QualityPro - Document Management Software

That said, paper-based processes are also ineffective. As a direct result of cumbersome paper-based processes, 75.9% of organizations surveyed have experienced major business risk and compliance difficulties.

There is, thankfully, an effective method. Organizations can store and track all of their documents in one centralized location using QualityPro’s Document Management System.

It’s a feature-rich desktop and cloud document management system for storing, creating, tracking, retrieving, and managing all kinds of documents. It covers the whole document lifecycle within an organization, from content creation and publication to archiving and, finally, secure retention and disposal of content.

• Import and create new documents
• Create different types of documents or import the existing ones created before audit.
• Scan & attach
• Scan and attach the documents in the form of image through a scanner.
• Smart tagging
• View attached documents and add appropriate tags in order to refine their searching process. These tags can be defined on the basis of various parameters and can be attached as a reference.
• Check in & check out
• Multiple people can work and edit the same document in a synchronized way without altering each other`s work and maintaining different versions of it.
• Numbering and indexing
• Lets you number or index documents via meta-data with different “search” terms making document retrieval easy & fast.
• Classification
• Organize and segregate your documents into different categories like: policies, applications, etc.
• Document status
• Track the documents by their status or the stage they are in: Draft, Pending for Approval, Approved, Active, Obsolete and Inactive.
• User access control
• Secures the document through a selective restriction of access to documents via passwords, e-signatures, other authentication levels, etc.
• Review & approval workflow
• Create approval workflows to ensure every document is reviewed and approved by the concerned authorities.
• Release & distribution
• Generate an alert to the specified electronic distribution list informing that a document has been released.
• Version control & change log
• Keeps a track of all versions of a document, and lets you see what has changed, who did it and when the change was made.
• Central repository
• Acts as a central library to store all the documents together.
• SOP on screens
• Attach SOPs with your documents in a snap
• Saved search
• Saves a set of search criteria and fetches the documents meeting that criteria.
• Easy search and retrieval process (with OCR feature)
• Scan paper documents and convert them to fully searchable PDF with OCR add-on.
• Change management
• Helps you deal with the transition or transformation of an organization`s procedures, technologies, or goals.