DreamTec - Comprehensive Stock, Fleet and Order Management System

First, our meter tracking device is fitted to the truck. This links up with the electronic flow meter and collects data on every stock movement as the driver goes about his day. GPS coordinates are then layered over the meter data and the combined information is published to an online dashboard in real time.

Back in the office, or on the go, your team can access the dashboard throughout the day to review the current status. They can view the vehicle trail, see the number of deliveries made per driver and monitor the level of stock on board every truck at any given time. Aside from the normal functions of a fleet tracking system, DreamTec Systems presents the collated analysis of stock and vehicle activity, enabling the redeployment of resources in real time to maximise productivity and enhance customer service.

As each day’s movements are recorded in the system, a picture can be built up over time to determine trends and assess performance. Data on delivery quantities, times and locations; unplanned stops or multi-drop drift is displayed through the system’s reporting tools and helps to monitor work rates, detect discrepancies and inform business decisions. Our market comparison tool even allows for live competitor benchmarking – giving you unprecedented market insight – and heat maps can be generated to identify gaps in your distribution coverage for future targeting. The DreamTec Systems smartphone app also provides a useful snapshot of business activity from anywhere, at any point throughout the day.

The calendar function within the system lets your team pinpoint a transaction or movement from any date at the touch of a button, dramatically reducing administration time and swiftly resolving customer queries or disputes. And, with unlimited dashboard logins as standard, you are granted company-wide connection at no extra cost. We can configure access by depot, by department or by individual personnel – whatever your business requires.

The driver is supplied with a robust handheld computer that links back to your ERP or accounts package. Instead of introducing a second database to mix, we integrate our system with your existing software, creating a seamless stream of information across the company. We investigate how your business sets its pricing and manages its stock and configure the system in line with your processes.

As order information is entered into the ERP system by your office team, it is assigned to a particular driver and routed. This information is then automatically exported to the DreamTec Systems online dashboard and flows down to the driver’s handheld. When the driver logs in at the start of each shift, a full list of orders is displayed on the screen. Using the big-button interface, the driver can reroute the orders based on his local knowledge and this information filters back to the online dashboard, keeping your office team up to date.

Colour coding shows the status of every order on the dashboard, changing throughout the day as the driver completes each delivery. Your office team can monitor the driver’s progress and, when incorporated with our meter tracking function, view the quantity, time and GPS location of each delivery.

Once the pump is complete, the driver directs the meter to print. The meter stamps the exact details of the product and quantity delivered onto the ticket. This is printed alongside the header information and the final price and then presented to the customer. Your current pricing matrix can be fed through from your ERP system, so the driver never needs to calculate the price, even if the volume delivered varies from the original order. That means the correct cost is always applied for the quantity sold, not the quantity ordered.

The customer is asked to sign an electronic version of the delivery ticket on the handheld screen or the driver can do so for non-attended sites. The ticket is printed and supplied to the customer and the driver leaves the site without any paper to handle. An electronic copy of the delivery ticket with POD is then fed through to your office team in PDF format within one minute of completion and is automatically stored in your ERP system against the relevant customer account. When all the orders are carried out, the driver completes and signs the end-of-day report on the handheld and this is uploaded via the dashboard.

By eliminating paper from your sales, accounts and delivery processes, our system streamlines operations, reduces costs and enables you to develop your business. Removing manual data entry and unnecessary duplication frees up valuable time to increase sales and make more deliveries. Same-day and last-minute orders are facilitated and can be communicated with little interruption to the driver, using our two-way messaging function between the dashboard and handheld. As all data is transferred electronically in real time and stored securely within your ERP system, invoices can be generated instantly, human error is minimised and customer queries are quickly resolved. All this adds up to happier drivers, satisfied customers and an increased bottom line.

DreamTec Systems is supplied with unlimited dashboard logins, so your business can grow as fast and freely as you allow it.

DreamTec Systems offers a wide range of features that help to streamline operations and evolve your organisation.

Our customers can do business faster, more efficiently and with little or no errors. DreamTec Systems’ software engineers work continuously to improve the system, adding new features and upgrades all the time. Many of these developments are designed in collaboration with our customers, as we expand functionality to meet their needs. Clients are free to avail of any system enhancements or can choose to disregard them with no impact on functionality.