Meetings Management Services

streamlinevents, inc. provides full-service meetings management services and meeting planning including, but not limited to the following:

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Strategic focus to provide the best solution based upon objectives, participant profiles and purpose of event/program
Develop program specifications and budget parameters
Site, destination, hotel and venue selections
Communicate geographic distribution of participants, travel dates, destinations to air partner to ensure price, flights and itineraries are available
Utilize strong established relationships with hotels and suppliers worldwide to negotiate the most competitive rates, contractual terms and conditions and limit client`s financial exposure
Suggest cost savings where possible, provide a cost savings analysis
Uncover hidden dollars saved through concessions

Agenda, timeline and budget management - ensure that all deadlines for room reduction, cancellation, print production, mailing and decision dates are met
Ensure that the budget is maintained and that cost-savings opportunities are identified and utilized
Manage all program components and contracts, communicating revisions and changes to all suppliers
Provide room lists, change lists and arrival and departure information; ensure that vendors have appropriate participant lists
Confirm and issue master event/program written instructions complete with detailed specifications and logistics, special requests, event diagrams, requirements from each supplier/vendor, billing and pricing confirmation
Production schedules including food and beverage, lighting, sound, A/V, décor, entertainment, floor plans, tenting, permits, ground transportation, etc.
Implement communications plan, design materials, write copy
Define and manage sponsored and optional activities, golf events, spouse programs and teambuilding
Communicate service expectations and event requirements
Monitor staffing and service levels and adjust as necessary to ensure excellent and efficient service
Address on-site issues clearly, effectively; include emergency procedure review
On-site support through extended staff of trained event directors
Itemized, accurate billing within 30 days of program conclusion

Pre-Program Planning