WATEC 2015 - Guidlines and Service Manual

Guidelines and Service Manual Dear Exhibitor, we kindly draw your attention that the guidelines of the Engagement Form (including the back side) and the instructions detailed hereunder, in this manual are binding for all TLV Convention Center exhibitors. The Engagement Form and this manual jointly constitute the Engagement Agreement and will be referred to hereinafter: the Agreement. Chapter on Guidelines: 1. Details of the Exhibition 1.1 Name of the exhibition: Watec Israel 2015 1.2 Exhibition location: Halls 1, 10, Maxidom and outdoor areas at the TLV Convention Center 1.3 Exhibition Dates: Tuesday to Thursday, October 13-15, 2015 1.3.1 Opening hours: Tuesday & Wednesday October 13-14 2015 from 10:00 to 18:00 Thursday October 15, 2015 from 10:00 to 17:00 1.3.2 Construction schedule (exhibitors entering): Hall 1, Raw space areas: Friday October 9, 2015 from 9:30 after receipt of the exhibition space in coordination with the Operations Department and Exhibitions Departments. Hall 10, Raw space areas: Sunday October 11, 2015 from 10:00 after receipt of the exhibition space in coordination with the Operations Department and Exhibitions Department Hall 1, Hall 10 Constructed Stands: Sunday October 11, 2015 from 10:00 Outdoor area: Entrance should be coordinated with Operations Department. Once confirmed exhibitors will be able to enter on Sunday, October 11 from 16:00. 1.3.3 Dismantle schedule (exhibitors check out): Hall 1: Thursday October 13, 2015 at closing hour of the exhibition and no later than Friday, October16, 2015 at no later than one hour prior to the entrance of Shabbat. Hall 10, Maxidom and Outdoor area: Thursday October 13, 2015 at closing hour of the exhibition and no later than 24:00 2. Sub-letting Exhibitors Without derogating from the mentioned in paragraphs 4-5 of the Engagement Form, an exhibitor who wishes to share his display unit with a subletting-exhibitor and has received the Company’s prior written approval and subject to the company's sole discretion, will state the details of the subletting-exhibitor on the Engagement Form and transfer the registration fee in the sum of 375 US$ to the Company for each subletting-exhibitor. 3. Payment 3.1 Upon submitting the signed Engagement Form, the Exhibitor shall pay the Company the amount detailed in the Engagement Form. This amount should be paid in full prior to the construction date of the exhibition. At the Exhibitor’s request, the Company will issue an invoice for the transfer of payment. 3.2 It is hereby noted that only once transfer of payment is made in full by the Exhibitor, and the Company’s signature is signed on the Engagement Form will it be deemed an agreement between the Exhibitor and the Company. 3.3 An Exhibitor, who does not pay the payment amount in full by the date fixed for payment on the Engagement Form, will not be allowed to participate in the exhibition. 3.4 Any installment of the participation fees, that will not be paid in full by the date set for payment, shall bear an interest on late payment according to Bank Hapoalim’s highest interest rate for Current Loan Accounts as published at the time, for the period from the date fixed for payment, as for the entire amount mentioned, and until it is paid in full. 3.5 An Exhibitor who orders services as detailed in the Chapter of Services hereunder, will submit the details of his credit card that will serve to secure payment and if necessary as a means of executing the payment. The Exhibitor undertakes hereby, not to have any argument and/or demand and/or claim against the Company, should the Company make use of the credit card details in order to collect a debt for services rendered, providing that it has given 7 days prior notice and the Exhibitor did not pay this debt. 3.6 Services provided to the Exhibitor that are included in the payment detailed in paragraph 4 of the Engagement Form: A) General lighting in the pavilions. B) General cleaning solely of the public areas (not including the areas of the display units - surface and stand). C) Electricity, as detailed in the Chapter of Services. D) Exhibitor tags – according to an index determined by the Exhibition Management on behalf of the Trade Fairs Center. E) Parking passes - according to an index determined by the Exhibition Management on behalf of the Trade Fairs Center. F) Guest invitations for the exhibition - according to an index determined by the Exhibition Management on behalf of the Trade Fairs Center. The Company has the right to change the number for each of the services aforementioned at its sole and absolute discretion. All other services, including a built display stand, will be supplied to the exhibitor subject to an order placed in advance and separate payment as detailed in the Chapter of Services. 3.7 V.A.T. and all other direct and indirect taxes imposed for participation in the exhibition and/or use of the display unit will be borne by the Exhibitor who will undertake paying the Company immediately upon receipt of first demand for payment. 3.8 The Exhibitor has undertaken to settle, prior to the opening of the exhibition, all payments due to royalties for work protected by intellectual property rights as lawfully required, including payment to ACUM (the Israeli Association of Composers and Music Publishers)and directly to ACUM, if necessary. 3.9 The Company is entitled to deduct and/or write-off and/or foreclose all the expenses and debits payable by the Exhibitor by virtue of this agreement from any amount payable to the Exhibitor at any time whatsoever. 4. Handing over display units 4.1 The built display units in Hall 1 will be ready to be handed over to the exhibitors on Sunday, October 11th 2015, 10:00. The built display units in Hall 10 will be ready to be handed over to the exhibitors on Sunday, October 11th 2015, 10:00. Entrance of exhibitors to the outdoor areas will be possible by coordination with the representative of the Operations Department and only with the accompaniment of a member of the Exhibition Management on behalf of the TLV Convention Center 4.2 Without derogating from the above mentioned in paragraph 3 on the back side of the Engagement Form, the Company is entitled, at its sole and absolute discretion, to change the location of the Exhibitor’s display area, to an area suitable for displaying his exhibits according to the nature of the goods exhibited by him at the exhibition. 4.3 The numbering of display units will be determined by the Exhibition Management, at its sole discretion. The Exhibitors will be notified with the final numbering of display units towards the date of the exhibition opening. 4.4 Preparations must end by the date as set by the Company. Upon completing the preparations, i.e. completing the construction of the stand, the Exhibitor must vacate the aisles of any equipment whatsoever and clear any garbage near the aisles in order to allow the cleaning of the public areas and the aisles. After this date, no trash may be cleared into the aisles and the Exhibitor must provide for the cleaning of the display unit allotted him at his account and responsibility. 4.5 Requests for a larger display unit and/or the ordering of services additional to those ordered by the Exhibitor during the setting-up days of the exhibition, will be submitted to the Company as early as possible, on a separate appendix, and subject to the additional payment thereof. 5. Guidelines with regard to the exhibition areas The Company is entitled to determine that the Exhibitors may exhibit only in built display units and at an additional payment. The internal arrangement of the display units is at the responsibility of the Exhibitor, at his account, and subject to the Company’s approval and guidelines. The Company reserves the right to demand that the Exhibitor make changes in the arrangement of the inner and/or outer display areas should they constitute a nuisance and/or disturbance. It is hereby noted and explicitly stated that electrical cabinets and/or communication cabinets and/or security passages may not be obstructed by the display. Should any of the above mentioned be obstructed contrary to the Company guidelines, the Company will be entitled to instruct the Exhibitor to immediately dismantle the exhibition. 5.1 Guidelines for designing a built display unit: 5.1.1 The height of the display shall not exceed 2.5 meters 5.1.2 No panels or other elevated displays may be built in the front strip of the hall and for the depth of a half a meter from the boundary. 5.1.3 Half a meter from the front of the display unit is designated for sales tables/stands only. 5.1.4 The color of the carpet within the display units will be determined by the Exhibition Management. 5.2 Guidelines for designing an open display unit: 5.2.1 The height of the display shall not exceed 3.5 meters. Structures above 3.5 meters requires the prior and written approval of the Exhibition Management. 5.2.2 Panels or any other elevated display may not be set-up at the front and for the depth of 1 meter from the boundary. Beyond that, one can raise elevated displays subject to the design plan submitted by the Exhibitor and approved by the Exhibition Management.[to be discussed] 5.2.3 Half a meter from the front of the display unit is designated for sales tables/stands only. 5.3 Guidelines for the design of outdoor areas: 5.3.1 It is absolutely forbidden to dig and/or drill and/or damage the infrastructure of the outdoor areas including poles, trees, electrical cabinets, water and swage. 5.3.2 Setting-up in the outdoor areas is forbidden without coordination with the Exhibition Management. 5.3.3 Electrical cabinets and/or communication cabinets may not be covered nor used for sticking any advertizing material whatsoever on them. A distance of 1 meter from the electrical cabinets and/or communication cabinets should be kept clear in order to provide access to these cabinets. 5.3.4 Protective measures taken to protect against weather conditions including covers against rain and/or building a floor elevation to prevent rain water from entering are the sole responsibility of the Exhibitor and will be done at his account. 5.4 General guidelines for all display areas: 5.4.1 The Exhibitor undertakes to preserve the integrity of the area and maintain it in good order including the area of the display unit allocated to him, and also undertakes not to damage and/or harm the area, infrastructure and equipment provided him by the Exhibition Management and also to abide by all the guidelines and provisions of the Exhibition Management, whether orally or in writing. 5.4.2 The exhibitor and anyone acting on his behalf will maintain the provisions of the Law for the Prevention of Smoking and Exposure to Smoking in Public Areas 1983 (Hereinafter: the Law for the Prevention of Smoking). The Exhibitor is responsible for executing all the undertaking of the “holder” as defined in the Law for the Prevention of Smoking in the area of his display unit, and maintaining all the provisions of this law for the entire duration of the exhibition, including on setting-up and dismantling days. As such, the Exhibitor and anyone acting on his behalf undertake to act in accordance to the requirements of the Law for the Prevention of Smoking and ensure its provisions are maintained by anyone on behalf of the Exhibitor, including visitors, employees, suppliers, and the like, in all the Company’s areas. The Exhibitor will bear sole responsibility for any damage, loss or expense caused by breach of the Law for the Prevention of Smoking, by him and/or anyone acting on his behalf and/or visitors in his display unit and will compensate and/or indemnify the Company for the above mentioned immediately upon receipt of the Company’s initial demand. 5.4.3 No digging is allowed on exhibition grounds including outdoor areas, without the Company’s prior approval in writing and without coordination with the Company’s Operations Department. 5.4.4 It is forbidden to use thumbtacks or nails for hanging accessories in the built display units and/or outside the display units, i.e. in the public areas. 5.4.5 Paint work will be executed only upon receipt of written approval from the Exhibition Management and with the coordination and approval of the Operations Department of the Trade Fairs Center. 5.4.6 Changes and/or dismantling of the equipment and accessories in the display unit will be executed only by the contracting company responsible for the construction of the display unit. 5.4.7 Dismantling of the display unit and/or equipment will be on the date set for dismantling of the exhibition, i.e. after the termination of the exhibition and when the public is no longer present. 5.4.8 Exhibitors are responsible for the safety and cleaning of all the exhibition areas including the aisles and display units and to avoid moving rubbish through the aisles and display units. 5.4.9 It is forbidden to use areas that exceed boundaries of the display unit allotted to the Exhibitor. 5.4.10 Do not change and/or replace and/or damage in any manner the area of the allotted display unit. Changes and/or additions and/or damage whatsoever to the built display units either of walls or floors including tacking nails, hooks or screws, painting or spreading walls and floors with paint, and covering windows and doors with curtains – are subject to the Company’s prior written approval. 5.4.11 Receipt of a display unit by the Exhibitor will be deemed he has agreed that it suitable for his needs and that it has no fault and/or damage and/or non-compliance and that the Exhibitor has and will have no argument and/or demand and/or claim with regard to non-compliance as mentioned. 5.4.12 The Exhibitor undertakes to return the area of the display unit allotted to him to its original condition. Failing to do so, upon receiving the Company’s initial request, the Company has the right to return it to its original condition itself or through skilled craftsman on its behalf, with the Exhibitor being held accountable and responsible for any expenses. 5.4.13 During the exhibition exhibitors may not build and/or design a display unit in any manner whatsoever that will prevent light and/or air from penetrating and/or obstruct and/or burden the aisles and access routes to the emergency exits and emergency doors of the pavilion and its outdoor surroundings, doors, windows, sanitary equipment, fire hydrants, fire alarm and electrical connections. 5.4.14 The Exhibitor has absolute responsibility to treat all fabrics and props within the display unit with fire proof material. 5.4.15 The Exhibition Management must provide each Exhibitor with a letter stating the maximum weight load allowed in the display unit allotted him. Such certification from the Exhibition Management does not exempt the Exhibitor from having this confirmed by a safety consultant and whereas the maximum weight-load certificates are the sole responsibility of the Exhibitor and at his account. 5.4.16 Laying down special foundations in order to increase the weight load capacity of the display unit and/or excavation works will be executed subject to a prior written confirmation after detailed plans including full technical specifications have been submitted to this effect and in the presence of the Operations Department representative and subject to confirmation by a certified safety consultant on behalf of the Exhibitor and at his account. The Exhibitor undertakes to return it to its original condition upon receipt of an initial request by the Exhibition Management at his account and responsibility as aforementioned. 5.4.17 The Exhibitor will submit detailed design plans which will include heights, weights, use of accessories, etc., to the Exhibition Management for approval and the approval of the Safety Engineer no later than 30 days prior to the exhibition setting-up date. 5.4.18 With regard to open area display units and/or in instances where the goods thus require, the Exhibitor will submit to the Exhibition Management no later than 24 hours prior to the exhibition opening the approval of a Safety Engineer, from the list of approved engineers recommended by the Trade Fairs Center. Presentation of such safety certificated as aforementioned, constitutes a suspending condition for authorizing the Exhibitor’s participation in the exhibition and the Exhibitor will have no argument and/or claim towards the Company thereof. 5.4.19 All the electricity work required in order to receive the electricity services as mentioned in the Chapter on Services will be executed only by a certified electrician holding the appropriate government license, on behalf of the Exhibitor. Following execution of the electrical works mentioned and before supplying the mains by the Trade Fairs Center, a Inspector Engineer will conduct an inspection on behalf of the Trade Fairs Center and confirm the safety of the electrical connections and electrical works executed by the certified electrician on behalf of the Exhibitor, and this as a pre-condition and requirement to authorize providing electrical power. In order to remove any doubt, it is hereby noted that the Exhibitor bears full and sole responsibility with regard to the electrical works and that executing the inspection and/or control by the Trade Fairs Center as aforementioned constitutes no responsibility of the Trade Fairs Center for damages whatsoever to any of the parties and/or on anyone on their behalf and/or any third party, related and/or resulting from the electricity and/or electrical work and/or the electrical connections. 5.4.20 It is hereby noted that in all matters regarding electrical consultants and/or safety consultants that the Exhibitor will be entitled to work only with suppliers recommended by the Company for work in the field of electricity and safety. 5.4.21 Presentation and submission of additional certificates when and if required by the Company or any other competent authorities, with regard to the display unit and the goods displayed therein, will be borne by the Exhibitor alone. 5.4.22 Goods and/or display units that are not compatible with the provisions and guidelines of the Exhibition Management will be removed by the Exhibitor upon receipt of an initial request by the Exhibition Management and at his account. Should the Exhibitor fail to do so, the Exhibition Management is entitled to remove the goods and/or display units itself or through others on its behalf, at the account of the Exhibitor, his responsibility and risk. 5.4.23 All display units whether in the interior areas or outdoor areas including their design, arrangement and cleaning will be ready no later than 12 hour before the opening of the exhibition. No activity connected to the setting-up of and arrangement of the display units will be allowed during the 12 hours prior to the opening of the exhibition. 6. The Exhibited Goods 6.1 Exhibitors must state on the Engagement Form those sectors to which their goods on display belong to. The goods exhibited must comply with the subject and contents of the exhibition and the exhibition sectors as will be defined for each pavilion by the Exhibition Management 6.2 The Company will authorize the goods exhibited in the display units at its sole discretion and is entitled to instruct the Exhibitor at any stage to remove and/or change the goods exhibited. 6.3 The goods on display must be visible to the public during the opening hours of the exhibition. They may not be hidden and/or removed from the display area. 6.4 The goods on display at the exhibition will be exhibited under the name of the manufacturer. It is forbidden to exhibit goods of an exclusive manufacturer and/or distributor that are exhibiting at the exhibition. 6.5 Any sale during the exhibition will not affect the quantity of goods presented at the exhibition. 6.6 Any machine and/or instrument exhibited and or operated as part of the exhibition must be equipped and installed according to the safety regulations required by law and/or the guidelines of the Exhibition Management. 6.7 Flammable items and other goods that can damage health and/or cause a safety or security hazard to the exhibitors and/or public may not be exhibited and/or used. The Exhibition Management will be entitled to forbid the exhibition of such items if, in their opinion, they may cause damage as aforementioned. 6.8 Exhibiting vehicles at the exhibition is subject to the authorization and coordination with the Exhibition Management whereby the batteries will be disconnected and the tank empty of fuel. 6.9 The Exhibitor will act at his account and responsibility upon receipt of an initial request by the Exhibition Management to immediately remove any goods that are forbidden to bring into the area and/or constitute a disturbance or nuisance and/or constitute a breach of what is stated in the Agreement. Should the Exhibitor not comply, the Company is entitled to remove the goods itself and/or others on its behalf, and debit the Exhibitor against the charges and expenses borne as result of the aforementioned removal. 6.10 Demonstration of machines and instruments will be done in accordance with the conditions set by the Exhibition Management and subject to taking all means of precaution and safety lawfully required in order to guarantee the public’s wellbeing, safety at work and the guidelines of the competent authorities. 6.11 The Exhibitor will be solely responsible for any damage whatsoever caused by the operation of the machines, instruments and goods exhibited including for demonstration purposes, during the exhibition and the setting-up and dismantling days. The Exhibitor will compensate and indemnify the Exhibition Management for any damage caused to the Exhibition Management and/or anyone on its behalf and/or the exhibitors and/or visitors including court expenses and attorney fees immediately upon receipt of an initial request by the Exhibition Management. 6.12 Screening of films will be subject to prior written approval from the Exhibition Management. 7. Safety 7.1 The Exhibitor undertakes that his actions and those of anyone acting on his behalf will be executed in accordance with the lawful requirements, regulations and standards including issues relating to electricity, gas, buildings and machines. It is noted herein that the various systems and/or machines will be assembled and handled only by recognized professionals holding valid certificates from the relevant authorities. 7.2 Without derogating from the aforementioned and without placing any liability on the Company, the Exhibitor undertakes that he and all the workers on his behalf will act only in accordance with the provisions and guidelines of the Exhibition Management and/or anyone authorized by them. 7.3 Without derogating from the responsibility of the Exhibitor and without placing any responsibility whatsoever on the Company, the Exhibitor undertakes to execute the following activities only after receiving the Company’s written confirmation prior to the date of setting-up: 7.3.1 All activities involving fire including welding/soldering, demonstrations involving fire or operation of machines. 7.3.2 Activation of a gas installation. 7.3.3 Bring in equipment that emits radiation. 7.3.4 Construct or install a non-standard exhibition booth. Requests for approvals will be consolidated by the Exhibition Manager and handled by the person appointed as responsible/Safety Officer of the Company vis-a-vis the appropriate entities. 7.4 During setting-up and dismantling days it is absolutely forbidden to allow children to enter the grounds and the Exhibitor display areas. 7.5 During the entire duration of the exhibition, including setting-up and dismantling days, it is absolutely forbidden to allow the entrance of animals onto the grounds and the Exhibitor display areas. 7.6 Packages of any sort will be removed from the exhibition area and will be the responsibility of the Exhibitor. 7.7 Exhibitors will hold in their display units during the entire duration of the exhibition a (B/C/F) 3 kgs fire extinguisher. 8. Advertisements and means of advertizing 8.1 Without derogating from the said in paragraph 15 at the back of the Engagement Form, Exhibitors are entitled to exhibit and/or advertize only their business and goods that comply with the subject and contents of the exhibition. 8.2 Exhibitors do not have the right to exhibit and/or display in areas that are external to the display unit allotted to them. 8.3 Use of loudspeakers is absolutely forbidden including for the purpose of attracting visitors. The Exhibitors will make sure they maintain the quiet as best possible in order not to disturb the proper operation of the exhibit and not to disturb other exhibitors and to abide by the Company’s provisions and guidelines. 8.4 All means of advertizing will be handled in a manner that will not damage the rights of the other exhibitors. Exhibitors will remove any advertizing that is damaging immediately upon receipt of an initial request by the Company. 9. Catalog 9.1 An official catalog of the exhibition will be issued in accordance with a decision of the Exhibition Management at its sole and absolute discretion. Should it be decided to issue an official catalog as mentioned, each Exhibitor shall advice the Company if he wishes to be included in the list of exhibitors published in the catalog, in accordance with the Company’s guidelines. It is hereby noted that the Company is entitled to charge for the inclusion in the list of exhibitors published in the catalog, according to the Company’s sole discretion. It is the Exhibitor’s responsibility to forward details to be included in the catalog up to the date set by the Exhibition Management. In the case where the Exhibitor’s details were not forwarded by the aforementioned set date, and he did not give notice that he is not interested in appearing in the catalog, the Company is entitled to publish his details as published in the previous event catalog and the Exhibitor will not make any argument against the omission or publication of incorrect details. 9.2 The catalog will be printed in Hebrew and/or English, according to the Company‘s sole and absolute discretion. 9.3 The contents of the catalog will be determined in accordance with the Company’s sole and absolute discretion, and it is entitled to change it and/or edit it as it deems fit. The Company is not responsible for any omission and/or mistake including printing or typographic error in the details of the Exhibitor and/or the exhibition. The Exhibitor waivers any argument and/or claim towards the Company on this matter. 9.4 Every Exhibitor will receive a copy of the catalog, free of charge. 9.5 It is hereby noted, that any additional advertizing in the catalog, in addition to stating the Exhibitor’s name as aforementioned, will be done by coordination and with the approval of the Company and at an additional cost payable directly to the publisher. 10. Areas that have not been used The Company is entitled to make use as it deems fit of any display areas that are not fully exploited up to 48 hours before the opening of the exhibition and/or during its course, without the Exhibitor having any argument and/or claim whatsoever towards the Company including reimbursement of the payment in part or in full. Not using space as mentioned does not relieve the Exhibitor from his undertakings, in full or in part, towards the Company. 11. Clearing the area 11.1 The Exhibitor undertakes to collaborate with the Company to dismantle the exhibition quickly and efficiently. 11.2 Entrance of exhibitors for dismantling will be only through gates set for this purpose by the Company. The Exhibitors undertake to abide by the instructions of the Company and ushers. 11.3 For safety reasons the electrical current will be disconnected at the end of the exhibition on the date set by the Company. The electricity supply after that date will be supplied according to the Exhibitor’s request directly from the Operations Department and subject to prior approval by the Company. 11.4 Without derogating from the mentioned in paragraph 24 on the back of the Engagement Form, the Company is not liable for any loss and/or damage caused to the Exhibitor’s equipment and/or goods during the course of the exhibition and/or during the setting-up and dismantling days. The Exhibitor must provide for the contents of the exhibit and/or the equipment to be guarded during the entire duration of the exhibition, including the setting-up and dismantling days. 11.5 Should the Exhibitor fail to clear the display space as mentioned in paragraph 21 on the back of the Engagement Form, the Company is entitled without any prior notice, to dismantle and clear any display unit, installation, and goods left on the exhibition grounds at the account of the Exhibitor, his responsibility and risk, to a destination and in a manner the Company deems fit. Without derogating from the aforementioned, the Company will debit the Exhibitor for payment of all the expenses involved in the clearing of the display area and/or their contents from the area as well as for the rental of the space not cleared by the Exhibitor and this, subject to the space rental pricelist of the Trade Fairs Center. 11.6 Without derogating from the aforementioned, the Company is entitled to demand of the Exhibitor without need of proof of damages whatsoever, an agreed compensation of NIS 10,000 (hereinafter: Agreed Compensation) for each day of delay in clearing the area. It is noted that this will not provide the Exhibitor rights whatsoever on the area and/or diminish from the Exhibitor’s duty to clear the said area and/or diminish from the Company’s rights in accordance with this agreement and/or in accordance with the law. 11.7 The Company will be entitled to issue an encumbrance and/or lien on the Exhibitor’s goods in any event of breach of his undertakings in accordance with this agreement and/or cause of damages by the Exhibitor and/or by anyone on his behalf to the Company and/or the area. 12. Security and Surveillance 12.1 It is hereby noted that during the entire duration of the exhibition, including the setting-up and dismantling days, the Company has no direct responsibility regarding any injury and/or theft and/or damage and/or loss and/or expense to the Exhibitors their property, goods, and/or the display units and is hereby explicitly released from any liability with regard to the aforementioned. 12.2 The Exhibitor is entitled to engage on his behalf and at his account, after the closing hours of the exhibition, guards for the display unit allotted him. Engagement of a guard during the night hours will be approved by the Company and in coordination with the Company’s Security Officer. Other than that, no exhibitor and/or anyone on his behalf will remain on the exhibition grounds during the night and/or after the closing hours of the exhibition. 12.3 The Company’s ushers at the exhibition will be responsible only for maintaining order at the exhibition and are subject to the provisions of the Company alone. The exhibitors are not entitled to impose any duty whatsoever on the exhibition ushers. 13. Cleaning the exhibition areas 13.1 The Exhibitor is responsible for maintaining the entire location clean and the exhibition grounds including the aisles and outdoor areas. The Exhibitor undertakes to provide routine cleaning of the display unit area allotted to him. Without derogating from the aforementioned, the Company will provide cleaning of the aisles and public areas. 13.2 Should the Exhibitor not provide for cleaning his display unit, the Company is entitled to do so in his lieu, at his account and responsibility whereby the Exhibitor will have no argument and/or claim in this regard. 13.3 During the days of setting-up and after the termination of the daily cleaning of the aisles and public areas, the Exhibitors will maintain the cleanliness and waste collection all in accordance with the guidelines of the Exhibition Management. 14. Transportation 14.1 Transportation to the exhibition and from it including loading, unloading and transportation within the exhibition grounds and for the exhibition are the responsibility of the Exhibitor and at his account. The unloading, loading and transportation into the exhibition grounds and from them, will be by means of fork lifts only while maintaining the safety regulations. 14.2 Payment of all applicable customs, taxes and levies will be borne by the exhibitors and their responsibility. 15. Parking and traffic arrangements 15.1 Exhibitors will park according to the number of parking passes they will receive as aforementioned in paragraph 4.5 and in accordance with the Company guidelines. 15.2 It is absolutely forbidden to park vehicles on lawns and/or in a manner that obstructs the proper management of the location. 15.3 Entrance to the pavilions will be through the back gates on Issac Ramba St. (Gates 1, 3, 5 and/or Gate 9 on Rokch Blv.) and in accordance with the Company guidelines. 15.4 Entrance of vehicles to the pavilions for setting-up will be allowed only from the back entrances of the pavilions and in coordination with the Company. During the setting-up days, private cars must be moved to the parking area after the equipment has been off-loaded. Parking private vehicles on the exhibition area will not be permitted. 15.5 Bringing merchandise and supplies on the exhibition days will be done before the visiting hours and entrance of the public, with prior approval and coordination with the Operations Department and in accordance with the Exhibition Management’s guidelines. 15.6 Movement of vehicles on the exhibition grounds during the exhibition is forbidden, unless with prior written approval from the Exhibition Management. 15.7 The parking stickers (disposable) received are valid for use by the exhibitors for the entire duration of the exhibition and setting-up and dismantling days. 15.8 Each parking sticker (by itself) is personal and intended for use by one vehicle only for a single entrance. The parking sticker shall be pasted on a parking voucher, which is received on entrance of each vehicle to the site. It is noted that each parking sticker is can be used by one vehicle only. 15.9 It is noted that the exhibitor’s tag constitutes an official approval from the Company for the entrance of exhibitors to the area, however it does not constitute authorization to enter the exhibition grounds with a vehicle. 15.10 In any case of loss of a pass or if it is swallowed by the machine and/or attempt to transfer it to another vehicle, whereby the first vehicle is on location, the Exhibitor will be debited for the cost of a day’s parking as customary with the Company, for each remaining day of the pass’s validity. 16. Liability 16.1 Without derogating from the mentioned in paragraph 23 on the back of the Engagement Form, the exhibitors will be liable for any damage related to their participation at the exhibition and will be liable for the integrity and smooth running of the display units, their contents, and the goods exhibited therein, including the equipment made available by the Company. 16.2 It is hereby noted that the Company and/or its employees and/or anyone on its behalf, have no liability in any manner whatsoever, for any damage and/or injury and/or theft and/or loss and/or expense of any kind and for any reason, caused to persons and/or equipment and/or goods when on location. 16.3 Additionally it is noted that the Company is not liable for power and/or water and/or communication cuts caused as a result of failures that are not in its control. 16.4 Without derogating from the mentioned in paragraph 3 of the Engagement Form, the Company will be entitled to cancel at any time the agreement with the Exhibitor by giving the Exhibitor, at any time, by giving the Exhibitor advance notice due to fire, war, strike, intervention of the authorities and/or their provisions, force majeure and/or any event or other circumstances whatsoever, following which according to its discretion, decides it is preferable not to hold the exhibition at all. The Exhibitor waivers any argument and/or demand and/or claim for damages or compensation whatsoever towards the Company in this matter. 17. Insurance 17.1 Without derogating from the mentioned in article 24 at the back of the Engagement Form, the Exhibitor undertakes to take out and maintain an insurance policy, made out in his name, the Company’s name and the sub-contractors on his behalf as detailed hereunder, for a period starting on the day of commencement of setting-up work and up to the termination of work, including the dismantling days. It is hereby noted that any damage caused to a person and/or property and/or exhibitor and/or goods exhibited and/or with regard to the Exhibitor’s display unit and/or use thereof, will be the sole responsibility of the Exhibitor. Failure to take out insurance as required will not relieve the Exhibitor from his said liability as mentioned in this agreement. 17.1.1 Chapter 1 – All risks coverage, covering the full value of all the work executed as well as loss or damage caused to any material, equipment, tools whatsoever and to any other property used for executing the work. The coverage in accordance with this chapter will include extensions as detailed hereunder: - Direct damage from inadequate planning, inadequate materials and inadequate work - Earthquake and damage caused by forces of nature - Theft, breaking-in and malicious damage Adjacent property and property on which work is executed insured for an amount no less than U$ 100,000. (One hundred thousand US Dollars). 17.1.2 Chapter 2 – Third part coverage, according to law, for liability caused by execution of the work, at a liability limit of no less than U$250,000 (Two Hundred and Fifty Thousand US$), per insurance event and for the insurance period, whereby the insurance does not include any restrictions regarding liability derived from fire, explosion, panic, lifting gear, loading and unloading, damaged sanitary installations, poisoning, anything harmful in food or beverage, vibrations and weakening structures, strike and lockout and also claim of recourse from the National Insurance Institute of Israel. This chapter will include cross liability according to which the insurance will be deemed drawn for each insured individual. 17.1.3 Chapter 3 – Employees liability coverage, for liability according to the Tort Ordinance (new version) and/or Law for Defective Products 1980 towards all persons engaged in executing the work with a liability limit of U$5,000,000 per employee, per event and in total for the entire insurance period. This chapter will not include any restriction for work executed in heights or depth, use of cranes, and or lifting gear, working days and/or hours, contractors, subcontractors, and their employees and employment of youth or any other restriction with regard to the nature and/or type and/or conditions of work. 17.2 Similarly, the Exhibitor undertakes that prior to the date of commencement of the agreement and during the entire validity of the Agreement, and for as long as he is present on the Company’s premises to take out and maintain on his name and the name of the Company the insurances detailed hereunder: 17.2.1 Insurance of the Exhibitor’s property, including any equipment and/or stock and/or other property used and owned by the Exhibitor for its full value based on its “re-instated value” against loss or damage due to risks common in extended fire insurance including fire, smoke, lightening, explosion, earthquake, storm and tempest, flood, damages from liquid and cracked pipes, injury by vehicle, injury by aircraft, strikes, disturbances /riots, malicious damage and break-in. The insurance includes an explicit condition according to which the insurer waivers any subrogation right towards the Company and those acting on its behalf, provided that the aforementioned regarding the waiver of subrogation rights will not apply to a person who caused malicious injury. 17.2.2 Third party liability insurance, according to the law, within a liability limit of NIS 4,000,000 (Four Million NIS) per event and in total, for an annual insurance period for events resulting directly and/or indirectly from the activities of the Exhibitor and/or anyone on his behalf. The insurance according to the policy does not include any restriction regarding liability from fire, explosion, panic, lifting gear, loading and unloading, damaged sanitary installations, poisoning, anything harmful in food or beverage, liability for and towards contractors, subcontractors and their employees, strike and lockout and also claim of recourse from the National Insurance Institute of Israel. The coverage according to this chapter is extended to include liability for physical injuries resulting from the use of a motor powered vehicle that does not require insurance according to the R.A.V.C. Law. The insurance has been extended to indemnify the Company for its liability for the actions and/or failures of the Exhibitor and persons on his behalf, and this subject to the “cross liability” article according to which the insurance will be deemed drawn separately for each insured individual. 17.2.3 Employers liability insurance, for covering the Exhibitor’s liability according to the Tort Ordinance (new version) and/or Law for Defective Products 1980 towards all persons in his employment with a liability limit of U$20,000,000 (Twenty Million NIS) per employee, per event and in total for an annual insurance period. This chapter will not include any restriction for work executed in heights or depth, use of cranes, and or lifting gear, working days and/or hours, contractors, subcontractors, and their employees, baits and toxins and also with regard to the employment of youth. This insurance has been extended to indemnify the Company in the event of a claim that has employer liability towards any of the Exhibitor’s employees. 17.2.4 Constructive damage insurance, due to the insured risks in accordance with paragraph 17.2.1 above for the duration of an indemnity period that is no less than 12 months. The said insurance includes an explicit condition according to which the insurer waivers subrogation towards the Company and on its behalf providing that the aforementioned regarding the waiver of subrogation will not apply to a person who caused malicious injury. The insurance policies detailed in paragraphs 17.1 and 17.2 above will have coverage conditions that are no less than the coverage given according to the policy version known as BIT 2011, or later BIT version replacing the BIT 2011 version. These policies will include an explicit condition according to which the aforementioned insurances precedes any other insurance drawn by the Company and that the Exhibitor waivers any argument and/or demand/claim regarding joined policies. 17.3 The Exhibitor undertakes to fulfill the conditions of the insurance policies drawn by him as mentioned in this paragraph and its sub-paragraphs, duly pay the insurance fees in full; ensure that they are valid for the entire term of the agreement. 17.4 To remove any doubt, it is hereby agreed that setting liability limits as detailed in this paragraph and its sub-paragraphs constitutes a minimum requirement imposed on the Exhibitor and does not relieve him of his full liability according to this Agreement. The Exhibitor must examine his exposure to liability and determine the limits of liability accordingly. The Exhibitor declares that he will have no argument and/or claim against the Company with regard to the said limit of liability. 17.5 The Exhibitor hereby relieves the Company and/or its employees and/or its executives and anyone acting on its behalf from liability for any loss or damage caused for whatever reason to the Exhibitor’s property which he will bring and/or will be brought on his behalf to the premises of the Company, however, the release from liability as mentioned will not apply to a person who caused malicious injury. 17.6 It is agreed that the Exhibitor is entitled not to draw an extended fire insurance and for complete or partial loss of income as detailed above providing that the Exhibitor declares hereby that he will have no argument and/or demand and/or claim against the Company and persons on its behalf for damage for which he has the right to be indemnified (or had the right to be indemnified were it not for the deductible stated in the policies and/or were it not a missing insurance condition) according to the aforementioned insurances, and he hereby holds harmless those specified above from any liability to damage for which he has the right to be indemnified as mentioned, however, the relief from liability as mentioned will not apply to a person who caused malicious injury. 17.7 The Exhibitor undertakes to compensate and indemnify the Trade Fairs Center immediately upon receipt of their initial demand, for any damage and/or expense caused to the Trade Fairs Center and/or any third party with regard to the aforementioned, by the Exhibitor and/or by anyone on his behalf and in relation to any argument and/or demand and/or claim that these are their grounds. The Exhibitor waivers any argument and/or demand and/or claim with regard to the aforementioned towards the Trade Fairs Center. 18. Catering and service providers 18.1 The Exhibitor declares that he knows that the company has engaged in agreements with various concessionaires and service providers and he undertakes that he and anyone on his behalf (including sub-letting exhibitors) will use only the services of these concessionaires. The Exhibitor declares that he nor anyone on his behalf (including sub-letting exhibitioners) have no and will have no argument and/or claim with regard to the aforementioned. 18.2 It is noted that the Exhibitor has the service the Company’s food and beverages concessionaires and the Exhibitor undertakes to use the services of these concessionaires only. The Exhibitor and/or anyone on his behalf (including sub-letting exhibitors) may not sell and/or serve and/or distribute and/or supply food and/or beverages on the exhibition grounds or on location unless through the aforementioned concessionaires. 18.3 The Exhibitor undertakes that the communication services including telephone, internet (hereinafter: Communication Services) will be supplied to him and/or anyone on his behalf only by the Company’s authorized concessionaire. 18.4 The Exhibitor undertakes that should he require lighting, sound and screening service he will work vis-à-vis the Company’s concessionaires for these matters – Gil Teichman at the Maxidome Building and/or Doron Screening in pavilion 10 – halls A1 to A5. 18.5 The Exhibitor undertakes that all the electrical work will be executed under the supervision and approval of an Electrical Engineer Inspector licensed according to the Electricity Law and its regulations chosen by the organizer from a list of the Company’s recommended suppliers (hereinafter: Electrical Engineer Inspector) in accordance with the provisions of this agreement. Additionally, the Exhibitor undertakes that all setting-up work will be supervised by a lawfully licensed Safety Engineer who will be chosen by the organizer from the Company’s list of recommended suppliers (hereinafter: Licensed Safety Engineer). 18.6 It is noted that in case of a breach of the provisions of this paragraph by the Exhibitor and/or anyone on his behalf the Company is entitled to a payment of NIS 2,500 for each day of the ongoing breach without derogating from any relief and remedy lawfully provided to the Company. 19. Lack of employer-employee relationship, indemnity Without derogating for the mentioned in paragraph 26 on the back of the Engagement Form it is noted that should a competent legal instance decide in the future, that employer-employee relationships exist between the Company and the Exhibitor and/or his employees, and the Exhibitor and/or his employees are entitled to any payments in return for rights deriving from the employer-employee relationship, the Exhibitor undertakes to indemnify the Company upon its initial request for any expense, loss, damage or expense suffered as a result, including court expenses and attorney fees. The Trade Fairs Center is entitled to write-off the sums due to it according to this paragraph from any other amount due to the Exhibitor. 20. Essential paragraphs It is hereby agreed that paragraphs 2, 3, 4, 5, 6, 9, 10, 11, 15, 16, 17, 18, 19, 20, 21, 23 and 25 on the back of the Engagement Form and also paragraphs 8, 3, 11, 16 17 and 18 above are the principal and confidential paragraphs of the Agreement and a breach thereof will constitute a fundamental breach of the Agreement. 21. Non-performance of the contract 21.1 Breach of the Agreement by an Exhibitor, including everything related to non-payment of the amount payable, will provide the Company the right to annul the agreement immediately and without prior notice and take all the steps available to maintain the exhibition properly including, forbidding the entrance of the Exhibitor and/or anyone on his behalf to the location. The said herein does not relieve the Exhibitor from his liability and undertakings towards the Company for any damage and/or loss resulting thereof. 21.2 Employees of the Exhibitor and/or anyone on his behalf including sub-contractors are bound to fulfill the provisions of this Agreement and act in accordance with the Company’s guidelines. The Exhibitor undertakes to advise his employees and/or anyone on his behalf regarding their duty to fulfill all the provision of the agreement. 22. Wherever this Agreement refers to a matter with the approval of the Company, it means a written prior approval. The approval will be subject to the Company’s sole and absolute discretion without the need to provide reasoning. Not providing an approval whatsoever does not give the Exhibitor cause for claim against the Company including removal of his participation in the exhibition and/or impose any liability on the Company regardless of the aforementioned. The Company refused to approve the Engagement Form the Exhibitor will be reimbursed within two months all the amounts paid to the Company with the form attached. 23. Conflicts and legal authority 23.1 It is agreed that this Agreement is subject to the laws of the State of Israel and that the competent courts of the Tel-Aviv district will have the sole and exclusive jurisdiction with regard to all matters of this Agreement, namely, its performance and everything derived therein. 23.2 Any amendment, change or addition to this agreement will be valid only if executed in writing and with the consent of both parties. 23.3 Should one of the parties to this agreement not enforce one of its rights it will not be deemed a waiver of that right or a waiver of other rights unless it was executed clearly and in writing. A waiver executed clearly and in writing on a certain matter will not be interpreted as applicable to another matter unless it was explicitly mentioned. 23.4 Any notice according to this agreement will be in writing and delivered to the consignee personally, or sent to him by registered mail according to the addresses specified in the Engagement Form and then will be deemed as if it has reached its destination within 72 hours from the time of delivery or transmitted by facsimile with a confirmation of receipt or by email whereby it will be deemed received at the end of the day it was transmitted as mentioned. Chapter on Services Hereunder are detailed the services that can be ordered through the Company according to the pricelists published on the internet site at the address http://pay.fairs.co.il (hereinafter: the Pricelists). It is hereby noted that the pricelists are subject to change. General 1. Ordering of services including electricity, communications, water, compressed air, parking passes, exhibitor tags, signs for built booth will be done by the Exhibitor via an on-line internet system only accessible via the aforementioned address, under the name of the relevant exhibition. Enter the contract number that appears on the left side of the Agreement and the password that appears below the contract number. 2. The on-line Services Order Form must be filled-out no later than 14 days prior to the opening date of the exhibition, in order to allow providing the service properly and/or by another date in accordance with the decision of the Exhibition Management. Filling-out the online Services Order Form will not be possible after that date. 3. Ordering the services through the internet requires entering details of the credit card to secure payment. The exhibitor can choose to pay for the service either by credit card or check only, against an invoice issued for payment. Failure to pay the invoice up to 7 days prior to the opening of the exhibition will entail debiting the payment from the credit card provided for security. Service for which there are additional charges will be provided only after their payment has been settled. 4. In case of any operational problem contact the Operations Department Tel: +972-3-6404245 Sunday to Thursday 09:00-17:00 and/or apply by email to the address: mady@fairs.co.il 5. Visitors will be permitted to enter only through the pedestrian gates (Gate 1 and/or Rokach Gate) and/or as decided by the Exhibition Management. 6. The exhibitors are requested to be aware of suspicious persons or objects, and in the case of fire notify the Security Officer and/or representative of the Operations Department and/or the control room immediately at the telephone numbers noted above. 7. It is noted hereby that the conditions contained in the Chapter on Services are additional to the Engagement Form and the Chapter on Guidelines, and constitute an integral part of the Agreement between the Exhibitor and the Company. 8. VAT will be lawfully added to any amount payable by the Exhibitor. 9. Payment that will not be made on time will bear the highest interest rate on late payment according to Bank Hapoalim’s highest interest rate, for Current Loan Accounts as published at the time, and this for a period from the date fixed for payment of the entire amount mentioned until it is paid in full The services Supply and installation of electricity in the display units and the outdoor areas 10. The Exhibitor is entitled to receive electrical power according to the following index: For internal display units: - For a display unit of up to 10 sq.m. - 2 KW electricity will be supplied - For each additional 10 sq.m. additional 1 KW of electricity with no extra cost. For outdoor display units: - For a display of up to 25 sq.m. - 1 KW electricity will be supplied - For each additional 25 sq.m. additional 1 KW of electricity with no extra cost. 11. The Exhibitor is entitled to receive electrical connectivity (mono-phase socket or tri-phase socket without splitter and installation of outlets) according to the final capacity of kilowatt electricity ordered by him (including his entitlement detailed in paragraph 11 above) according to the following index: - Up to 8 kilowatt – a mono-phase connection only will be supplied. - Above 8 kilowatt – a tri-phase connection will be supplied. 12. All the electrical work will be executed by a Certified Electrician with a suitable government license only, on behalf of the Exhibitor. After execution of the electrical work as mentioned, and prior to the supply of the mains by the TLV Convention Center, the work will be inspected by an Inspector Engineer on behalf of the TLV Convention Center, who will certify the safety of the electrical connections and electrical work that was executed by a Certified Electrician on behalf of the Exhibitor, and this as a condition and for receipt of approval to supply the mains power. 13. In order to remove any doubt it is noted that the Exhibitor bears full and exclusive responsibility for the electrical work and that execution of the inspections and/or controls by the Trade Fairs Center as aforementioned do not constitute imposing a liability on the Trade Fairs Center for any damages to any party or anyone on their behalf and/or to any third party related and/or resulting from the electricity and/or electrical work and/or electrical connections. 14. Supply of uninterrupted electrical power for 24 hours and/or in excess to the entitlement as mentioned, will be provided following receipt of the Company’s approval and subject to additional payment on behalf of the Exhibitor in accordance with the electricity pricelist. Water services and drainage, and compressed air 15. Services for connecting to water points and drainage and condensed air will be paid for separately and according to the pricelist. 16. An application for water and drainage and condensed air services will be submitted by email as detailed in the introduction to the Chapter on Services with an attached diagram indicating the location of the requested connections. The location of the connection is subject to approval by the Company. Communications Services 17. The communication services are subject to the official price list of TLV Convention Center’s officially appointed supplier (hereinafter; the Communications Services Supplier). 18. The Exhibitor is aware the communication services on location are provided by the Company in collaboration with B-Zone Wireless Services. 19. Acquisition of a telephone extension will be debited according to the pricelist in addition to the cost per meter count. 20. Loss and/or damage to a telephone apparatus will be fined by the Company at its discretion. 21. Installation of communication requirements will be executed on condition that the order was duly submitted up to one day before the opening of the exhibition. The Exhibitor is responsible for checking the communications lines up to 2 p.m. on the day prior to the opening of the exhibition; after which he will be able to check the lines only on the following day. 22. To the extent that special cables will be required for communications, including in the outdoor areas, such service entails separate payment according to the cost determined by the Operations Department. 23. The Company and Exhibitors have at their service a B-zone telephone service center for any failure or question that may arise concerning the supply of wireless internet services. The service center operates 24/7 and can be accessed by dialing: 1-700-702-014 or *3214. Booth signs 24. Signs will be provided for the built display units only. 25. The contents (wording) on the sign must be filled-out through the on-line Services Order Form. An Exhibitor that does not do so, will receive the signs according to the name as it appears in the Engagement Form. TV by satellite connection 26. Connecting to satellite TV is subject to the pricelist. Exhibitor tags, guest invitations, parking stickers 27. An application for exhibitor tags, guest invitation (free of charge) and parking passes must be filled-out through the on-line Services Order Form. 28. Exhibitor tags and guest invitations will be distributed according to a number determined by the Company provided such services are offered as part of the exhibition services Parking 29. The Exhibitor’s eligibility for parking passes shall be according to a number determined by the Company. Other than that, parking passes can be purchased according to the pricelist attached. It is noted that the parking pass is personal and non-transferable. Purchase of additional parking passes will be done on-line through the internet site up to the closing of the internet system. After the closing of the internet system, the purchase of additional parking passes will be executed directly from the parking coordinator at the Finance Department of the TLV Convention Center at Tel: 03-6404460. For clarifications and more information please call or email your contact person at: Kenes Exhibitions: Ms. Rivka Chai Tel: +972-74-7457488 Cell: +972-54-6787835 Email: rchai@kenes-exhibitions.com TLV Convention center: Ms. Tamara Bernstein Tel: +972-3-6404641 Cell: +972-50-8890609, Email: tamara@fairs.co.il The TLV Convention Center and the Exhibition Management thank the Exhibitors for their cooperation and wish them Good Luck. LIST OF AUTHORIZED SUPPLIERS COMPANY Contact Person Mobile Telephone Fax Email Address Engineering & safety Sector B Safe Sharon Hazan 052-3555524 03-6437863 057-7944432 sharon@3devent.co.il sima@b-safe.org Trade Fairs Center Kfir Malka Kfir Malka 052-8805587 03-7782001 03-5474968 kfirm24@netvision.net.il Braishit 2 Ramat Hasharon Lavetach Safety Engineering Ltd. Jonathan Cohen/ Sami Sabin 052-6866688 077-7990030 077-7990040 samisabin@lvth.co.il Sacharov 11 3rd floor, Rishon Le’Zion Rashgad Rami Shemesh 052-8493040 03-7647000 03-7647001 rami@rsgd.co.il Hamasger 55 Tel-Aviv A.V.Y. Safety & Security Engineering Ltd. Avi Bachar 052-2497719 09-7458346 09-7452892 avy@012.net.il Hazaz 4 Hod Hasharon 65214 Israbit-Engineering Ltd. Israel Katzenellenbogen 054-7345555 03-9022363 09-7426832 izzy@start-here.co.il Hachashmonaim St. Tel-Aviv 65273 Electrical Engineering Sector Issac Kleinplaltz Yigal Issac- 252-0241562 Yigal 252-6272702 03-5274305 03-6827979 igal@eng-klainplatz.co.il Sheirit Israel 07 Tel-Aviv 46145 D.S. Engineering David Shahino 052-3357586 04-8262977 04-8263635 dshandasa@gmail.com Yakinton 61 Haifa R.B. Electrical Engineering Rami Ben-Ishai 052-8482683 08-6713549 08-6716540 bi_r@walla.com POB 4206 Ashkelon 76142