Planning Services

Initial steps: The first step we take as your conference managers will be to meet with the committee to conduct a review of information from past conferences and discuss areas to develop. This initial meeting can be via teleconference or in person. Following this meeting we will produce a detailed budget estimate and task timeline as a framework to take forward and build upon.

Venue selection & contracts
Conference Design has conducted conferences in all Australian capital cities and most regional centres throughout Australia and New Zealand. We have working relationships with all major hotel chains, convention, and exhibition centres, and conference venues.

We will manage negotiations with required venues, to ensure appropriate provisions are quoted, and contracted such as suitable room sizes, layouts, catering, access, Wi-Fi, and audio visual.

Accommodation
If accommodation is required for the physical element of a hybrid event, we will liaise with the committee to identify suitable hotels and arrange block bookings, so that a range of accommodation price points is available to your delegates.

Supplier management
Management of all elements of your conference is integral to our role as managers. This includes liaison throughout the event from set-up through to pack-up with exhibitors, sponsors and event suppliers such as: audio-visual technicians and staging companies; venues; interpreters; catering and transport providers; security companies; photographers; videographers; and offsite venues.

Planning Services

Services Overview