A CONTRACT. DATE AUTHORIZED SIGNATURE We do NOT want to be next to or across the aisle from: TITLE QUESTIONS? Brownfields Exhibit Office, Corcoran Expositions, Inc. Phone: 312-541-0567, Fax: 312-541-0573 or Email: info@corcexpo.com FOR OFFICE USE ONLYCOMPLETE, SIGN AND SUBMIT BOTH PAGES OF THIS APPLICATION. The National Brownfields Conference 2015 • September 2-4, 2015 • Hilton Chicago • Chicago, ILGeneral Rules and RegulationsThe National Brownfields Conference, its authorized representatives and CorcoranExpositions, Inc. are hereinafter referred to as “Show Management.”1. PAYMENT AND REFUNDS. Applications submitted prior to April 6, 2015 must be accompanied by adeposit payment in the amount of $500 per 8’ x 10’ booth of the space requested. Applications received without such payment will not be processed nor will space assignment be made. The balance of the space rental charge will become due and payable on April 6, 2015. Applications submitted after April 6, 2015 must be accompanied by payment IN FULL of the space rental charges. Applications received without such payment will not be processed nor will space assignments be made. Cancellations received prior to April 6, 2015, will be liable for the deposit cost per 8’x10’ booth. For cancellations received after April 6, 2015, exhibitors are liable for 100% of the cost of space. It is expressly agreed by the exhibitor that in the event he fails to pay the space rental at the times specified, or fails to comply with any other provisions contained in these rules and regulations concerning his use of exhibit space, Show Management shall have the right to reassign the booth location shown on the face of the contract or to take possession of said space and lease same, or any part thereof, to such parties and upon such terms and conditions as it may deem proper. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount paid by him for his space reservation, regardless of whether or not the Show Management enters into a further lease for the space involved. In case the exposition shall not be held for any reason whatsoever, then and thereupon the rental and lease of space to the exhibitor shall be terminated. In such case the limit claim for damage and/or compensation by the exhibitor shall be the return to the exhibitor of the prorata amount already paid for space for this specific event. 2. SPACE RENTAL AND ASSIGNMENT OF LOCATION. Whenever possible, space assignments will bemade by Show Management in keeping with the preferences as to location requested by the exhibitor. SHOW MANAGEMENT, HOWEVER, RESERVES THE RIGHT TO MAKE THE FINAL DETERMINATION OF ALL SPACE ASSIGNMENTS IN THE BEST INTERESTS OF THE EXPOSITION.3. USE OF SPACE, SUBLETTING OF SPACE. No exhibitor shall assign, sublet, or share the spaceallotted with another business or company unless approval has been obtained in writing from Show Management. Exhibitors are not permitted to feature names or advertisements of non-exhibiting manufacturers, distributors or agents in the exhibitor’s display, parent or subsidiary companies excepted. Exhibitors must show only goods manufactured or dealt by them in the regular course of business. Should an article of non-exhibiting company be required for operation or demonstration in an exhibitor’s display, identification of such article shall be limited to the usual and regular nameplate, imprint or trademark under which same is sold in the general course of business. No company or organization not assigned exhibit space will be permitted to solicit business within the Exhibit Areas. 4. OPERATION OF DISPLAYS. Show Management reserves the right to restrict the operation of, or evictcompletely, any exhibit which, in its sole opinion, detracts from the general character of the exposition as a whole. This includes, but is not limited to, an exhibit which, because of noise, flashing lights, method of operation, display of unsuitable material, are determined by Show Management to be objectionable to the successful conduct of the exposition as a whole. Use of so-called “barkers” or “pitchmen” is strictly prohibited. All demonstrations or other promotional activities must be confined to the limits of the exhibit space. Sufficient space must be provided within the exhibit space for the comfort and safety of persons watching demonstrations and other promotional activities. Each exhibitor is responsible for keeping the aisles near its exhibit space free of congestion caused by demonstrations or other promotions. Direct Sales. No retail sales are permitted within the exhibit area at any time, but orders may be taken forfuture delivery. Contests, Drawings & Lotteries. All unusual promotional activities must be approved in writing by ShowManagement no later than 60 days prior to the opening of the exposition. Literature Distribution. All demonstrations or other activities must be confined to the limits of theexhibitor’s booth space. Distribution of circulars may be made only within the space assigned to the exhibitor distributing such materials. No advertising circulars, catalogs, folders, or devices shall be distributed by exhibitors in the aisles, meeting rooms, registration areas, lounges, or grounds of the host facility. Trade publishers are prohibited from soliciting advertising during the Show. Trade publications may be distributed from their booth, but automatic distribution is prohibited. Live Animals. Live animals are prohibited.Models. Booth representatives, including models or demonstrators, must be properly and modestly clothed.Excessively revealing attire is prohibited. Sound. Exhibits which include the operation of musical instruments, radios, sound projection equipment, public address systems or any noisemaking machines must be conducted or arranged so that the noise resulting from the demonstration will not annoy or disturb adjacent exhibitors and their patrons, nor cause the aisles to be blocked. Operators of noisemaking exhibits must secure approval of operating methods before the exhibit opens. Copyright Licensing. Exhibitor is solely responsible for obtaining any required licenses to broadcast, perform, or display any copyrighted materials including but not limited to music, video, and software. Exhibitor shall indemnify and hold harmless FMS, Show Management, and facility against cost, expense, or liability which may be incident to, arise out of or be caused by Exhibitor's failure to obtain requisite license. 5. EXHIBITORS AUTHORIZED REPRESENTATIVE. Each exhibitor must name one person to be hisrepresentative in connection with installation, operation and removal of the company’s exhibit. Such representative shall be authorized to enter into such service contracts as may be necessary and for which the exhibitor shall be responsible. The exhibitor shall assume responsibility for such representative being in attendance throughout all exposition periods; and this representative shall be responsible for keeping the exhibit neat, manned and orderly at all times. For their own safety and protection, children sixteen (16) years of age and under will not be admitted to the exhibit halls at any time. 6. INSTALLATION AND REMOVAL. Show Management reserves the right to fix the time for the installationof a booth prior to the Show opening and for its removal after the conclusion of the Show. Installation of all exhibits must be fully completed by the opening time of the exposition. Any space not claimed and occupied three hours prior to opening, may be resold or reassigned without refund. No exhibitor will be allowed to dismantle or repack any part of his exhibit until after the closing of the Show. 7. ARRANGEMENT OF EXHIBITS. Each exhibitor is provided an Official Exhibitor Kit. The Exhibitor Kitdescribes the type and arrangement of exhibit space and the standard equipment provided by Show Management for booth construction. All booth space must be arranged and constructed in accordance with the guidelines, provisions and limitations contained in the Exhibitor Kit. If, in the sole opinion of Show Management, any exhibit fails to conform to the Exhibitor Kit guidelines, or the provisions set forth herein, such exhibit will be prohibited from functioning at any time during the exposition. Exhibitor Plan Review. Booth construction plans and layout arrangements for first-time exhibitors, exhibits inpeninsula or island booth spaces, or involving other unusual construction features, must be submitted for approval at least sixty (60) days prior to the opening of the exposition. 8. EXHIBITS & PUBLIC POLICY. Each exhibitor is charged with knowledge of all laws, ordinances andregulations pertaining to health, fire prevention and public safety, while participating in this exposition. Compliance with such laws is mandatory for all exhibitors and the sole responsibility is that of the exhibitor. Show Management and service contractors have no responsibility pertaining to the compliance with laws as to public policy as far as individual exhibitor’s space, materials and operation is concerned. Should an exhibitor have any questions as to the application of such laws, ordinances and regulations to his exhibit or display, Show Management will endeavor to answer them. All booth decorations including carpeting must be flame-proofed and all hangings must clear the floor. Electrical wiring must conform with National Electrical Code Safety Rules. If inspection indicates any exhibitor has neglected to comply with these regulations, or otherwise incurs fire hazard, the right is reserved to cancel all or such part of his exhibit as may be irregular, and effect the removal of same at exhibitor’s expense. Exhibitors will not be permitted to store behind their booth background any excess material such as cardboard cartons, literature, etc. Excess supplies must be stored in areas which will be made available for such purpose. If unusual equipment or machinery is to be installed, or if appliances that might come under fire codes are to be used, the exhibitor should communicate with Show Management for information concerning facilities or regulations. Exhibitors must comply with City and State fire regulations. Independent contractors must conform to IAEM, ESCA and ED&PA guidelines. All exhibit labor must comply with established labor jurisdictions. 9. STORAGE OF PACKING CRATES AND BOXES. Exhibitors will not be permitted to store packing cratesand boxes in their booths during the exhibit period, but these, when properly marked, will be stored and returned to the booth by service contractors. It is the exhibitor’s responsibility to mark and identify his crates. Crates not properly marked or identified may be destroyed. Show Management assumes no responsibility for the contents of crates or boxes improperly labeled as “empty.” Because of the lack of storage facilities, it may be necessary to store empty crates and cartons outside the building. Every effort will be made to protect the crates from the elements, but neither Show Management nor its service contractors will assume any responsibility for damage to them. The removal and return of large crates that cannot be handled by hand trucks will be charged at prevailing rates. Crates, boxes or other exhibit materials unclaimed by the exhibitor after the Show will be removed at the exhibitor’s expense. Exhibitors will be billed by Show Contractors for removal time and materials at prevailing rates. 10. SOCIAL ACTIVITIES. Exhibitor agrees to receive written permission from Show Management before hosting hospitality suites/rooms or other functions during official show activities, including exhibit hours, social functions, educational seminars and any other related activity scheduled by Show Management. This rule does not apply to the EPA. 11. LIABILITY AND INSURANCE. All property of the exhibitor remains under his custody and control intransit to and from the exhibit hall and while it is in the confines of the exhibit hall. Neither Show Management, its service contractors, the management of the exhibit hall nor any of the officers, staff members or directors of any of the same are responsible for the safety of the property of exhibitors from theft, damage by fire, accident, vandalism or other causes, and the exhibitor expressly waives and releases any claim or demand he may have against any of them by reason of any damage to or loss of any property of the exhibitor. It is recommended that exhibitors obtain adequate insurance coverage, at their own expense, for property loss or damage and liability for personal injury. 12. INDEMNIFICATION. Exhibitor agrees that it will indemnify and hold and save Show Management wholeand harmless of, from and against all claims, demands, actions, damages, loss, cost, liabilities, expenses and judgments recovered from or asserted against Show Management on account of injury or damage to person or property to the extent that any such damage or injury may be incident to, arise out of, or be caused, either proximately or remotely, wholly or in part, by an act, omission, negligence or misconduct on the part of Exhibitor or any of its agents, servants, employees, contractors, patrons, guests, licensees or invitees or of any other person entering upon the Premises leased hereunder with the express or implied invitation or permission of Exhibitor, or when any such injury or damage is the result, proximate or remote, of the violation by Exhibitor or any of its agents, servants, employees, contractors, patrons, guests, licensees or invitees of any law, ordinance or governmental order of any kind, or when any such injury or damage may in any other way arise from or out of the occupancy or use by Exhibitor, its agents, servants, employees, contractors, patrons, guests, licensees or invitees of the Premises leased hereunder. Such indemnification of Show Management by Exhibitor shall be effective unless such damage or injury may result from the sole negligence, gross negligence or willful misconduct of Show Management. Exhibitor covenants and agrees that in case Show Management shall be made a party to any litigation commenced by or against Exhibitor or relating to this lease or the Premises leased hereunder, then Exhibitor shall and will pay all costs and expenses, including reasonable attorney’s fees and court costs, incurred by or imposed upon Show Management by virtue of any such litigation. Property Damage Neither Show Management nor Exhibitor shall be responsible for any loss of or damage to property of the other party hereto, including, but not limited to, loss or damage occasioned by theft, fire, smoke, acts of God, public enemy, riot, civil commotion or other insurable casualty, and Show Management and Exhibitor expressly waive any claim for liability against the other party hereto with respect to any such loss or damage. Accordingly, it shall be the responsibility of Show Management and Exhibitor, respectively, to secure its own insurance or otherwise protect itself and its property against such loss or damage. 13. CARE OF BUILDING AND EQUIPMENT. Exhibitors or their agents shall not injure or deface any part of the exhibit building, the booths, or booth contents or show equipment and decor. When such damage appears, the exhibitor is liable to the owner of the property so damaged. 14. AMERICANS WITH DISABILITIES ACT. Exhibitors acknowledge their responsibilities under the Americans with Disabilities Act (hereinafter “Act”) to make their booths accessible to handicapped persons. Exhibitor shall also indemnify and hold harmless FMS, Show Management, and facility against cost, expense, liability or damage which may be incident to, arise out of or be caused by Exhibitor’s failure to comply with the Act. 15. OTHER REGULATIONS. Any and all matters not specifically covered by the preceding rules andregulations shall be subject solely to the decision of Show Management. THE SHOW MANAGEMENT SHALL HAVE FULL POWER TO INTERPRET, AMEND, AND ENFORCE THESE RULES AND REGULATIONS, PROVIDED EXHIBITORS RECEIVE NOTICE OF ANY AMENDMENTS WHEN MADE. EACH EXHIBITOR AND ITS EMPLOYEES AGREES TO ABIDE BY THE FOREGOING RULES AND REGULATIONS AND BY ANY AMENDMENTS OR ADDITIONS THERETO IN CONFORMANCE WITH THE PRECEDING SENTENCE. EXHIBITORS OR THEIR REPRESENTATIVES WHO FAIL TO OBSERVE THESE CONDITIONS OF CONTRACT OR WHO, IN THE OPINION OF SHOW MANAGEMENT, CONDUCT THEMSELVES UNETHICALLY MAY IMMEDIATELY BE DISMISSED FROM THE EXHIBIT AREA WITHOUT REFUND OR OTHER APPEAL. We do NOT want to be next to or across the aisle from 2: We do NOT want to be next to or across the aisle from 1: TITLE: DATE: Credit Card If paying by credit card you will be invoiced and sent a: Check The enclosed check is in the amount of: Check made payable to BrownfieldsCorcoran Expositions: undefined_5: undefined_4: 500 Per 10x10 Booth: Total Amount: COMPANY MAILING ADDRESS: Rate_2: Number of Corners: Rate: undefined_3: Number of Booths: undefined_2: 4th Choice: 3rd Choice: 2nd Choice: 1st Choice: The KEY CONTACT PERSON will receive ALL exhibitor communications: