WQA Aquatech USA 2009 Exhibitor Prospectus (PDF 1.10 MB)

WQAAQUATECHUSAThe Water Opportunity Show™Events in Amsterdam, China, & USAOrganized byEXHIBITOR PROSPECTUSwww.wqa-aquatech.comwww.wqa-aquatech.comWQA Aquatech USA4151 Naperville RoadLisle, Illinois 60532-3696 USADear Industry Colleague:The global economy is expected to turn around in 2009. Are you ready? In March 2009, WQA Aquatech USA will be centrally located in Chicago (Rosemont), Illinois – a convenient direct flight from all US and international markets. Our best show attendance occurs when we are centrally located near Chicago.Diversification is the key to your future success, and that’s what our show brings to you and your customers. New at this show will be: • Enhanced Industrial Focus: – Return of the popular “Industrial Speed Dating” Event – New Industrial Pavilion designation on the trade show floor – New “Industrial Park” for educational training and sponsored company events • Residential/Commercial Dealer Training • Business Education to help you increase sales in this complex economy • A second post-show networking reception • New opportunities for you to market outside your booth, extend your brand, and reach new audiencesAttendees are the core “products” we offer, and our strategy is designed to bring in the kind of attendees you want to see. This is truly North America’s diversified water opportunity show. In the pages that follow, you will find all the information you need to make the most of your participation in WQA Aquatech USA. If you have questions, or special needs, please contact the Water Quality Association or the Amsterdam RAI. To those of you who are repeat exhibitors and sponsors, thank you for your continued contribution to the quality and profile of our event. To those of you who are joining us for the first time, we look forward to meeting you. Sincerely,Peter J. Censky Theo LingmontWQA Executive Director Director RAI Exhibitions InternationalWQA Aquatech USA...bringing each of thecomponents of the watertreatment industry – forresidential, commercial,& industrial – togetherunder one roof. • Analysis & Testing Labs• BioTech• Boiler Treatment• Bottled Water• Chemical Feed• Commercial• Components• Computer Software• Consulting Firms• Cooling Tower Treatment• Deionization• Contaminant Removal• Desalination• Dialysis• Distillation• Filtration• Household Drinking Water• Household Softening• HVAC Water Systems• Industrial• Instrumentation• Membrane• Nanofiltration• Ozone • Power Generation• Process Water• Product Demonstrations• Pumps• Resins• Reverse Osmosis• Services• Routing Software• Salt• Small Systems• Suppliers• Tanks• Truck Sales/Leasing• Ultraviolet• Valves• And much moreWQA Aquatech USA 2009…and they want what You have to offerATTENDEE PROFILEThey are resellers, distributors, end users, and business partners from the supplychain looking for products and services for water treatment applications including: Meet face to face with existing customers and new prospects90%Ninety percent of attendees are involved withthe final approval or recommendation ofproducts or services for their company.Final Decision Maker . . . . . . . 41.8%Joint Decision Maker . . . . . . . 31.0%Recommendation . . . . . . . . . . 17.5%]– 2008 AttendeesFree Listings in the• Online Exhibitor Directory. Includescompany contact information andhyperlink to your company’s Web site.• Convention Program and Buyer’s Guide• Amsterdam RAI’s Aquatech portalInteractive floor plan highlightingyour location on the trade show floorFree VIP exhibit hall passes todistribute to customers and prospects.Each exhibiting company receives apacket of printed and an e-VIP passcode. OR, personalize your own VIPpriority code. Special marketing & brandbuilding opportunities includingsponsorship, advertising, trade showfloor education, and networking eventsRegistration list with 5000 qualifiedcontactsDedicated exhibition hours withminimal conference schedule overlapFocused segments on the exhibition floor• New for 2009 Industrial Capabilities Area• International Pavilion• Industrial Education Area• WQA Business and TechnicalEducation Area• Hands-On Training ClassroomMarketing Support• Exhibitor-only educational session• Marketing Kit including strategies,helpful tips, and important deadlines• Show organizer email campaign withlinks to insightful videosNetworking Events“Taste of Rosemont” Exhibitor-onlyAppreciation ReceptionTuesday, March 17, 5:00 pm – 6:30 pmWelcom Reception/ Industry CelebrationSponsorship OpportunityWednesday, March 18, 5:00 pm – 6:30 pmIndustrial Speed Dating (Back by popular demand)Preregistration requiredThursday, March 19, 3:00 pm – 5:00 pmNetworking EventSponsorship OpportunityThursday, March 19, 5:00 pm – 6:30 pmNeed assistance organizing yourown exhibitor-hosted event?Contact us at 630 505 0160.EXHIBITOR BENEFITSWQA Aquatech USA will maximize your company’s participation with:Maximizes Your ExposureWQA Aquatech USANearly 100%of attendees werecompletely satisfiedwith the exhibits, exhibit personnel, and educational programming.Ninety percent of attendeeswent to meet with vendors& suppliers.Very important . . 64.8%Important . . . . . . 25.8%Ninety-six percent of attendees went to see newproducts and services.Very important . . 76.6%Important . . . . . . 19.7%Eighty-five percent ofattendees thought attendingWQA Aquatech USA wasimportant.Very important . . 52.5%Important . . . . . . 32.5%Eighty-three percent ofattendees went to maintainexisting relationships.Very important . . 47.2%Important . . . . . . 35.7%Doesany that eYes . Mayb91%96%85%83%Open to allRegisteredOpen to allRegisteredReach your target audience; Meet with qualified prospects2008 ATTENDEE SURVEY RESULTSEducation OpportunitiesTrade Show Floor “Meet the Expert” Educational SessionsDrive traffic to your booth andshowcase your company’s expertiseby participating in trade showfloor education. These popular 30-minute mini-sessions offer attendees the opportunity for up-close interaction and instruction.WQA Aquatech USA will publishyour session title, time(s), andbooth number. (NOTE: must be anexhibitor of WQA Aquatech USA 2009with a minimum 10’ x 20’ exhibit spaceby 12/31/08. Nominal fee applies.)Hands-On Product Workshop/Training SessionsDemonstrate, train, and educatecustomers and prospects by participating in these much soughtafter sessions. Open to all registered attendees, the product-specific seminars are conducted ina private room on the trade showfloor. These classes are targeted to owners, service technicians,installers, application specialists,and other prime users. (Nominal fee applies.)Networking OpportunitiesMake amazing contacts, establish new business relationships, and discover newbusiness opportunities by hosting your own hospitality suite or networking event.Contact WQA’s convention department to secure space for your special event.Marketing OpportunitiesSponsorship OpportunitiesComprehensive sponsorship packages:• Exclusive sponsorships• Book bag sponsorship Go to www.wqa-aquatech.com for more details.Advertising OpportunitiesBring special attention to your products andservices by advertising in the ConventionProgram and Buyer’s Guide.VIP Passes – Free to All ExhibitorsAttract top prospects, reward customers,and publicize your participation at WQAAquatech USA by distributing special VIPfree exhibit hall passes customized withyour own code & message.WAYS TO BUILD BRAND RECOGNITION2009 CONFERENCE & EXHIBITION DETAILSLocationDonald E. Stephens Convention CenterChicago (Rosemont), Illinois USAConference DatesTuesday, March 17 – Saturday, March 21Exhibition DatesWednesday, March 18 – Friday, March 20EXHIBITION HOURSWednesday, March 1812:30 pm – 5:00 pmThursday, March 1910:00 am – 5:00 pmFriday, March 2010:00 am – 3:00 pm91%s your company plan to purchaseproducts or services from companiesexhibited at WQA Aquatech USA?. . . . . . . . . 69.7%be . . . . . . . 21.1% ]“The WQA AquatechExhibition allows attendees to see andcompare productsdirectly in a manner thatis often difficult, if notimpossible, to accomplishonline or by telephone.”“It’s good to talk, see, andtouch new products. The showprovides us with a great forumfor research into desired equipment and processes.”– 2008 Attendee– 2008 ParticipantsEXHIBIT SPACE RESERVATION INFORMATIONExhibit Space DetailsEach 10’ x 10’ space will be provided with the following:• 8’ high backdrop drapery and 36” side rail drapery (often referred to as “pipe and drape”. Visit www.wqa-aquatech.com for photo.)• One (1) 7” x 44” exhibitor identification sign with exhibitor name and exhibit space numberExhibitor Space Furnishings/Exhibitor Responsibility• Exhibit space furnishings, such as tables, chairs, etc., including carpeting, as well as labor, electrical, telephone, water, drain, and other services, will be at the expense of the exhibitor. • Carpet for the exhibit space is mandatory. These items, which should be ordered in advance of the show (for discountedrates and to ensure availability), can be ordered through the official servicecontractors whose service manual will be available prior to the show. (New thisyear – exhibit space furniture and carpet packages – description and costs willbe available in the Exhibitor Service Manual.)SUBMITTING YOUR EXHIBIT SPACE CONTRACT Return the Exhibit Space Contract to WQA Aquatech USA with required initial payment:Via Web: Online at www.wqa-aquatech.comBy Mail: WQA Aquatech USAAttn: Convention Department4151 Naperville RoadLisle, Illinois 60532-3696By Fax: 630 505 9637Visit www.wqa-aquatech.com to view current space availability.BOOTH ASSIGNMENTSPriority space assignment took place according to WQA’s Priority System for those exhibit space contracts received by June 6, 2008. Applications received for WQA Aquatech USA 2009 will be assigned on a first-come, first-served basis and must be submitted with required initial payment deposit.NOT A MEMBER OF WQA?Join today and take advantage of these exclusive WQA member benefits:• WQA Member discount pricing on your exhibit space• Special acknowledgment in the Exhibitor Listing Section in the Convention Program and Buyer’s Guide• Additional priority points• Plus, full membership benefits (visit www.wqa.org or contact WQA for more details)Experience the power of a WQA membershipExhibit Space Reservation$100credit couponcan be applied tobooth space feeMOVE-IN/SET-UP HOURS:Monday, March 16 1:00 pm – 5:00 pmTuesday, March 17 7:00 am – 5:00 pmExhibit space must be set up and crates mustbe tagged before leaving the hall on Tuesday.Wednesday,March 18 7:00 am – 9:00 amFinal touch-up of exhibit space only (no crateservice). The hall will be cleared at 9:00 am sothat cleaning of the hall and final preparations cantake place prior to the opening of the exhibition.MOVE-OUT/TEARDOWN HOURS:Friday, March 20 3:00 pm Teardown can begin at close of the exhibition.Saturday, March 21 8:00 am – 2:00 pmTeardown must be completed by 2:00 pm.SHOW ORGANIZERSWater Quality AssociationThe Water Quality Association is the not-for-profit international trade association representing the residential, commercial, and industrial water treatment industry.Amsterdam RAIThe core business of Amsterdam RAI – in business for over 100 years – is to organize and host trade fairs, conventions, and other events. Amsterdam RAI has successfully hosted Aquatech Amsterdam shows, biannually, in the Netherlands for the past 40 years. International Headquarters and Laboratory4151 Naperville RoadLisle, Illinois 60532-3696 USATelephone: 630 505 0160Facsimile: 630 505 9637www.wqa.orgEmail: info@wqa.orgA not-for-profit organizationP.O. Box 777771070 MS AmsterdamThe NetherlandsTelephone: + 31 20 549 1212Facsimile: + 31 20 549 1889www.aquatechtrade.comEmail: Aquatech@rai.nlEach 10’ x 10’ space................................................................................................................$ 2,550.00• Corner space surcharge (2 aisles) ........................................................................................$ 150.00• Peninsula space surcharge (3 aisles) .....................................................................................$ 300.00• Island space surcharge (4 aisles)* ........................................................................................$ 600.00WQA member discount** ...................................................................................................................20%Aquatech Amsterdam 2008 exhibitor discount ........................................................................................10%Administration fee (per exhibiting company)................................................................................$ 200.00PRICING (in US Dollars)NOTE: WQA members that also participate at Aquatech Amsterdam in 2008 will be given the WQA member discount only. Exhibitor cannot take both the WQA member discount and the Aquatech Amsterdam exhibitor discount.* Island spaces must be a minimum of 20’ x 20’.** You must be a manufacturer/supplier member of WQA in order to take advantage of the WQA member discount for exhibit space.Space Details98%How valuable did you find theexhibits at WQA Aquatech USA?WQA Aquatech USA returns to Chicago (Rosemont), Illinois.Visit www.rosemont.com for dining & entertainment options.Very valuable. . . 65.7%Somewhat . . . . . . 32.6%]WHAT BRINGS BUYERS TO YOU?• Aggressive campaigns targeted to specific industry professionals• Focused educational programming• WQA Aquatech USA’s reputation• Strategic partnershipsEDUCATION CONTRIBUTORS MEDIA SPONSORS– 2008 ParticipantsExhibition: March 18-20, 2009Donald E. Stephens Convention Center, Chicago (Rosemont), IllinoisCOMPANY INFORMATION(as it is to appear in all conference publications including the onsite Program Guideand WQA Membership listings.)WQA MEMBER NUMBERCOMPANY NAMEMAILING ADDRESSCITY STATE/PROVINCE ZIP/POSTAL CODECOUNTRYCOMPANY TELEPHONE FACSIMILECOMPANY WEB SITEEXHIBITOR CONTACT INFORMATION(All exhibit information will be sent to the contact name listed below.Only one exhibitor contact per company.)CONTACT FIRST NAME LAST NAMEEXHIBITOR CONTACT EMAILEXHIBITOR CONTACT TELEPHONE FACSIMILEEXHIBIT SPACE REQUESTSNote: Exhibit space assignments are made on a first-come, first-served basis.Therefore, list more than one exhibit space location area below.1st Choice #(s): 2nd Choice #(s):3rd Choice #(s): 4th Choice #(s):Avoid Assignment Adjacent to (Company Name):(No guarantee)Interested in International PavilionEXHIBIT SPACE TOTAL, NON REFUNDABLE DEPOSIT/PAYMENT & ADMINISTRATION FEEFor 2009 Exhibit Space Contracts submitted before December 1, 2008, anonrefundable Administration Fee of $200 and a nonrefundable Deposit of 50% ofthe Exhibit Space Total (together the "Total Now Due") must be sent with the signed2009 Exhibit Space Contract. The Final Nonrefundable Payment of the ExhibitSpace Total (the remaining 50%) is due January 9, 2009. If the Final NonrefundablePayment is not received by January 9, 2009, the Exhibit Space will be cancelledand all payments made will be retained by WQA Aquatech USA. For 2009Exhibit Space Contracts submitted after December 1, 2008, a nonrefundableAdministration Fee of $200 and the nonrefundable Full Payment of the ExhibitSpace Total (together the "Total Now Due") must be sent with the signed 2009Exhibit Space Contract. No refunds are made on any cancellation of Exhibit Space.Rental Fee(s) ($2,550 per 10’ x 10’ space)Number of 10’ x 10’ spaces_________ x $2,550 US $Discount (if applicable)__ WQA Member 20%* of Rental Fee US $ ( )*Manufacturer/supplier WQA members onlyOR__ Aquatech Amsterdam 2008 US $ ( )Exhibitor 10% of Rental FeeSurcharge (if applicable)__ Corner $150.00__ Peninsula $300.00 US $__ Island $600.00EXHIBIT SPACE TOTAL US $MALEFEMALEWQA MEMBER AQUATECH AMSTERDAM 2008 EXHIBITOR]Exhibitor Authorized SignatureBy ______________________________________________________________________Printed Name ____________________________________________________________Title ________________________________________ Date________________________WQA Aquatech USA Accepted by __________________________________________By its signature below, exhibitor agrees to the terms of this 2009 Exhibit Space Contract and through its Authorized Signatory acknowledges that he/she has read, understands, and agrees to the Payment and Cancellation Policy and the RulesGoverning Exhibits, available at www.wqa-aquatech.com, and are incorporated in this contract. Upon signed acceptance by WQA Aquatech USA, this 2009 Exhibit Space Contract shall be binding upon the parties.RESERVE YOUR EXHIBIT SPACE ONLINE AT WWW.WQA-AQUATECH.COM OR SEND COMPLETED FORM WITH TOTAL NOW DUE TO:WQA Aquatech USA • 4151 Naperville Road • Lisle, IL 60532-3696 USA • Attn: Convention Department • Telephone: 630 505 0160 • Facsimile: 630 505 9637 • Email: convention@wqa.org2009EXHIBIT SPACE CONTRACTPlease complete all areas to avoid processing delay or reserve your space online at www.wqa-aquatech.com.We will be exhibiting products/services for the following targetmarkets (check all that apply).ResidentialCommercialIndustrialPlease CompleteWe want to take advantage of the benefits and savings that come with a WQA membership.Please contact us.Check: (payable to WQA Aquatech USA) Check #Charge: MasterCard VISA AMEX DiscoverCREDIT CARD NUMBER EXPIRATION DATECARDHOLDER’S NAMESIGNATUREInitial Payment Now Due The following amount is now due.Deposit 50% (on or before December 1, 2008) US $Full Payment (after December 1, 2008) US $Administration Fee US $ $200.00TOTAL NOW DUE US $1. ASSIGNMENT OF SPACE WQA Aquatech USA will assign exhibit space according to a priority system based on earned points. Exhibitors will accumulate priority points as follows: 10 points for each year in WQA’s trade shows since 1998 and 1 point for each 10'x10' exhibit space taken since 1998. Current WQA (Water Quality Association) members will receive an additional 10 points. All other assignments after the initial selections are completed, will be made in the order contracts are received. WQA Aquatech USA reserves the right to assign or reassign exhibit spaces so that the arrangement of the exhibition is in the best interest of attendees and exhibitors. 2. HOURS The exhibit hall will be opened March 18,19, and 20, 2009. The exhibition hours will be Wednesday from 12:30 pm to 5:00 pm; Thursday from 10:00 am to 5:00 pm; and Friday from 10:00 am to 3:00 pm. Exhibits will be open a total of 16.5 hours. 3. EXHIBIT SPACE The dimensions and location of each exhibit space are believed to be accurate but are not guaranteed to be exact. In all cases, the width of the space is measured between dividing rails. For specially constructed displays, deduct two inches from width of exhibit space. 12. FIRE PROTECTION All materials used in the exhibition hall must be flame proofed and are subject to inspection by the city fire department and the state fire marshal. Crepe paper, corrugated paper, flame proofed or otherwise, plus inflammable fluids or substances are not permitted. 13. SHIPPING INSTRUCTIONS Detailed shipping instructions will be supplied in the Exhibitor Service Manual. All shipments, whether by freight, motor express, or air, MUST BE PREPAID. Collect shipments will not be accepted. Fax bills of lading and notice of shipments promptly to (847) 696-9797 to enable RES to trace and control all shipments. Furnish the name of the delivering carrier. Drayage charges include up to 30 days free storage prior to the opening of the event at the designated warehouse location. 14. RECEIVING, HANDLING, AND STORAGE OF CRATES RES will receive all shipments and deliver them to the exhibit space prior to exhibit set-up. Cost of this service and detailed information will be provided in the Exhibitor Service Manual. Arrangements must be made with RES to remove all empty boxes and crates from the area prior to the opening of the show and to return them when the show dismantles. This service is provided with shipments consigned to RES. However, if cartons are involved, please make arrangements for storage. Special instructions should be given regarding marking the boxes or crates so they can be properly returned. All exits, fire stations, and fire extinguishers must not be obstructed. RES is responsible for moving out all freight. Any non-official freight carriers failing to check in by the designated time and/or freight left on the floor without proper bills of lading will be shipped out by common carrier at the exhibitor’s expense. 4. EXHIBIT SPACE EQUIPMENT AND SERVICES WQA Aquatech USA will furnish uniform exhibit space equipment to each exhibitor consisting of draped back 8' high and drape-dividing rails 36" high, together with one-line identification sign 7" x 44" indicating the company name and booth number. Exhibitors may order settees, chairs, tables, and other furnishings at their own expense from Rosemont Exposition Services (RES), and should be ordered in advance of the show. A schedule of prices for standard equipment and services will be included in the Exhibitor Service Manual. The Manual will be on line and will be made available to exhibitors prior to the exhibition. Information regarding electric, water, drain, and other services will also be provided in the Exhibitor Service Manual. Furnishings and services will be at the expense of the exhibitor. 15. LIMITATION OF LIABILITY Neither WQA Aquatech USA , the Donald E. Stephens Convention Center or RES will be responsible for any loss, injury, or damage, including that by fire or theft, which may occur to an exhibitor, his agents, or employees, or to his or their property or wares or to the property of others arising from any cause whatsoever prior to, during, or subsequent to the period of the exhibition. It is recommended that exhibitors cover their property with suitable insurance. The exhibitor agrees to indemnify and hold harmless WQA Aquatech USA, its affiliates, officers, directors, agents, and employees against any and all liability damage, expense, loss, or claim whatsoever arising from any or all damage to property or personal injury, or loss caused by exhibitor or his agents, representatives, employees, or any other person. Carpet for the exhibit space is a mandatory requirement. If carpet has not been ordered by 5 pm on Tuesday, March 17, Show Management will order the carpet and the exhibitor will be billed for and agrees to pay for all charges incurred. Neither Show Management nor RES will be liable for any damages that may occur during the installation of the required carpet. 5. WATER QUALITY ASSOCIATION MEMBER LOGO POLICY Using the WQA logo is one of the benefits of WQA membership. Exhibitors, please note the following excerpt from WQA’s Logo Guidelines: ? Do not place the WQA member logo on a product, on the label of that product, or on point-of-sale packaging of the product. The WQA Gold Seal logo is the only logo that can be placed on the product IF the product has been tested and awarded the Gold Seal by WQA. ? A WQA member may include, on the product label, the following words in letters no larger than those used for the member’s company name: Member, Water Quality Association ? In the event that these guidelines are violated, WQA retains the right to direct the member to cease use of the mark. It is the right of WQA to determine whether these guidelines have been violated or whether the WQA member logo has been misused. 6. PRODUCT PROMOTION MATERIALS MUST MEET INDUSTRY GUIDELINES All promotional material of whatever nature utilized by exhibitors at or in connection with the 2009 WQA Aquatech USA show must meet the Water Quality Improvement Industry Code of Ethics dated 2004. In addition to the remedies provided in the Code of Ethics and Water Quality Improvement Industry Review panel procedures, such product promotion material may be submitted to WQA Aquatech USA’s staff Review Committee for its opinion as to the material’s compliance with the industry guidelines no later than fifteen (15) days prior to the opening of the exhibition. 7. PENALTIES Exhibitor agrees that promotional material of any kind whatsoever or display of products determined by WQA Aquatech USA staff, in its sole and exclusive discretion, to violate paragraph (5) or (6) or any other provision of this agreement, may be removed or ordered removed immediately from the exhibition hall. 8. INSTALLATION Installation of displays may begin at 1:00 pm on Monday, March 16, 2009. No construction in exhibit space shall exceed 8' in height unless approved in advance by WQA Aquatech USA, and any construction in excess of 8' in height must be kept within 4' of the rear of the booth. If you have a peninsula booth, please note the draping requirements as diagramed at www.wqa-aquatech.com Set up of exhibit spaces must be completed before leaving the exhibit hall on Tuesday, March 17, 2009. All empty crates/containers must be tagged before departing the hall on Tuesday. RES will remove all crates/containers from the show floor on Tuesday evening, regardless of whether it has an empty tag or not in order to install aisle carpet. Final touch-up of exhibit space will be permitted from 7:00 am until 9:00 am on Wednesday, March 18. No booth set up or crate service will be permitted. The hall will be cleared at 9:00 am on Wednesday so that cleaning of the hall and final preparations can take place prior to the opening of the show. 9. DISMANTLING Dismantling may commence at the close of the show Friday, March 20, 2009. All materials must be completely repacked and removed from the Donald E. Stephens Convention Center no later than 2:00 pm on Saturday, March 21, 2009. Exhibitors are urged to arrange for their “out shipments” at the RES desk prior to the close of the show. 16. CANCELLATION OF SHOW In the event of cancellation of the show due to fire, strike, governmental regulation, acts of terror or war, or any other cause beyond WQA Aquatech USA’s reasonable control, WQA Aquatech USA shall not be liable to exhibitors or others for failure to hold the convention as scheduled. In the event of cancellation of the show for any cause within WQA Aquatech USA’s reasonable control, WQA Aquatech USA’s liability is strictly limited to the amount paid, if any, to WQA Aquatech USA by the exhibitor or claimant for show participation. In no event shall WQA Aquatech USA be liable to any exhibitor or anyone else for consequential or incidental losses or damages by reason of WQA Aquatech USA’s failure to hold the convention as scheduled. WQA Aquatech USA, at its sole discretion, shall determine in the circumstances whether and if so, in what amounts, payments already made by exhibitors or others will be returned. the amount 10. WEIGHT LIMITATION The floor load limit is 350 pounds per square foot. 11. PROTECTION OF PROPERTY Nothing shall be posted, tacked, nailed, screwed, or otherwise attached to or on the walls, floors, or other parts of the building or furniture. Exhibitors violating this regulation are bound at their expense to repair any damage to the property that they may cause. The use of self-adhesive labels, posters, or signs is forbidden except that an exhibitor may use them in its own exhibit space on the exhibitor’s own equipment. Should your equipment or display include the use of any liquids or fluids that could leak or cause damage, extra precaution should be taken for necessary protection, as exhibitors will be held liable for damage resulting from any such cause. 17. CANCELLATION OF EXHIBIT SPACE Cancellation of exhibit space must be submitted in writing pursuant to the terms of the 2009 Exhibit Space Contract and the Cancellation of Exhibit Space Policy found in the Exhibitor Prospectus. Telephone cancellations will not be accepted. No refunds are made on any cancellation of exhibit space. Cancelled or unoccupied exhibit space may be freely reassigned by WQA Aquatech USA. 18. ADMISSION WQA Aquatech USA shall have sole control over admission policies at all times. All persons visiting the exhibits will be required to register. Exhibitors will be charged a registration fee for attendance at any event not held in the exhibit hall in addition to the exhibit space investment. 19. SPECIAL RESTRICTIONS (A) Exhibitors are prohibited from using amplifying equipment of any nature without permission from WQA Aquatech USA, and if permission is granted, the use of such equipment must not interfere with adjacent exhibits; (B) Exhibitors must confine their activities to the space for which they have contracted; (C) Exhibitors will not be permitted to use strolling entertainment or to distribute samples or souvenirs, except from their own exhibit space; (D) Exhibitors who use costumed persons or mannequins should be sure that their manner of appearance and dress is such as not to offend even the most critical; (E) Manufacturers and suppliers not exhibiting shall pay a fee of $600 for use of any suite in the hotel, in addition to the normal rate of the room; nonmembers of the WQA shall pay double the fee for use of any suite; (F) In addition to all other rules governing exhibits, neither exhibitor or person representing Exhibitor shall distribute or cause to be distributed at the exhibition any materials which could offend the sensibilities of persons visiting the exhibition; and (G), Exhibitor or persons for whom exhibitor is responsible shall conduct themselves at all times in the exhibition hall in a manner which is not offensive to others visiting or working in the hall. Exhibitor must immediately comply with the judgment of WQA Aquatech USA staff regarding these matters and any remedial action ordered by WQA Aquatech USA staff because of them is final. 20. RELATED EVENTS In order to avoid conflicting events and to maximize the benefits of the exhibition to all, any exhibitor wishing to hold a non-association seminar, exhibition, conference, or other similar function in proximity to and concurrently with the exhibition must obtain prior written approval from WQA Aquatech USA no later than thirty (30) days before the first day of the exhibition. WQA Aquatech USA NOTE: These Rules are subject to the ordinances, rules, and regulations of governmental authorities as they may be invoked from time to time. 4151 Naperville Road Lisle, IL 60532 USA Phone (630) 505-0160 Fax (630) 505-9637 www.wqa.org