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VLogicFM - Virtual Plan Room Drawing Management Software
One of the most persistent problems facing complex facilities, such as hospitals and large commercial sites, is the lack of a coherent storage and management system for critical architectural and utility as-built drawings. It is often difficult to readily retrieve drawings when you need them for compliance surveys, maintenance, and capital planning.
Facility drawings are often scattered across the organization, or manifest in multiple formats—from CAD to paper. Even when facility managers have the foresight to digitize these drawings, its still a chore to find the right version of a specific drawing. Cryptic file names, lack of document management tools, and less than useful search tools hamper user retrieval efforts.
In sum, the following solutions are needed:
- Centralized storage for all stakeholders
- Digital file formats for sustainability
- Fast document retrieval
- Optimized file sharing under an access control regime
- Benjamin Franklin
The cloud-based VLogicFM Plan Room software module handily meets AND beats these identified requirements:
- VLogicFM is hosted on the cloud, giving users 24/7 access, from anywhere…a boon for the growing hybrid workforce that work from both home and the traditional office.
- All uploads & downloads are secured with SSL encryption.
- Sustainable cloud infrastructure provides software, hardware and network redundancies.
- VLogicFM can store and view up to 70 digital file formats, including .dwg (CAD), .pdf files, .png, .tif, etc. —formats for both drawings and non-drawing documents. The system can also store .rvt (Revit) and other 3D files.
- Upload, download, view, and share your files from your web browser or mobile device—without the need for installing any plug-ins or purchasing expensive third-party licenses.
- Accelerate document retrieval by linking whatever additional search terms you want to each file: project name/number, project year, drawing discipline, author, version number, etc.
- Ensure easy access by collecting related drawings and documents into VLogicFM groups or virtual folders.
- Groups are highly flexible and can be organized any way you wish: by project name, project age, types of drawings, etc.
- VLogicFM takes document sharing to a whole new level. Its robust access control system lets you finely manage how your drawings are shared.
- For example, if you create VLogicFM groups based on drawing disciplines (architectural, plumbing, mechanical, etc.), you can share specific groups with corresponding contractors:
- Architectural drawings with A&E professionals, plumbing drawings with plumbers, electrical drawings with electricians, etc.
- Contractors love this, because they only see the drawings they need to get the job done.
- Facilities managers love this because this “as-needed” viewing model keeps the rest of your documents secure.
- For additional security, VLogicFM also lets you limit the duration users (such as contractors) can access your files.
- VLogicFM increases document sustainability and minimizes printing & courier expenses..