Comm-Trac - Version Enterprise -Compliance Management Software

Prioritizing and managing your tasks has never been easier, as Comm-Trac - your "To Do" list on steriods - helps keep you proactive and ahead of the game!

Notable Task Management Features

• Identify and track compliance obligations, permits, audit exception items and project related commitments and all of their associated actions and tasks.
• Assign action items and associated due dates to responsible persons.
• Complete database of all compliance task lists.
• Allows creation of electronic listings of steps necessary to complete requirements (Compliance Plan).
• Automatic e-mail notifications for upcoming actions, completed actions and overdue actions. Each action can be assigned a unique set of notification intervals and specific persons to be notified, a safety net for compliance actions.
• System also automatically notifies each user on screen (based on login id), upon system start-up, of any overdue or pending items assigned to them.
• Can send e-mail notifications to people not on the Comm-Trac system. This is useful for assigning tasks to contractors or support staff, or keeping "higher-ups" informed. Also can can produce printed task list for upcoming tasks to front line personnel who do not use computers.
• Automatically reschedules next due action upon completion of an action, based on the established frequency. User does not need to update notifications or any other fields for the system to reschedule next due date or update automatic notifications.
• One click viewing on "Today" screen of a user`s upcoming actions or overdue actions. Manager view button allows one click viewing of all upcoming actions or overdue actions for the manager`s facility.
• Allows communication of critical compliance issues among all involved operations and support staff across the company.
• Greatly improves management`s ability to manage, assign, track and report on key environmental, health and safety requirements.
• Allows ready transfer of work assignments to other staff for vacations, illness or termination.
• Tracks permits and licenses to ensure that they are renewed on a timely basis and that all permit and license requirements are identified and completed by required dates.
• Customizable report function allows users to generate reports on programs and tasks.
• Identify audit exception items, assign to responsible staff and track to completion. Creates record to verify completion of audit items.
• Perfect for implementation of EMS, ISO 14000, and other environmental or safety management plans.

Good documentation is central to any management system. Policies, procedures checklists, permits, drawings, photos images, and so on, can be stored and retrieved instantly in Comm-Trac.

Notable Document Control Features

• Establishes a customized document filing system, organized any way you like.
• Allows attachment of any document, link, web address, etc. to any commitment or action, or to a central document control location.
• Allows maintenance of documents in central document management systems or locations, with connection to Comm-Trac for viewing and use.
• Attach check sheets; audit forms or inspection forms to specific actions so that all employees have access to same documents for use in completing their actions. Update or change the document in only one area to update for all users across the company.
• Allows for secure "access permissions", which can be set by folders, subfolders, and/or specified documents.
• If it can be stored electronically, it can be stored in your Comm-Trac database.

Save time by incorporating direct links to controlling regulations in your database, attached to the specific activities and programs they are driving!

Notable Regulation Management Features

• Identify and track all actions required by permits and licenses.
• Can attach online regulatory citation links to EHS commitments and actions.
• Provides for online direct links to the full-text Code of Federal Regulations, the Daily Federal Register, and the List of Sections Affected (LSA).
• Provides for online direct links to the State Legislature`s website; the State Regulatory Agency`s website; full text Code and Regulatory references.
• Provides for updates of regulatory information via e-mailed files, based on your specific regulatory tables.

Utilizing intuitive design features and familiar table formats, Comm-Trac presents a unique "user-friendly" interface to your personnel.

Notable "User-Friendly" Features

• Easy to use and intuitive, even for personnel not used to working with computers, which improves front line utilization.
• Configurable so that users see only what they need to see when they log in to the system.
• Very low training requirements.
• Unusual in environmental software, in that it is designed for all users across the company - not just EHS professionals.
• Easy to set up on your network. Readily attaches to existing workstations and servers. Generally no additional equipment is necessary.
• Flexible set-up to reflect your organization`s operations and way of doing business. The software conforms to your business, rather than your people having to change how they do business to meet the software`s configuration. No need to work around unnecessary features and screens.
• Uses Microsoft SQL Server 2000/2005.
• Can be used at the corporate, plant and/or individual level to meet all of the organization`s needs for commitment and action tracking and management.

Data security is paramount - and Comm-Trac provides several levels of protection to ensure that your information is safe from both external and internal unauthorized access.

Notable Security Features

• High level of security options that allows organizations to set the desired level of security and user access for personnel. Each user can be assigned a unique personal level of security that sets their permissions to view and update different folders and actions on the system.
• Supports two layers of security: user authentication at the database level (Windows NT authentication, etc.) and internal Comm-Trac access control.
• All data can optionally reside on your organization`s internal server, eliminating dependence on third party servers. This greatly reduces the threat of outside hackers that may access your data and/or corrupt the database, and provides the ability to utilize your company`s existing firewall and security setup.
• Sensitive data is encrypted via industry standard algorithms.
• Additional security levels available for document access and action completions (data integrity).
• Daily, complete backups of your database are standard.