Introduction to Country Legal Registers Brochure

IINNTTRROODDUUCCTTIIOONN TTOO CCOOUUNNTTRRYY HHEEAALLTTHH && SSAAFFEETTYY LLEEGGAALL RREEGGIISSTTEERRSS FFOORR AANN OOFFFFIICCEE SSEETTTTIINNGG OORR RREETTAAIILL SSTTOORREE Copyright 2013; www.convergenceconsulting.com LLC Business Value Country Legal Register Inform & Educate ? Informs site operations’ on the laws that apply along with a general description of the law. ? A resource for the operation to educate themselves on the specific requirements of each law (by using the hyperlinks to the laws and then reading the actual laws typically provided in the national language only). Supports OHSAS Management System ? Planning, clause 4.3.2 – The organization must understand and be aware of any regulations affecting its operations and keep up to date. Relevant personnel must be kept informed. Data Credibility ? Data developed by senior-level in-country H&S compliance professionals, and quality controlled by an international project management team. Effective Communication ? Data presented in two languages, English and the national language (other than the law itself). Data Accessibility ? All H&S laws applicable to site operations are in one place and in one common system that is searchable and reports can easily be generated. convergence consulting LLC is pleased to introduce its newest international compliance tool powered by Optial – country health and safety legal registers for offices, retail operations, and other non-manufacturing operations. Business Challenges ? How do you identify and attain the applicable EHS regulations and laws in a country? ? How do you understand the laws and regulations when they are written in a foreign language? ? How do you keep your worldwide operations routinely informed of regulatory changes that affect them and in their language and with cultural sensitivity? ? How can you trust the accuracy and completeness of a regulatory support tool when you are unfamiliar with the country legislation or the language? ? How can you stretch your budget to inform all of your worldwide office and retail operations of the legal requirements that apply to them? ? How do you reduce the risks to employees in your office or retail operations, and risk to brand. Solution convergence’s Country Compliance Legal Registers for office settings and retail operations. The value brought to your business by the Country Legal Registers is presented below. DDEETTAAIILLEEDD DDEESSCCRRIIPPTTIIOONN OOFF LLEEGGAALL RREEGGIISSTTEERR BBAASSIICC && PPLLUUSS CCOOUUNNTTRRYY HH&&SS LLEEGGAALL RREEGGIISSTTEERRSS –– OOFFFFIICCEE && RREETTAAIILL Copyright 2013; www.convergenceconsulting.com LLC Service Level Description Summary of Features Ideal For Legal Register BASIC Legal Register Basic is an inventory of laws and regulations of a country that relate to health and safety (H&S) in an office (administrative, sales, non-manufacturing, etc.) or retail setting and are presented as a list of formal legal citations or references. Each legal citation has a descriptive summary of the law or regulation. The description involves: scope and objectives of the law; general description of the main requirements; and potential penalties for non-compliance. The Register is organized by topic, keyword searchable, has customized reporting, and linked to the full text legislation in a publicly available website. The Register has a unique dual language (national language and English) side-by-side display feature. In a keystroke the register can be exported to an Excel spreadsheet to provide the User a useful list or to facilitate a legal aspects analysis. ? List of H&S country laws and regulations ? Organized by H&S topics ? Descriptive summary of the law or regulation ? Presented in dual language (national language and English) ? Linked to full text of the legislation ? Keyword searchable ? Easily customized ? Downloaded in a keystroke to Excel Companies that need a simple, inexpensive tool to assist in understanding its occupational health and safety responsibilities; as well as a quick, easy access to read the details of the law or regulation – in English or in-country language. Legal Register PLUS Legal Register Plus allows the User to take the generic country Legal Register and make it site-specific. Legal Register Plus adds simple “yes/no” screening questions that assist the User in determining which laws and regulations may apply to their operation. Basic Service Level PLUS ? Screening questions that determine if the law or regulation applies to the site ? List of laws and regulations that meet OHSAS 18001 requirements ? Sets the foundation for a site specific audit/self-assessment checklist Companies where H&S laws and regulations may apply somewhat differently to their locations yet need to provide their operations regulatory support; and who wish to prepare their operations for Self-Assessments or compliance audits. The legal registers are provided in two levels: Legal Register Basic and Legal Register Plus. Basic is designed for the company that needs a simple, inexpensive tool to assist in understanding its occupational health and safety responsibilities. Plus enables Users to develop their own site-specific register that becomes the H&S regulatory framework from which the site operates. A more detailed description follows. COUNTRY AVAILABILITY & PRICING COUNTRY H&S LEGAL REGISTER – OFFICE & RETAIL Copyright 2013; www.convergenceconsulting.com LLC Country Availability Country Availability 1. Austria Now 24. Lebanon Now 2. Australia (NSW) Now 25. Malaysia Now 3. Belgium (Walloon) Now 26. Mexico Now 4. Brazil Now 27. Netherlands Now 5. Canada (Ontario) Now 28. Norway Now 6. China (Beijing) Now 29. Philippines Now 7. China (Shanghai) Now 30. Poland Now 8. Colombia Now 31. Portugal Now 9. Costa Rica Now 32. Puerto Rico Now 10. Czech Republic Now 33. Russia Now 11. Denmark Now 34. Saudi Arabia Now 12. Egypt Now 35. Singapore Now 13. Finland Now 36. Slovenia Now 14. France Now 37. South Africa Now 15. Germany Now 38. Spain Now 16. Hong Kong Now 39. Sweden Now 17. Hungary Now 40. Switzerland Now 18. India Now 41. Taiwan Now 19. Indonesia Now 42. Thailand Now 20. Israel Now 43. Turkey Now 21. Italy Now 44. United Arab Emirates Now 22. Japan Now 45. United Kingdom Now 23. Korea (South) Now 46. USA (Federal & Calif.) Now TTOOPPIICCAALL SSCCOOPPEE CCOOUUNNTTRRYY HH&&SS LLEEGGAALL RREEGGIISSTTEERRSS -- OOFFFFIICCEE && RREETTAAIILL Copyright 2013; www.convergenceconsulting.com LLC General Health & Safety ? Worker Committees / Safety Committees ? First Aid / Medical Services ? Accident and Injury Reporting and Recordkeeping ? General Workplace Risk Assessments ? General Access and Egress ? Safety Signs and Markings ? Housekeeping ? Sanitation ? Break Room Conditions ? Confined Space Entry Procedures ? Ergonomics ? Video Display Terminal Fire Safety & Emergency Evacuation ? Fire Permits and Registrations ? Multi-topical Emergency and Evacuation Planning ? Emergency Evacuation Drills ? Fire Suppression Equipment and Procedures ? Emergency Alarm Systems ? Means of Egress ? Storage of Flammable & Combustible Liquids Workplace Hygiene ? General (light, heat, dust, temperature, etc.) ? Exposure to Hazardous Substances ? Drinking Water (availability and condition) ? Medical Surveillance ? Radiation (non-nuclear power plant related) ? Respiratory Protection and Other PPE ? Indoor Noise Standards ? Lavatory Machine & Electrical Safety ? General Small Tool and Small Equipment Safety ? Electrical Safety Work Practices Fleet and Driver Safety ? Driver Safety Training requirements ? Driver Permit requirements ? Vehicle Safety requirements Material Handling ? Manual Lifting and Handling Procedures ? Walk and Working Surfaces ? Small Ladder Safety ? Dock/Material Receipt Procedures Miscellaneous ? Special measures for pregnant or lactating women, young people and disabled workers ? Cafeteria and food preparation requirements Chemical Management (but only as it pertains to chemicals or dangerous substances used in an office setting such as toner, cleaning fluid, white-out, inks, lubricants, etc.) ? Material Safety Data Sheets ? Management (Handling, Transport, Storage and Disposal) of Dangerous / Hazardous Materials ? Management (Handling, Transport, Storage and Disposal) of Compressed Gases ? Management of Prohibited or Restricted Substances and Chemicals, such as PCBs, CFCs, asbestos ? Spills and Releases ? Pesticides/Insecticides Note: This is a sample of the topics included in the register.