Contractor Management Software

Empower all PCBUs (Person Conducting a Business or Undertaking) to drive their own registration and induction, while lessening the internal resource required to ensure they remain compliant.Manage your entire contractor base from a single source solution

Automate your contractor management engagement, processes, and reporting all in one place on the cloud with Donesafe. Link to related Donesafe modules such as Projects, Learning Management and Incident and Hazard Management to remove any blindspots surrounding your organization’s contractors.

• Cloud-based platform: Donesafe is a cloud-native platform built to deliver virtually unlimited scale and concurrency.
• No-code configurability: Offering market-leading configurability within a completely codeless environment.
• Mobility built-in: Donesafe works securely on any mobile device or browser, anywhere, online and offline.
• Maximum adoption: Donesafe simplifies the entire end-user experience driving record employee participation levels organization-wide.
• Modular architecture: Donesafe is a modular platform allowing organizations to easily add new modules that are intelligently inter-connected and interoperable.

Close the gap between data and action

Experience 360-degree oversight of your entire visitor management program. Uncover hidden blindspots, track operational hazards, monitor unsafe behaviors, and identify compliance gaps. Take immediate action with intelligent automation or human intervention to mitigate risk and ensure compliance.

DashboardsCustomizable dashboards delivered to any device, anywhere

Harness global visibility and control all in one place with configurable reports & widgets. Role-specific views let every department focus on the metrics, actions, and tasks that matter most. Track team progress, status, events & more. Get real-time visibility to contractor job status, certification and license validity, and “at-risk” PCBUs who are linked to logged hazards and incidents.

ReportsBuild the most advanced reports to meet any requirement

Create, customize, and schedule advanced reports easily with the attributes and visualizations of your choosing. Leverage the data that’s important to you and generate reports such as contractor non-conformance, induction status, impending license, documentation or contract expiry by PCBU, and many more.

InsightsEliminate all blindspots and start driving big data insights

Move from hindsight to foresight with insight-led data that gives your entire organization visibility of what’s important to make smarter, quicker decisions that matter. Uncover key insights surrounding contractor on-site behaviours (eg. time on-site), contractor usage rate, and PCBUs with repeated certification lapses or instances of non-compliance to name a few.

DecisionsSmarter actions start with smarter decisions, faster

Donesafe’s robust data management framework is designed to structure data capture that can be translated into real-time actions (workflows automations) or data insights to drive-decision ready workplaces. The Donesafe platform helps you to connect your people, processes, and your operational ecosystem to deliver data and insights for precise decision-making organization-wide.

All the cutting-edge tools you need, to deliver best-in-class results, effortlessly No-Code
Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.

Mobile
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.

Forms
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.

Workflows
Design, build and automate robust workflows that can be quickly adapted and customized as enterprise processes change. No-code needed and deployed in minutes.

Automation
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.

API
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.

Single sign-on
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.

Alerts
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.

Dashboards
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.

Custom reports
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.

Data migration
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.

27001 security
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organizations. ISO 27001 compliance is a part of our overall focus on security.

Actions
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).

Scheduler
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.

Language translator
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organization

Data exporter
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA)