Geomallcs & Asset Management Services

1-800-265-9662 www.rjburnside.comother servicesAsset Management SolutionBarrieCalgaryCollingwoodGuelphMississaugaNewmarketOrangevillePickeringStratfordWinghamWinnipegBarbadosMozambiqueOur OfficesTransportation EngineeringWater & Wastewater ManagementBuilding EngineeringDevelopmentEnvironmental Assessment & PlanningGeographic Information Systems Renewable EnergySince 1970, R.J. Burnside & Associates Limited has been a leader in providing engineering and science-based solutions to clients in Canada and overseas. In addition to conventional engineering disciplines, Burnside has specialized experience in various technical fields including water resources, site remediation, energy efficiency, solid waste management, environmental impact assessment, geographic information systems (GIS) and geomatics. Our exceptional team of over 335 civil, structural, mechanical and electrical engineers, scientists, hydrogeologists, technologists, and support staff has a proven track record in providing practical and cost-effective solutions to our clients. BurnsideAsset MAnAgeMent solutionAsset Management Solution • Save time by entering data once and using the data across departments• Free GIS mapping module included with each delivery• Secure web-hosted cloud delivery with easy to use functionalityOur Asset Management Solution expedites accurate reports Our Asset Management software can help your Municipality do more with lessOur Asset Management Solution software uses engineering knowledge to extend the life cycle of current assets and to plan for their replacement so as to maintain and enhance the quality of life in a community.Can you answer all of the following?• Do you have a complete inventory of assets?• Do you know where all of the assets are?• Do you know all of the asset conditions?• Do you know all of the assets’ remaining lives?• Do you know all of the assets’ economic values?• Do you know all of the levels of risk related to each asset?• Do you know the best Operations and Management options for assets?• Do you know when to replace assets while extracting the most you can out of them without any noticable loss of service? Our asset management solution automates tasks, tracks assets, and reduces hours spent creating reports. Manage Communication• Track all requests in a central location through to final resolution • Triage requests and prioritize action• Provide community members with consistent and efficient responses to requests• Create Work Orders from requests• View an Audit Log of all communications on a request Manage Your Assets• Use the included free GIS viewer to locate your assets on a map• Attach inspection reports, pictures, drawings and various warranty information so it is available when you need it• Asset condition and degradation curves used to identify more accurate asset replacement needs• Store all of your Municipal asset information in a central repository• Provide Council and Senior Management with presentation information that shows both financial and engineering information on your assets• Asset attribute information, including pictures, condition history, as built drawings, or manuals are attached to an assetEffective Reporting• Reduce time spent generating reports• Complete tangible capital assets (TCA/PSAB) and FIR reports in minutes.• Create an Asset Inventory with an attributes report that can be exported to excel Manage Your Work• Schedule work with asset information and appropriate staff equipment and materials• Track asset warranties• Track recurring work for improved preventative maintenance• Track work costs against budget in real time• Work Orders created from requests do not require duplicate entries• Create Work Orders from identified assets on a map• Provide staff with clear steps, drawings, and a map location in seconds for assigned workManage Your Capital Improvements• Review quickly by chart and detail all past capital investments and future asset replacements from a financial and engineering perspective• Create asset capital target replacement • Tools that ensure capital programs are flexible and more accurately predictable• Stabilise the annual capital investments to set values for sustainable growth and asset replacement• Quickly identify assets with poor condition BurnsideAsset MAnAgeMent solution1-800-265-9662 www.rjburnside.comother servicesAsset Management SolutionBarrieCalgaryCollingwoodGuelphMississaugaNewmarketOrangevillePickeringStratfordWinghamWinnipegBarbadosMozambiqueOur OfficesTransportation EngineeringWater & Wastewater ManagementBuilding EngineeringDevelopmentEnvironmental Assessment & PlanningGeographic Information Systems Renewable EnergySince 1970, R.J. Burnside & Associates Limited has been a leader in providing engineering and science-based solutions to clients in Canada and overseas. In addition to conventional engineering disciplines, Burnside has specialized experience in various technical fields including water resources, site remediation, energy efficiency, solid waste management, environmental impact assessment, geographic information systems (GIS) and geomatics. Our exceptional team of over 335 civil, structural, mechanical and electrical engineers, scientists, hydrogeologists, technologists, and support staff has a proven track record in providing practical and cost-effective solutions to our clients. BurnsideAsset MAnAgeMent solution1-800-265-9662 www.rjburnside.comOur Asset Management software can help your Municipality do more with lessThe Service Request Module is designed to help you Do More with Less Communities are faced with a variety of service requests and concerns from community residents. Currently these request are handled manually often with messages, sticky notes and manual entry into a journal. Compounding the problem is that much of this information is essential to managing both customer service and liability. Coordination among staff requires communicating much of the same information by email, phone messages, work orders and reports. The Service Request module is an easy to use web based software solution that can be up and running with just a few days of effort Capabilities include:• Quickly and easily capture requests in seconds• Automated assignment of requests to the appropriate department• Built in workflow to assign responsibilities, increase accountability, and streamline the request process • Automated email notification for staff• Ensuring consistent communication and answers to community residents• Powerful request, management, sorting, prioritizing• Full audit history of comments and requests from the requestor• Residents and staff can easily track their requests and receive auto-generated email responses • Easy reporting, graphs and Excel integration• Integration with the Work module.With the Service Request module you can significantly improve your ability to respond to residents requests, while at the same time reducing the administrative time and effort in capturing, tracking, managing, and resolving these requests. Manage Communication1-800-265-9662 www.rjburnside.comOur Asset Management software can help your Municipality do more with lessThe Work Module is designed to help you Do More With Less The Work Module is a fl exible work order management application that can automate the capture, classifi cation, assignment, scheduling, and management of all work activities in a community. With seamless integration to Service Request Management solution, work orders can be automatically created from requests. The Work module ensures you can track all work required against your assets to ensure you can maximize their use. The Work Module capabilities include:• Integrated free mapping controls to visualize locations of work and to automatically create work orders by selecting the assets from the map.• Automated work order creation from Service Request Manager (SRM)• Automated updates to requests as work order status changes• Creation of work order in seconds• Tracking of planned and unplanned work• Powerful recurring work scheduling features to automate preventative maintenance• Drinking Water Quality Standards support with specifi c testing and maintenance plans• Work order schedules to help manage resourcing• Bar coding• Asset management support through work tracking against assetsWith the Work module you can eliminate a substantial amount of administrative time through automated creation of work orders through SRM and the automated work order creation features. By automating scheduled maintenance you will greatly extend the life of your assets and Do More With LessManage Your Work1-800-265-9662 www.rjburnside.comOur Asset Management software can help your Municipality do more with lessOne of the biggest challenges facing municipalities throughout Canada is planning for the replacement of aging infrastructure so that quality of life is not impacted by failure of an asset and so a community is not burdened by expensive emergency repairs or replacement they cannot afford. Burnside has developed a comprehensive Asset Module that includes many vital features for managing Municipal Tangible Capital Assets (TCA) to help prevent unexpected asset failures and better understand maintenance costs related to individual assets. This module records and updates important attributes of TCAs from both Engineering/Public Works and Financial perspectives. Simply put, our solution prevents assets from deteriorating to a level that affects service by using engineering data to accurately estimate their end of life and identify the need for setting aside reserve funds to replace the assets ensuring there are minimal surprises.Manage Your Assets1-800-265-9662 www.rjburnside.comOur Asset Management software can help your Municipality do more with lessSome of the simple to use features include the ability to:• Record all assets in a central asset inventory• Have all users view assets on a map through a free GIS viewer• Attach to assets any pictures, scanned documents (i.e. O&M Manuals, warranties, design reports, etc.) or drawings• Search for assets in a data table or via spatial/map location• Create a work order on an asset from either asset table or map• View asset life cycles based on asset condition/degradation and amortization policy• View degradation best practice curves for all asset types and materials• Use the available information to determine the optimal time to refurbish an asset to save money you already invested or replace an asset to save money spent on expensive O&M work• Produce the annual PSAB (TCA) Reports and Financial Inventory Reports (FIR) in seconds• Retain all the history of an asset’s inspected condition and annual closing fi nancial values• Record asset Betterments/Capital Improvements which alter the service level the asset and/or extend the life of the asset• Dynamically manage your Capital Plan to ensure capital replacement projects are spread out and not all targeted for the same year Burnside Assets Module is a cost effective simple to use system to sustainably manage your assets.1-800-265-9662 www.rjburnside.comOur Asset Management software can help your Municipality do more with lessOne of the key components of the Burnside Asset Management Solution is helping Municipalities do more with less. This is certainly true in regards to preparing mandatory reporting both for use by Administration and outside agencies. Our system utilizes the data already entered into the system to prepare mandatory reports with just a few clicks of the mouse This sure beats having to spend weeks upon weeks re-keying in data.Additional reports relating to assets and fi nance are continually being added and will be made available as part of regular updates to the system.The system will also generate a number of other reports that can be used for internal purposes by Departments, Senior Management and Council. The number and type of additional reports are dependent upon the modules implemented as part of the Asset Management Solution by a Municipality. Stop spending time creating reports but spend time interpreting accurate reports to fi nd ways to make improvements to infrastructureEffective ReportingKey Elements of our Reporting System:Reports are generated quickly with only a few clicks of the mouse. This ensures reports will be submitted on-time.Reports are always in the required format for submission to agencies.Reports are always accurate based on the data in the system No longer worry if the formulas are correct or if cells are missing from calculations1-800-265-9662 www.rjburnside.comOur Asset Management software can help your Municipality do more with lessAnother key component of the Burnside Asset Management Solution is assisting a Municipality’s fi nance department to work seamlessly and effi ciently with other departments such as Technical Services/Public Works/Engineering (Infrastructure Managers). Our Solution does this through:Providing an offi cial Asset Inventory – a central repository where all assets are recorded ensuring everyone is working from the same inventory list.Including as part of this offi cial Asset Inventory fi nancial information associated with each and every asset. This could be an Asset sub-ledger, as all accounting principles and procedures are used to ensure that fi nancial information is secure and locked. Some of the fi nancial data includes:• Historic/Constructed Cost also known as Opening Balance - if the Opening Balance is not known estimated Historic/Constructed Cost is calculated automatically based on annual Construction Index values backward defl ating current replacement costs to year of purchase/construction.• Capital Improvement Costs - betterments that were applied to an asset are recorded automatically via Work Order which can be integrated with the Municipal Financial System.• Asset Disposals and Write-downs.• Capital Asset Annual Closing Balance• Opening Amortization - our Asset Management solution includes most amortization methods (i.e. annual, 1/2 year, monthly, etc.) and will be set-up based on the Municipality’s unique Tangible Capital Asset (TCA) Policy.• Annual Amortization for all TCA assets.• Closing Amortization at the end of the year.• Net Book Value of all TCA assets.• Gain/Loss on Disposal of TCA assets.• Construction in Progress, to be able to capture TCA assets that are in process of construction spanning more than one year.• Detailed fi nancial asset reports by Asset Type.• TCA summary report used in annual fi nancial reporting based on Public Sector Accounting Board (PSAB) required groupings of asset types. This is produced in seconds for any year, which means history of all closed/ audited fi nancials can be generated at any time.• Financial Inventory Report (FIR) used in annual fi nancial reporting, based on the Audit reporting groupings. This is produced in seconds for any year, which means history of all closed/audited fi nancials can be generated at any time.Financial Data & Reporting1-800-265-9662 www.rjburnside.comOur Asset Management software can help your Municipality do more with lessGenerating Life Cycle reports in both Financial and Engineering perspectives, which provides the key basis for working together with Infrastructure Managers to develop real targets for Capital Asset Replacement so that assets and infrastructure are sustainably managed. This is such a powerful tool that has enabled more Senior Managers and Councils to better understand capital needs over the long term.Viewing and review of all assets and related fi nancial information without the need to ask Infrastructure Managers (i.e. other departments) for the information.1-800-265-9662 www.rjburnside.comOur Asset Management software can help your Municipality do more with lessCloud System RequirementsThe Asset Management Solution is a web deployed cloud computing solution to help you Do More with Less Cloud computing is the provision of software solutions over the internet with users of the software just requiring an internet connection to operate the software. Cloud computing saves money though substantially reduced costs from purchasing and operating a computer environment. The cost of building computing infrastructure and employing highly skilled individuals to operate this environment is eliminated. Software is always up to date with the latest releases being deployed seamlessly with no effort on your part. Future server upgrade costs are also avoided.Cloud computing increases availability as staff can access software and information from wherever they are. Security is also less of a concern as cloud hosting employs world class security technology for your data. A cloud computing environment allows for instant availability of your software solution allowing you to focus on the important task of managing your infrastructure and providing enhanced services to your community. • No software to install• Application available on any computer with an internet connection• Secure like a bank• Data remains within the control of the Municipality• The Municipality controls all submissions and releases of data to other agencies • Allows Municipalities to work together with the county to share resources for reporting, mapping etc.Cloud computing based solutions help you Do More with Less