Cross-Functional Project Management Planning Workshop
Chief & Council, Consultation Managers, Economic Development Officers, Land Managers, Project Team Leads/Coordinators, Technical Resources working on or involved in cross-functional, multi-jurisdictional, multi-stakeholder environmental, community development and sustainability projects
- Format: In-Class Instructor-Led Workshop
- Duration: 2 days
- Tuition: $ 850.00
- PDUs: 15
Environmental & Community Development Project Planning Workshop
Addressing environmental, economic and climate change impacts are critical components of many First Nations, Metis & Inuit communities project initiatives. A fundamental objective is to ensure healthy and sustainable communities. This requires a meticulous approach to project planning, organization, communications with members, implementation and documentation.
This 2 day training session focuses on environmental, renewable energy and community development projects and takes participants through project conception (relationship/role of projects to comprehensive community development plans), definition, planning, implementation and close-out phases.
In addition, the workshop focuses on key communication strategies, tools and techniques for eliciting member support, how to and use internal and external partners and stakeholders to manage political, organizational and cultural challenges and looks at the relationship/influence of the organization on project success as well as the impact internal and external partners/stakeholders have on project scope, budgets and schedules.
Project Proposal/Charter Writing
The best way to effectively communicate project scope, schedule and cost to project stakeholders (sponsor, members, government and industry stakeholders,etc), mitigate conflicts, negotiate for additional resources, and manage risk is to is to write a project proposal / charter, at the front end of the project, that clearly articulates how the project aligns with the strategic priorities of the membership, how the project will be governed , the scope to be delivered, how the project will be organized, who the government and industry stakeholders are and how they will be managed
Using a structured process participants learn and practice the art and science of writing project proposal/charters that clearly articulate the basis upon which future project decisions are made.
Creating a Project Deliverable Breakdown Structure
Using a technique that today is the foundation tool for the Project Management Institutes 9 Project Management Knowledge Areas learn and demonstrate how to create a project deliverable breakdown structure that graphically articulates internal and external project deliverables, key interfaces and risks.
Identifying and Analyzing Project Stakeholders
A critical aspect of project planning is identifying how meeting member's needs and government and industry expectations impacts project scope. Learn and practice how to graphically identify, characterize and assess the members needs and government and industry project partners.
Organizing Projects for Success
Project Managers must understand their organizations business processes. They must build alliances across levels and functions of their organization, members, funders and other key stakeholders. Participants learn techniques on how to organize the project to reduce conflict across organizational silos and get acceptance in and resource commitments from council and functional line managers.
Understanding the Project Human Interface
Project Managers must also understand the human side of their organizations. Participants learn about factors that drive project performance as well as practical techniques/suggestions for effective project communications, motivating & empowering project members managing project conflict, negotiating with contractors and partners on issues of delegation, accountability and commitment.
Creating a foundation for managing contractors and project performance analysis
Project Managers must effectively monitor and control the projects scope, schedule and costs by monitoring and evaluating project resources and contractor performance. Participants learn and demonstrate how to create a precedence network diagram that will provide the framework for a schedule and cost baseline that will allow them to track actual vs budget time and costs as well as identify resource requirements and loading.
Utilizing case studies from environmental and sustainability projects, the course takes the participants through a complete project definition and planning phase and looks at the implementation and control phase. Creating Work Breakdown Structures, Sequencing and Scheduling methods and their advantages and uses are covered in some detail, as are aspects of risk identification and risk mitigation, including stakeholder analysis.
At the conclusion of this workshop, participants will have the confidence and the skills to prepare and present a Project Charter, and to use the most important project planning tools to define and organize their projects. In addition, they will be able to clearly communicate their project and project needs to others including their management, to seek the required approvals, and to control the project in its implementation phase. Participants find that most tools and techniques learned can be applied in their workplace the very next day.
The course is given in workshop fashion. Theory is explained, followed by an exercise to demonstrate its application and reinforce its meaning. Exercises are conducted in a group format, thereby enhancing participant group-building knowledge and skills. Participants take can benefit from peer reviews, practice their presentation skills in an informal, forgiving, learning environment. Peer
reviews are an integral part of the workshop, and provide a very positive and meaningful learning experience.
About the Workshop
This course has been developed by a Project Management Professional (PMP) with a Master's degree in Education to deliver the most critical information in the shortest amount of time along with practical tools and techniques that can be used the very next day!
The course is congruent with Project Management Institute (PMI) Project Management Body of Knowledge (PMBoK) best practices. ENVPMSS courses are taught by a certified Project Management Professional with over 15 years of project management experience working on environmental and real property projects.
Workshop Alumni Benefits
Certificate of completion
15 PDUs towards the Project Management Institute, Project Management Professional (PMP) designation
30 Minutes of Post Workshop 1:1 Telephone/Email Coaching
Membership in ENVPMSS Learning Centre, Community of Practice
At the end of this workshop, participants will have the confidence and the skills to prepare use the most important project planning tools to define and organize their projects. In addition, they will be able to clearly communicate their project and project needs to others to seek the required approvals, and to control the project in its implementation phase. Participants find that most tools and techniques learned can be applied in their workplace the very next day.
Specifically, at the conclusion of this workshop, participants will be able to:
- Define a project and the 5 phases of its life cycle
- Explain what a Project Proposal and a Project Charter are
- Define the SMARTS Objectives of a Project
- Create a DBS/WBS
- Build a Precedence Network Diagram
- Determine the Critical Path of a project
- Identify key aspects of Stakeholder Management & Risk Assessment
- List the benefits of a project organization structure
Unit 1: Introductory Overview
Unit 2: Project Life Cycle
Unit 3: Project Proposal/Charter
Unit 4: Deliverable/Work Breakdown Structure (DBS WBS)
Unit 5: Stakeholder Management
Unit 6: Precedence Network Diagram
Unit 7: Identifying the Critical Path
Unit 8: Risk Assessment
Unit 9: Project Organization Structure