Simplifi - Health, Safety, and Environment (HSE) Legislation Compliance Software
Simplifi HSE Legislation software is a secure, unique & simple software solution that helps you draw together and understand your organisations obligations to HSE Legislation, to enable you to build single or multiple Legislation Legal Registers.
Your Legal Registers are automatically updated with new, changed and updated Environmental Legislation, Health & Safety Legislation, Energy Legislation and Safeguarding Legislation, an ‘E-Alert’ system will make you immediately aware of any changes or new Legislation relevant to you &/or your organisation, to ensure you are fully informed of all your compliance obligations. To further help you manage and show your awareness Simplifi HSE Legislation software provides you with a suite of management software modules that together create a simple, comprehensive, dynamic and cost effective method for finding, understanding, managing and demonstrating your Legal compliance.
HSE Legislation Software’ made simple
- Quickly draw together, build and maintain single or multiple relevant Environmental Legislation, Energy Legislation, Health & Safety Legislation, and Safeguarding Legislation Legal Registers, covering: England, Scotland, Wales, N Ireland, Republic of Ireland Legislation using our HSE Legislation compliance management software.
- Plain English ‘at a glance’, ‘in depth’ summaries and ‘full text’ version of each piece of HSE Legislation are provided
- Create multiple ‘Master’ registers, multiple ‘Subsidiary’ registers to cater for single and/or multi-site operations or temporary projects
- Assign actions, attach documents or guidance papers and score your compliance
- Create Audits, Checklists, Record and Score ‘Non-Conformities’
- Store supporting & important Documents securely
- Capture and manage Environmental Aspects and Impacts
- Use our “Risk Register”, our new risk assessment software module. identify, Risks & score compliance
- Create, share and track HSE Legislation compliance options
- Use our “Governance” module to manage multi site compliance
- Keep your ISO9001/14001/27001 Legal registers up to date
- Manage your internal audits
- Access “Guidance” papers quickly and easily
- View forthcoming HSE Legislation events
- Support your compliance management systems including: ISO 27001, 14001, 9001, 18001, 45001 and Acorn
- Combine Environmental, Health, Safety and Energy Legislation to build your own bespoke Legal register.
- Simple Legislation ‘At a glance’ and ‘in depth’ summaries and daily Legislation updates help you understand and track relevant Legislation.
- Manage and demonstrate compliance, Audits and reviews.
- Capture and manage Aspects and Risks.
- Implement management system such as ISO 14001, ISO9001 and OHSAS 18001
The Simplifi automated ‘Legal register’ builder is designed to help you efficiently identify, understand and manage your Legislative compliance.
The Simplifi suite of management modules provides a comprehensive range of tools to enable you to efficiently manage and show your response to relevant Environmental, Health and Safety, and Energy Legislation.
Stay ahead of the game and be prepared for up and coming Legislation….
Simplifi’s Forthcoming Calendar provides a calendar view of what is happening in the world of Policy and Legislation. Scroll through the months to view “up” and “coming” bills, consultations and Legislation and when they are coming into force. You can also create your own events and view “Actions” completion dates. Filter out entries that are not applicable and tailor the calendar to your requirements.
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- View “up” and “coming” events
- Web links to consultations
- Track Legislation coming into force
- Create your own events
- Easy to read summaries
Capture and manage your Environmental, Energy, Health & Safety, Safeguarding and business risks….
Our new risk register module allows you to capture assess and manage your risks. Once you have entered your risks into the register they can be assessed using your own pre-defined parameters and scoring.
Easy access dropdown menus that allow subsequent assessments and an “assessment history” view. Risks can be associated with actions and stakeholders.
Risks can be linked to legislation directly from your legal register within Simplifi to demonstrate awareness. Reports and spreadsheets are automated and easily viewed.
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- Powerful, intuitive and flexible Risk Register
- Suitable for multi-site applications
- Create your own categories & activities
- Configure Risk probabilities and severity
- Create and apply control types
- Capture Health, Safety, Environmental, Energy & Safeguarding and business risks
- User friendly risk assessment and scoring
- Link items of legislation to risks directly from your legal register
- Create and track actions associated with risk entries
- Nominate stakeholders
- Automated reports and spreadsheets
Use our audit manager module to manage your internal audits…….
The Simplifi Audit module allows you to create multiple Audit types.
You can then build relevant checklists and assign these to audit types. The checklists can be printed and used to record answers, comments and necessary actions.
Audit results can then be captured and evidence attached as required. Audit reports are generated automatically and are stored for future reference.
Use our actions module to initiate and assign corrective actions.
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- Multiple audit types
- Build checklists and assign to audits
- Capture audit results
- Record & Score ‘Non-Conformities’
- Attach evidence
- Generate and share audit reports
- Store historic audit reports
Access the guidance documents you need in minutes without searching for hours…….
If you’ve ever spent any time looking for a guidance document, best practice information, an approved code of practice (ACoP) or EU regulations then you know how time consuming this can be.
Our guidance module provides all of this information, in one easy, convenient resource, which is fully searchable and displayed in a familiar and user friendly manner.
The user can use the guidance module to upload their own documentation, permits, consents, other requirements and records of compliance to allow for easy auditing.
Once uploaded, documentation can be attached to legislation, allowing for better referencing, auditing and making demonstrating compliance simple and straight forward.
Contact us for a free trial to see how much time we can save you.
- Full up to date guidance library with guidance from:
- DEFRA and the HSE
- UK Regulatory authorities
- European Union, including regulations and directives
- and a whole range of other sources
User friendly document management system…….
Simplifi provide templates and documentation to help you with your management systems.
You can quickly and easily upload your own documents and create a useful document management system within Simplifi. There are no limits on the number of documents you can store.
Documents can be linked to items of “Legislation” and to “Other requirements” as supporting evidence or as a demonstration of awareness.
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- Access to useful management system Documents and Templates
- Upload your own Documents
- Link Documents to items of Legislation as supporting evidence or for reference
- Store Documents in simple folder structure
Simplifi’s Aspect register module provides an easy and efficient method of identifying and managing your organisation’s Environmental Aspects and Impacts…..
Aspects can be divided in to categories to suit your business and can be linked to relevant Legislation.
Use our significance scoring system to give each aspect a significance rating to build an improvement plan and generate reports to capture changes over time.
Overview and detailed reporting in a simple and easy to understand format.
Contact us for a free trial to see first hand how easy managing your aspects and risks can be.
- Capture and manage your environmental Aspects and Impacts
- Create multiple categories
- Simple scoring system
- Link Aspects to Legislation
- Our aspects registers can be used with as many sites and people as you need.
Use Simplifi’s “Actions” module to allocate tasks to yourself and your colleagues…
Actions can be created, sent to individuals and tracked through to completion.
Automated e-mails are sent to inform individuals of the “Actions” and target completion dates.
E-mail reminders are automatically sent to advise of any outstanding overdue actions, whilst an overarching “Actions” log provides a quick and easy management and tracking of all “Actions”.
Contact us for a free trial to see the benefits of using this tool as part of your compliance management system.
- Create share and track “Actions”
- Set target completion dates
- Assign responsible person
- Receive automated e-mail alerts
- Demonstrate continual improvement with completed action log
- Option to set recurring actions
The “Management Reports” module provides a powerful and flexible reporting system to ensure that relevant personnel receive both up to date and historic information.
The system allows the user to combine data from different areas of Simplifi in to one report.
Scheduled reports can be emailed automatically to relevant personnel at specified intervals.
The system can be used to capture anything you need and can also be used to create an audit or implementation plan which sends timely reminders to the relevant user to prompt reports.
Contact us for a free trial to see the benefits of using this tool as part of your compliance management system.
- A flexible and powerful reporting tool
- Tailor reports to meet your management requirements
- Assign responsible person
- Combine different areas of Simplifi within one easy to view report
- Schedule automated reports for specified personnel
Simplifi’s ‘Governance’ module provides a comprehensive “Plug-in” to the Legal Register. It is an intuitive mechanism to record and demonstrate a progressive audit trail of compliance and governance related to individual items of Legislation….
Instances of Governance can be created, linked to specific items of legislation and sent to colleagues.
Email alerts can be sent and findings and follow ups tracked across multiple sites or areas of the business.
Contact us for a free trial to see first-hand how easy managing your governance and compliance can be.
- Works with Legal Register to record and demonstrate compliance across multiple areas of an organisation.
- To be used within a Master / Subordinate register structure.
- Designed to meet the ISO requirements for ‘evaluation of legal compliance’
- Create items of governance related to specific legislation
- Send to colleagues at multiple locations to allow them to review and record findings.
- Multi status options allows progress to be tracked.
- Full reporting functionality with options for PDF and Word Format.