HandsHQ - Employee Training Management System

Manage everything from one place
Training records, evidence, and training needs analysis are all kept together

Never miss another training expiry date
Reminders mean you can be proactive rather than reactive with planning training

Pass your audits with flying colours
Demonstrate compliance to auditors and clients with perfect records

Email reminders
Receive email notifications before training expires to  plan and carry out refresher courses effectively.

Instantly access evidence
Whether in the office or on-site, managers and personnel can quickly access training records and certificates.

Generate reports at the touch of a button
Collate training information in a single document to show competence and evidence.

Integrations

RAMS
Integrate RAMS with Training Register to pull through training and competency records to your projects.

eLearning
Deliver eLearning from any provider, including 150+ high-quality courses from iHasco. Expiry dates and certificates are automatically updated.

API
Integrate Training Register with other HR and job management software you use such as Salesforce, Microsoft Dynamics, monday.com and others.

Identify

All training in one place
Store all the data needed for managing your team’s training in one place and forget about keeping multiple Excel spreadsheets up to date. Record personnel’s training with expiry dates and attach evidence.

Training needs analysis
Map the training requirements of every employee, making it easy to identify and resolve missing or expired training. Quickly identify employees who need training and what courses are required.

Support personnel with multiple roles
Add multiple roles to a single personnel and track training for each position.

Split personnel by business or division
Reflect your business setup by separating personnel by division or team.

Customisation
Customise the list of courses, add new fields to personnel accounts if needed, tailor the system to your needs.

Course library
Take full advantage of the list of the most popular courses pre-created in your account.

Distinguish between employees and subcontractors
Switch between your employees and subcontractors with a set of easy-to-use filters.

Email notifications
Stay on top of expiring training by getting email reminders. Receive an overview of the training status across your personnel to flag up anything expiring before it becomes an issue.

Book training
Record booking your training in a few steps. Don’t worry about missing something; we’ll also let you know if any action is needed from you.

Automate your personnel training with integrated eLearning
Seamlessly enrol personnel onto eLearning courses from iHasco, and upload courses from different providers, including internal training created by you. New expiry dates and certificates are automatically updated, saving hours of admin time.

API
HandsHQ`s API allows you to connect with your favourite software, either directly, or through Zapier or Microsoft Power Automate. Easily import your personnel, sync data between different platforms and get updates about training status changes.

Historical records
Keep track of your past records. Archive personnel you no longer need with an opportunity to instantly bring all their information back when you need it.

Integration with RAMS
Add personnel to projects and be sure they are qualified and trained to do the job.

Cloud access to training records
Whether in the office or on-site, managers and personnel can quickly access training records and certificates.

Enforced single sign-on
Ensure all users are authenticated only through the selected identity provider (Azure Active Directory or Okta)

Store evidence
Upload all of the training certificates to our Cloud and access them on the go.

Reporting
Estimate training costs and analyse future training needs.

Download training reports
Export individual training reports for your personnel to stay compliant.

Training matrix
Download all of your training records in the form of a single Excel spreadsheet for reporting purposes.

Single sign-on
We know password management is a source of frustration, as well as a security threat for many businesses. That’s why we decided to introduce SAML Single Sign-On (SSO), allowing users to access HandsHQ securely with existing SSO credentials. HandsHQ supports Single Sign-On via Okta and Azure Active Directory.

Audit trail
Keep track of all the changes made to the records in the activity log.

Read only access
Grant read-only access to the training register to your colleagues or auditors.