Fleet Management Product Sheet

The #1 Solution for Total Infrastructure and Facilities Management in the WorldARCHIBUS® ApplicationsFleet ManagementOptimize the utilization and performance of your mobile assetsMaintaining your organization’s fl eet of mobile assets is crucial to the safety and effi ciency of your operations. Optimize fl eet performance by tracking every vehicle’s usage, availability, maintenance schedules and more with ARCHIBUS Fleet Management. Combining this information with other facilities and infrastructure management data also improves your ability to control costs and assign resources. Fleet Management can be personalized and added to an existing ARCHIBUS deployment or can be implemented separately as a stand-alone solution. It is confi gured, personalized, and deployed via a client server or Web-based platform based on client-specifi c needs.Benef itsEasily manage your maintenance schedules, vehicle availability, and service parts inventory with detailed reportsActivities and Reports include:Vehicle Inventory Manage Leased or Owned Vehicles Assign to Employee or Department Maintenance Task LibraryAd Hoc TasksPM Tasks and SchedulesRepair OrdersCombine Repair and PM tasksMotor Pool (Dispatch) SchedulingRequest VehiclePrevent Scheduling Confl icts Labor ManagementParts ManagementFuel TrackingCalculate Labor, Parts and Other Costs Reimbursable BillingAutomated emailPlus Many More...• Optimizes fl eet utilization and avoids unnecessary capital investment • Boosts fl eet availability through improved preventive maintenance• Lowers operating costs by enabling implementation of experience-based maintenance programs• Promotes compliance with fl eet policies and operating procedures18 Tremont Street Boston, MA 02108 USA Tel: 1 617-227-2508 www.archibus.com© 2008, ARCHIBUS, Inc. All rights reserved.ARCHIBUS® Fleet ManagementMaximize ResourcesWhether you manage a fl eet of ten or of ten thousand, ARCHIBUS Fleet Management off ers a cost-eff ective way to keep all vehicles running in top form. Track the performance of each unit to optimize equipment lifecycles and determine the true cost of ownership.• Enter data while on the road via handheld technology • Make smarter purchasing decisions based on historic vehicle use and costs • Run utilization reports to track actual usageProactive Preventive MaintenanceExtend the life of your fl eet by utilizing preventive maintenance features and reports within the application. Replace parts before they fail, improving the overall availability of your mobile equipment. Improved vehicle and equipment uptime means higher asset utilization, so you can meet your transportation needs with fewer units. A well-documented maintenance and repair history will also provide greater resale value once assets are retired.• Keep fl eets in prime operating condition by tracking preventive maintenance • Report on preventive maintenance breakdown ratios • Trigger work requests for preventive maintenance by linking with other applicationsControl Costs and DowntimeVehicle information can be easily integrated with other facilities and infrastructure management functions, providing a broad perspective from which to manage costs. Labor hours and materials costs can be fed from Fleet Management into other enterprise-wide fi nancial and human resources applications. This global view helps you control costs, realistically assign resources, and improve accountability. The end result is added value without the extra eff ort.• Track inventory of vehicles and service parts • Track the number of hours devoted to vehicle maintenance for better management of labor resources• Determine how many vehicles are leased versus owned, and which option is more cost-eff ective• Lower labor costs by performing scheduled maintenance work at time of repair Promote Greater ComplianceBecause of its easy-to-use data entry process, even novice users can quickly master the application, enabling widespread compliance with fl eet policies and procedures. Associates with minimal computer skills can generally be trained in a matter of hours, thanks to features that shorten the learning curve.• Comprehensive Help fi les can be customized to refl ect your organization’s terminology• Graphics and keywords explain the basic functions associated with managing a fl eet • Extensive operational and technical support is available from the worldwide network of ARCHIBUS-trained specialistsFleet Management allows reporting of metrics for all or any partof a fl eetUtilization Report (Light Vehicles): Actual Usage vs. AvailableFrom 2008-04-01 To 2008-04-31 (12 months)Page 104/31/2008AlphaCodeHHHEquipmentStandard030503050305EquipmentCodeN9440099N9443577N9448398Last MeterReading(Mile/Hrs)85,668.0060,959.0020,665.00(Miles/Hrs)Within Range8,7432,3490Target(Miles/Hrs)Within Range8,2508,2508,250TargetAnnual9,0009,0009,000Date ofManufacture01/01/200801/01/200701/01/2008ManufacturerCodeJeep CorpJeep CorpChev1200010000800060004000200001200010000800060004000200000305 0313 0319 0327 0329 0330 0345 0348 0355Avg (Miles/Hrs Within Range) Avg (Target (Miles/Hrs)Within Range)ARCHIBUSFor more information, visit archibus.com/fl eet