Asset Management Software Datasheet

cityworks.com http://www.cityworks.com/products/what-is-cityworks/asset-management/Asset Management « CityworksAsset Managementutility asset management softwaregis asset management softwaregis asset managementEach municipality, public works, and utility has the responsibility to provide sustainable services to their citizenswhile maintaining their assets in a cost effective manner. Organizations currently using Cityworks and Esri®ArcGIS® are well on the way to developing an effective Enterprise Asset Management (EAM) program. Cityworksdelivers a sensible and cost-effective GIS-centric Asset Management Solution (AMS) useful as a critical part ofthe overall EAM plan. Cityworks provides a complete foundation for a truly effective EAM program that willimprove asset utilization, extending asset life and performance while reducing capital costs and asset-relatedoperating costs.Asset management programs can be defined as managing infrastructure capital assets to minimize the total costof owning, operating, and maintaining assets at acceptable levels of service. Enterprise Asset Managementencompasses the entire organization and recognizes the interdependencies of maintenance, operations, assetperformance, personnel productivity, life cycle costs, and capital planning. The first step in any EAM plan is for anorganization to conduct a needs assessment to understand what is needed to accomplish their assetmanagement goals. In the past, many organizations managed their activities by capital and operatingexpenditures found in their accounting systems. However, municipalities, public works, and utilities are a capital“asset” intensive business, so they are “asset-centric” by definition because assets are central to their businesspurpose. One of the first tasks for any EAM plan is an inventory of existing assets with the creation of an assetregistry and a commitment to maintain that asset registry. The asset registry is core to any EAM plan or strategy.Because assets occupy a location, maps have always been a desirable method to catalog an organization’sassets. As every organization knows, assets are interconnected and in proximity with other assets and features,even if the location is not fixed. Modern “mapping systems” like ArcGIS are able to provide far more thangraphical representations of data. The ArcGIS geodatabase is a database system with all the typical dataassessment tools to categorize, classify, diagram, index, order, schematize, sort, and tabulate. In addition, it canrender data as maps, analyze interconnectivity, proximity, and other complex spatial relationships; and model thephysical world. The geodatabase as an advanced database structure is inherently location-aware, providing farmore power for managing assets than traditional non-location-aware database systems, including the ability forthree-dimensional modeling. This is obvious for dispersed and networked assets (roads, signs, trees, water andwastewater networks, etc.), but many Cityworks clients are discovering that concentrated assets (treatmentplants, pumps, buildings, etc.) equally benefit from the power of the geodatabase, including three-dimensionalfacilities modeling. The ability to build an asset registry based on feature locations with multiple levels of relatedobjects assures all of an organization’s assets are maintained in one asset data management repository, easilyaccessible enterprise-wide.Over time, nearly all municipalities, public works, and utilities tend to become more GIS-centric in their thinkingand approach. How much GIS functionality they employ, how it evolves, and how authentically GIS-centric theirorganization becomes is influenced by how they view their GIS.As organizations accept that assets are central to their business purpose, realize the importance of knowinglocation, and recognize ArcGIS as a superior tool for creating an inventory of assets, they readily view ArcGIS asmore than a mapping system. They recognize the powerful geodatabase is the best and only needed asset datamanagement repository, and they recognize the benefits ArcGIS provides to optimize their maintenance andoperations. The ArcGIS advanced data structure and analytical functionality proves critical for asset managementand other needs. Their goal is to move more and more from short-term reactive work to longer-term life-cycleasset management. The logical and cost-effective conclusion is to use the geodatabase as the asset datamanagement repository and to leverage their investment in GIS for asset management. ArcGIS becomes amission critical and authoritative system and the organization becomes GIS-centric.Because water, wastewater, solid waste, and storm drain utilities are some of the most capital-intensive assets tomanage, the EPA, AWWA, and WEF have advocated the need to implement an effective EAM plan. An assetmanagement system includes two critical components: 1) a Computerized Maintenance Management System(CMMS) focused on maintenance and rehabilitation work orders, and 2) inspection and monitoring of assets withregular periodic condition assessments of selected assets. The asset management focus is to maintain a desiredlevel of service at the lowest life cycle cost. Cityworks as the proven and genuine GIS-centric CMMS (validatedby the Esri Platinum Tier Partnership designation and the National Association of GIS-Centric Solutionscertification) combined with the power of ArcGIS (asset data management repository) form the foundational corefor a GIS-centric AMS, from which to perform intelligent and cost-effective asset management.Organizations can use maintenance history assessment, visual inspection, monitoring, and condition assessmentto determine and gain insights regarding the level of asset deterioration to assess likelihood of asset failure.Generally, the cost to assess likelihood of asset failure increases from CMMS maintenance history inspection(clustering, frequency, and costs analysis of unplanned maintenance) and visual inspection (routine maintenance,SCADA interface, etc.), to non-destructive and destructive condition assessment.The consequence of asset failure (or criticality) can be determined using subjective-based criteria such as usage(e.g., hospital) or determined by using GIS and other analytical tools (e.g., a water main servicing a large areawithout redundancy or located under major transportation routes) to rate the overall impact of the failure based onthe impacts to local government, customers, and the community.GIS-centric AMS is a cost-effective approach that helps decision makers balance risk and cost. Risk takes intoconsideration the likelihood and consequence of the asset failing. In fact, many assets are low-risk assets.Cityworks GIScentric AMS provides out-of-the-box inspection and monitoring tools (e.g., maintenance history androutine inspections) that are appropriate to assess likelihood of failure for many assets. Non-destructive testingand destructive testing can be expensive when used on a large number of assets, but can be very effective whenfocused on prioritized high-risk assets, where the consequence and/or likelihood of failure are high. CityworksGIS-centric AMS provides out-of-the-box condition assessment tools and interfaces to many third-party conditionassessment tools, including age-based assessment tools, useful for accomplishing all of the goals of an EAMplan.Some organizations may be tempted to take an “easy button” approach to asset management and rely heavily onsimple age-based condition assessment, from which an asset replacement program and cost projections arederived. Condition assessment based solely on age provides the “scary number,” which can be useful to buildsupport for an overall EAM plan but if funded could require unacceptable increases in taxes and users’ rates. The“scary number” should never be funded. Age-based condition assessment can be used along with other tools inan overall EAM plan or strategy. However, when used solely as the basis for an asset management plan, age-based condition assessment assumptions can result in misleading EAM projections to replace many perfectlygood assets that have useful remaining life, thereby overstating operating and capital cost used for financialplanning and budgeting.Cityworks GIS-centric AMS provides the foundation of a sensible and cost effective condition assessmentapproach. Robust asset maintenance history built over time and stored in Cityworks provides a predictivestandard for when similar assets may fail and how assets typically fare in the given region, climate, and otherimportant local factors. For many assets, the clustering, frequency, and costs of unplanned maintenance activitiesalone – analyzed and visualized using ArcGIS tools – provide enough evidence to make an intelligent investmentdecision of when, where, and how maintenance and rehabilitation should take place. Often, unique attributes (orcharacteristics) of the asset stored in the geodatabase (such as type and the contractor) contribute more insightthan age or expected life as to likelihood of failure. For high-risk assets, maintenance history and ArcGISanalytical tools can provide insight and prioritization for where to utilize limited budgets for increased inspection,monitoring, and condition assessment.Municipalities, public works, and utilities need to set a clear vision, decide what is central to their purpose, andinvest wisely as they develop an Enterprise Asset Management plan. While considering their asset managementgoals, organizations need to consider the importance of asset maintenance history and an asset datamanagement repository. Cityworks is robust, mature, solid, and proven, and has always been coupled with Esri’sArcGIS. Since the beginning, Cityworks pioneered the GIS-centric approach to managing an organization’s assetsand is a staunch advocate of the benefits of an organization being GIS-centric. The reliable and enduring GIS-centric approach enables better cost reduction decision making for short- and long-term capital planning andresource allocation. To support meeting these challenging issues, Cityworks GIS-centric Asset ManagementSolution will be there (with ArcGIS) as a proven and critical component of the overall sensible and cost-effectiveEnterprise Asset Management plan. Asset Management « Cityworks utility asset management software gis asset management software gis asset management